University Computer Club Committee Meeting Minutes 2025-03-06

Next meeting time

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [BLU] Grace Fowler, President
  • [SEB] Bones Gazey, Vice-President
  • [GPO] Gary O'Donnovan, Treasurer
  • [KKZ] Ariel Carter, Secretary
  • [SVN] Lyla Peng, Fresher Representative
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member

Apologies

Absences

  • [LHP] Lauren Pudney, Ordinary Committee Member

Start Time

  • 17:19

Committee Reports

President's Report

  • Went to Linux Workshop.
    • Good turn out.
  • Need to think of major stuff I've done the past year for the AGM reports.

Vice President's Report

  • Hosted Fresher Welcome.
    • Ordered pizzas.
  • Updated flyers around campus with [KKZ].
  • Helped out at Intro to Linux.

Secretary's Report

  • Helped at Intro to Linux Workshop
  • Went to UAWES x UCC Brunch
  • Hosted Fresher Welcome
  • Put up UCC flyers around campus with [SEB]
  • Went to Project Night.
  • Made posters for welcome/workshop.
  • Made UCC pride logos.
  • Restocked vending machine.
  • maybe some other things i forgot.

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • Hosted Intro to Linux Workshop.

  • Showed up at the end of Fresher Welcome.

  • Updated flyers on the Guild noticeboards.

  • Started fixing 3D printer.

  • Did a bunch of EMPs and bookings.

    • Looking at booking camp.

  • UCC books are pretty much done

    • Full financial report will be ready for AGM

Fresher Rep's Report

  • Helped at Fresher Welcome.

OCM Reports

  • [ROY]

    • Helped at Intro to Linux Workshop.
    • Helped at Fresher Welcome.
    • Signed up people and helped them set up their accounts.

  • [DOC]

    • Mainly studied this week.
    • Came late to the Fresher Welcome.
    • Signed up ppl and helped them set up their accounts.

  • [LHP]

    • Not here.

Action Items from previous meeting

  • Committee: update your handovers on wiki.

    • In progress.

  • Committee: Discuss project night poster.

    • [GPO] started a little bit.

  • [GPO] to update intro powerpoint.

    • Done.

  • [GPO] to create nomination channel on Discord.

    • Done. Is a thread under the announcement.

  • [GPO] will make powerpoint for the Talk and send to [KKZ].

    • Done.

  • [GPO] will book loft for Linux workshop.

    • Done. (Had to book Reid)

  • [KKZ] send AGM reminder announcement

    • Needs to be done tonight.

Machine Technical Reports

Clubroom Machines

  • PCs have been moved around.
  • cobra got new SSDs so it's working better.
  • We need to buy hardware for Build&Break a PC.

    • We're not doing it next week anymore.

      • Parts still pending delivery.
      • Will make an announcement with new date soon.
      • Also the URC keyboard building workshop is next week Mon-Tues.

    • Esports have a borked PC we can look at.

Servers

  • motsugo is running out of space on /home.
    • ACTION: [ROY] to solve motsugo space issues.

Networks

  • IPv6 is causing a lot of our network slowdowns.
    • Everything defaults to it even when it doesn't work.
    • [GPO] suggests getting turning off IPv6.
      • Don't want to but it's causing a lot of problems.

Miscellaneous

New Equipment

  • Ordered new fans and mounting stuff for the 3D printer off AliExpress.
    • Spent $20, otherwise would've had to spend a lot more at PLE.

Drinks and Snacks

  • We ran out of lots of drinks on Fresher Welcome.
    • Sunkissed was very popular and Pasito.

External Entities

Mail

  • Checked, no new mail.

Guild/SOC

  • New policies regarding club advertising.

    • Lecture Bashing and Posters are banned w/o explicit approval.
    • Guild are trying to convince UWA to revert it.
      • They are taking feedback in an email.
      • We should see if any members have suggestions/arguments for guild.

  • You now need express permission from the Faculty to put up posters.

Tenancy

  • Our lockers are still borked.
    • We need to keep asking about it.

Other Entities

Westpac

  • We should set up a meeting for the Exec handover ASAP.

Events

Past Events

Uncharity Vigil

  • Need to approve final budget distribution.

    • We got all the cash and square transactions so we will be paying out the clubs.

  • [GPO] moves to approve the 2025 UnCharity Vigil profit distribution and budget, with the ammendment Unigames made.

    In the Final Income section of the budget, we move the total income number ($1118.20) to a new row, which states this is the total income, and has an additional detail mentioning it is like this due to money not being split in the money box.

    • [SEB] seconds.
    • Unanimous.

Fresher Welcome

  • Had a good turnout!!

    • Had lots of signups (Golden Ticket yippee)
    • Made lots of accounts.

  • Broadway pizza was closed so we had to get Dominos.

  • Next year we can try holding the powerpoint in the loft.

    • It gets really hot.
    • We should still hold it in the clubroom as it's one of our main draws.

Intro to Linux and VMs Workshop

  • The room we booked had no power so we had to move to a staff meeting room.

    • Had to start late.
    • The Circle in reid would've been a nice place to run it.
      • Good visibilty.
      • better accessibility.

  • Had an overall good turnout!

    • People started leaving midway.
      • Some people came from PCS.
      • Some people had to leave for class possibly.

  • Maybe next time we could hold it before the CITS1003 lab1 or differentiate it more from the labs.

  • We will run Linux as a Desktop OS later in the semester.

  • We need to book the room earlier next time!!!!

Confirmed Events

AGM

  • Send out a reminder announcment with whos running for what position.

    • Need to do it tonight 06/03.

  • Bring exec keys.

  • Print out secret ballot voting slips.

    • We can use the UWAES ones as a base if needed.
    • ACTION: [BLU] will make the ballots for the AGM.

  • Bring whiteboard markers for the whiteboard in Guild council room.

  • Bring pens and paper for people to write their student number and name on.

  • Need to find 2 ROs.

    • Might ask Door Members who can't vote.

  • Think about questions for people who have nominationed

  • [KKZ] and [SVN] leave 17.56

Tentative/Future Events

Linux Desktop

  • Week 4

Build and Break a PC

  • Will be moved as it was scheduled for week 3
    • Move to week 5

Tech Talks

  • Multiple people
  • Maybe run a conference like of Tech Talks over a few days

Artifacts Cleanup / Busy Bee

  • Go through the boxes on the shelves
    • They've been sitting there for a while
    • Want someone who knows computer history to help committee go through the boxes to catolouge them
    • Otherwise take photos of items and send it to discord to be identified
      • For stuff we don't want put it up on websites ie. ebay

Club Collaboration

  • Main events with collab will be Tech Talks

URC Keyboard Building Workshop

  • Advertise it for next week
  • Maybe sponsor some people to build keyboards when URC does it again later in the semester.

Door Applications

General Business

  • Tidy up of clubroom before AGM
  • Stock stuff in vending and snack machine
  • Get new J&K Hopkins chairs
    • The wheels on the old chairs are breaking
    • Steam cleaner can clean the chairs and couch

Important/Get Done Soon

  • Reminder bot - someone remind [SEB] to do this pls
  • DOCUMENT WHAT CODES YOU ARE WRITING FOR UCC PROJECTS
  • When creating UCC acounts, edit the code so new users have to put in their password twice
    • According to [ROY] it has been fixed

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

Action Items

  • Committee: update your handovers on wiki.

  • Committee: Discuss project night poster.

  • [KKZ] send AGM reminder announcement

  • [BLU] will make the ballots for the AGM.

  • [ROY] to solve motsugo space issues.

End time

  • 18.25pm