University Computer Club Committee Meeting Minutes 2024-12-05

Next meeting time

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [SEB] Bones Gazey, Vice-President
  • [GPO] Gary O'Donnovan, Treasurer
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member
  • [LHP] Lauren Pudney, Ordinary Committee Member

Apologies

  • [BLU] Grace Fowler, President
  • [KKZ] Ariel Carter, Secretary
  • [SVN] Lyla Peng, Fresher Representative

Absences

Start Time

17:15

Committee Reports

President's Report

  • Not here.

Vice President's Report

  • no longer dead
  • went to camp
  • was killed after camp

Secretary's Report

  • Not here.
  • Went to camp.

Treasurer's Report

  • Westpac Main $1,017.54

  • Westpac Savings $45,000.00

  • Westpac Card $493.73

  • Guild Account $3,849.31

  • Money reduced due to paying for camp. Profit distribution and grant money offsetting will happen later.

  • Ran camp

    • Also paid camp invoice

  • Acquired new printer

    • Need reimbursement
      • $300 for printer plus extra set of toner
      • FB marketplace

  • Lended "my" new gl.inet Slate AX to the club for camp

    • the club wants it as has been said before
      • i bought without consulting the committee
        • paid $164.25
      • is this still a case for reimbursement?
    • conclusion: it's fine for this to be a reimbursment as it was a purchase for the club that we needed to do for camp, and is useful in future camps, odays, and events on campus not run in the clubroom.

  • promised to do account locking properly next year in march

Fresher Rep's Report

  • Not here.

OCM Reports

  • [ROY]

    • Went to Joint Camp as subcom
    • Some contribs to GitLab

  • [DOC]

    • Went to Joint Camp, helped on subcom
    • tired...
    • Still need to finish and send the Rust Group email

  • [LHP]

    • went to joint camp
    • talked to sheree about grant for UCC
    • started writing email to get added to handbook clubs list
    • talked to friend about historian (bad news very sadge)
      • Basically they are N/A for this

Action Items from previous meeting

  • [LHP] to speak to her friend about being our historian
    • Done.
  • [LHP] to speak to her ma (sheree pudney is the best!!) to see if uwa data insitute wants to sponsor UCC
    • UWA Data Institute will send invitation email at the start of each year, possibly before AGM. $500 for each club.
    • Need to keep an eye on the email until next February
  • Joint Camp
    • Setup network on field [GPO] to advise
      • Done.
    • Set up VR
      • Done.
    • Set up PCs
      • Done.
    • Run LAN
      • LAN didn't happen.

Machine Technical Reports

Clubroom Machines

  • Nothing to report.
  • Some concerns about the huge case: very hard to move around, extra space was not utilised either

Servers

  • dell-ph1&2 got named: Mora and Medaka

Networks

  • one 10Gbps switch was not dead: power supply need to be plug in simultaneously to boot
  • We now have 2 10Gbps switch: 1 can replace Lard, 1 can stay in clubroom, maybe replacing the huge Kerosene

Miscellaneous

  • UWA is doing a massive fibre network upgrade tmr, 06 Dec 2024
    • Temp outage

New Equipment

  • Reimbursement:
    • Brother A4 Color Laser Printer
      • [LHP] moves to reimburse [GPO] $300
        • [SEB] seconds
        • 4 in favor, 1 abstain, 0 against
        • Motion passes
    • gl.inet Slate AX
      • [LHP] moves to reimburse [GPO] $164.25
        • [SEB] seconds
        • 4 in favor, 1 abstain, 0 against
        • Motion passes

Drinks and Snacks

  • [GPO] went on a snack run to campbells
    • Spent $366, thus needs committee approval for reimbursement
      • Although we already started selling it...
    • [SEB] moves to reimburse [GPO] $66 over the standing budget.
      • [ROY] seconds
      • 4 in favor, 1 abstain, 0 against
      • Motion passes

External Entities

Mail

  • Checked.
  • Got Supermicro PSUs for WXYZ cluster delivered.
  • 1x 5700X3D for desktop refreshes also arrived.

Guild/SOC

  • New SOC started functioning 1st Dec

Tenancy

  • ICONS Busy Bee Sun 15th Dec

Other Entities

Events

Past Events

Joint Camp

  • Good set up, we brought all items we needed
  • Thanks to [JLG] and [BIRD] for helping out
  • VR was quite a good self-serving service
  • Rock band was amazing
    • Thanks to [RME]/Coxy for setting up
    • Might need a more robust projector stand
  • LAN didn't happen
    • Some discussion on this matter
  • 2 more wrap up meetings for Joint Camp

Club Collaboration

Cameron Hall Minecraft Server

  • Last planned event just concluded.
  • Wrap up meeting ahead.

Door Applications

General Business

  • We want to buy a 2070 super from [BIRD]

    • $150 to sell to club, good price
    • Sounds good to me - [GPO]

  • [GPO] moves to approve $150 budget

    • [SEB] seconds
    • Unanimous, motion passes.

  • New wheel member [ZPH] approved by Wheel in tech meeting 03 Dec 2024

    • [GPO] moves to appoint [ZPH] to wheel
      • [ROY] seconds
      • Unanimous, motion passes.

  • UWAES got our support for door sensor

  • Pride department has asked for assistance with setting up a door sensor

    • And then further asked for help regarding general networking o7 and options for the getting the TV working.
    • Will look into it further.

Important/Get Done Soon

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

  • Paper Towel Rack

Action Items

  • None

End time

18:25