University Computer Club Committee Meeting Minutes 2024-11-16

Next meeting time

  • Not confirmed

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [BLU] Grace Fowler, President
  • [SEB] Bones Gazey, Vice-President
  • [GPO] Gary O'Donnovan, Treasurer
  • [KKZ] Ariel Carter, Secretary
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member
  • [LHP] Lauren Pudney, Ordinary Committee Member

Apologies

  • [SVN] Lyla Peng, Fresher Representative

Absences

Start Time

  • 18:38

Committee Reports

President's Report

  • Done nothing.

Vice President's Report

  • Went shopping for drink, with [LHP], needs to be reimbursed.
  • Went to project night.
  • Repped UCC at DDD

7:10 [KKZ] leaves

Secretary's Report

  • Not reported.

Treasurer's Report

  • Westpac Main $6000.00

  • Westpac Savings $46,448.97

  • Westpac Card $312.65

  • Guild Account $1,149.31

  • Minecraft server stuff

  • Camp stuff

  • Other non-specific things I've forgotten

Fresher Rep's Report

  • Not here.

OCM Reports

  • [ROY]

    • few more updates on the backup
      • jeez this already last almost 2 sems
      • but it's "almost ready": validated backup data & some more stable scripts

  • [DOC]

    • Started writing Rust Group Meetup email, in progress
    • Some small camp stuff

  • [LHP]

    • did drinks run with [SEB]
    • drinks are still in my car lol
    • went to project night

Action Items from previous meeting

  • [SEB] to get Twinserver PSUs ordered
    • Done. Ordered 3.
  • [GPO] to follow up on [AJW] tech talk
    • not done
  • [DOC] to reach out to Rust user group in Perth.
    • In progress, written, not sent.
  • [SEB], [BLU], [GPO] will look into running some sort of chill event with alcohol old guard event.
    • in progress
  • [LHP] to contact CS dept and UWA to add UCC to CS degree handbook
    • No progress.
  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.
    • No progress.
  • [BLU], [GPO] to email Guild IT about cameras.
    • No progress.
  • Find a historian.
    • No progress.
  • [GPO] is making a UCC packing list for camp.
    • kind of done
  • [KKZ] to buy holiday decorations for clubroom.
    • Not reported, assume no progress

Machine Technical Reports

Clubroom Machines

  • No change

Servers

  • Backup progressed, [ROY] wants more attention on validating & comments for the current script. Or else they will be deployed like they are at the moment.
    • @ wheel+tech in discord and send them an email
  • Discussion on WXYZ servers & new Intel server
    • Should discuz with Wheel at tech meeting, be prepared to gather some new drives & some PCIe cards

Networks

Miscellaneous

New Equipment

4k monitor

  • Roys friend is selling monitor for $225

  • 4k, 60Hz, 1 or 2 years old

  • 27 inch - this takes up A LOT of space

  • not going to buy rip - takes up a lot of space, don't really need

  • aiming for 1080p/2k 144Hz+ for now

  • [LCY] bought garbage bags and paper towel, still needs to be reimbursed.

    • Need to send committee a recipt

Drinks and Snacks

  • [LHP] and [SEB] did a snacks run, also needs to be reimbursed.

External Entities

Mail

  • Not checked

Guild/SOC

  • Got $2,700 from grant after the 15% penalty
    • Full amount we could get

Events

Confirmed Events

Joint Camp

  • Job roster confirmation
  • Hardwares to bring
    • Packing list is in discord
      • 1 PC for VR
      • 2~3 PC for generic usage
      • Network setup, routing by [GPO]
        • Switch: Loft for routing
      • Projector & Screen
      • All sorts of cables needed
      • Powerboard & extension cable
      • Peripherals
  • ACTION: [SEB] and [ROY] to Setup network on field, [GPO] to advise; [KKZ] to set up VR; [LHP] and [DOC] to set up PCs
    • We are connecting WAN from camp infra wirelessly
    • wifi sounds cooked but o7
  • By Lunch Saturday everything NEED to be ready: Network & games to distribute ready
    • List: AoE II, Halo CE, Screencheat, Ultimate chicken horse, Quake
  • ACTION: Commitee except [GPO] the campleader liable to host LAN event
  • Rock band: Coxy will handle, we should assist him in setting up
  • Le Transporteur: [GPO]:To & From, [SEB]:To & From
    • 2 Cars confirmed at the moment
  • [GPO] and [KKZ] leave 7.10

Club Collaboration

Uncharity Vigil

  • UWAES formally joined.

UWAES Minecraft Server

  • Reps are not here right now.

Closed Section

  • [BLU] moves to move to closed section
    • [LHP] seconds
    • Unanimous.
  • [BLU] moves to exit closed section
    • [SEB] seconds
    • Unanimous
  • Closed Section

General Business

  • We should try sell blacklight.
  • Should try wipe old mail server/destroy drives on mooneye.

Important/Get Done Soon

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

Action Items

  • [LHP] to speak to her friend about being our historian
  • [LHP] to speak to her ma (sheree pudney is the best!!) to see if uwa data insitute wants to sponser UCC
  • [SEB] and [ROY] to Setup network on field [GPO] to advise
  • [KKZ] to set up VR
  • [LHP] and [DOC] to set up PCs
  • Everyone excl. [GPO] to run LAN

End time

  • 19:43