University Computer Club Committee Meeting Minutes 2024-10-19 16:00

Next meeting time

  • Hiatus for next 2 weeks due to exams.
  • Will organise a when2meet after meeting.

Confirmation of minutes from previous meeting

Circular Motions

  • [GPO] moved to approve the Joint Camp Budget

    • [ROY] seconds
    • Passed 6-0, two abstentions

  • [GPO] (on request of KKZ) moved to approve the Cam Hall Quiz Night profit distribution plan.

    • [SEB] seconds
    • Passed 8-0

  • [GPO] moves to ratify the prior motions.

    • [SEB] seconds.
    • Passes unanimously.

Attendance

  • [BLU] Grace Fowler, President
  • [SEB] Bones Gazey, Vice-President
  • [GPO] Gary O'Donnovan, Treasurer
  • [KKZ] Ariel Carter, Secretary
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member
  • [LHP] Lauren Pudney, Ordinary Committee Member

Apologies

  • [SVN] Lyla Peng, Fresher Representative

Absences

Start Time

  • 16:12

Committee Reports

President's Report

  • Haven't done much, been busy.

Vice President's Report

  • Have also been busy.
  • have done nothinggggg soz

Secretary's Report

  • Went to Project Night (kind of).
  • I have an exam next Saturday so I won't be able to make the meeting.
  • Went to Quiz Night wrap up.

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • Went to Camp Meeting

Fresher Rep's Report

  • Not here.

OCM Reports

  • [ROY]

    • Helped setting up Tech Talk "Enterprise storage 2"
    • Went to Project Night (kind of)

  • [DOC]

    • Nothing to report, busy with assignments still.

  • [LHP]

    • went to quiz night subcom
    • posted feedback survey for quiz night in discord

Action Items from previous meeting

  • ACTION: [SEB] to get Twinserver PSUs ordered

    • Did not happen.

  • [GPO] to follow up on [AJW] tech talk

    • Not done.

  • [DOC] to reach out to Rust user group in Perth.

    • Not done.
    • Maybe next year.

  • [SEB], [BLU], [GPO] will look into running some sort of chill event with alcohol old guard event.

    • Not done. Will start looking into it soon now that sem is over.

  • [LHP] to contact CS dept and UWA to add UCC to CS degree handbook

    • Not done.

  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.

    • Not done.

  • [BLU], [GPO] to email Guild IT about cameras.

    • Not done.

  • [BLU] to find a historian.

    • Not done.

  • [GPO], [ROY] to debug pinball

    • Still broke.

  • [GPO] to follow up on loveday memorial fundraising.

    • Not done.

Machine Technical Reports

Clubroom Machines

  • Apart from pinball they seem to be working.

Servers

Networks

Miscellaneous

New Equipment

  • New CPU has booted! yippee

Drinks and Snacks

External Entities

Mail

  • Checked.

Guild/SOC

Tenancy

  • Lockers are having their lock changed soon(TM)

  • Still following up with Kelvin about surveillance cameras.

    • Will write up a usage agreement for Unigames to keep their existing cameras on our system.

  • There will be an e-waste bin and skip from the end of semester.

    • We need to get rid of some stuff from on top of the lockers.

Other Entities

Events

Past Events

Tech Talks

  • Enterprise Storage Tech Talk
    • Not great attendance, only 5 people showed up.
    • Maybe because it wasn't in the club room?
    • Also exams/assignment period.
      • Some committee didn't come because they had assignments due the day of/after.

Confirmed Events

50th Anniversary Merchandise

  • Will put it in the vending machine at some point.

UnCharity Vigil

  • Will happen in February next year.
  • Will need to find people who can help out over night.

Joint Camp

  • Tickets can now be sold.
  • Budget has been approved.

Tentative/Future Events

Tech Talks

  • We neeeed to run an intro to Linux Tech Talk in week 1 for intro to cyber.
    • We could also do something about VMs

Club Collaboration

Minecraft Server MkII

  • First meeting tomorrow.

Door Applications

  • Door training for new members has been carried out.

General Business

Important/Get Done Soon

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

  • Christmas decorations!!!!!!!!!!!!!
    • [KKZ] would like to have a small budget to buy cheap xmas decorations.
  • More of the CPUs as long as they hold up to [GPO] testing.

Action Items

  • ACTION: [SEB] to get Twinserver PSUs ordered

  • [GPO] to follow up on [AJW] tech talk

  • [DOC] to reach out to Rust user group in Perth.

  • [SEB], [BLU], [GPO] will look into running some sort of chill event with alcohol old guard event.

  • [LHP] to contact CS dept and UWA to add UCC to CS degree handbook

  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.

  • [BLU], [GPO] to email Guild IT about cameras.

  • [BLU] to find a historian.

  • [GPO], [ROY] to debug pinball

  • [GPO] to follow up on loveday memorial fundraising.

End time

  • 16:55