University Computer Club Committee Meeting Minutes 2024-10-12

Next meeting time

  • 2024-10-19 4:00pm

Circular Motions

  • None

Attendance

  • [SEB] Bones Gazey, Vice-President
  • [GPO] Gary O'Donovan, Treasurer
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member
  • [NTU] Nick Bannon

Apologies

  • [BLU] Grace Fowler, President
  • [KKZ] Ariel Carter, Secretary
  • [SVN] Lyla Peng, Fresher Representative
  • [LHP] Lauren Pudney, Ordinary Committee Member

Absences

Start Time

  • 4:06pm

Committee Reports

President's Report

  • Not here

Vice President's Report

  • jackshit

Secretary's Report

  • currently at quiz night meeting

Treasurer's Report

  • Westpac Main $15,071.71

  • Westpac Savings $45,043.63

  • Westpac Card $388.36

  • Guild Account $1,149.31

  • Attended tech meeting on Monday

  • Attended and helped run tech talk on Wednesday

  • Will post tech talk online soon

  • Went to Joint camp EMP meeting

  • Went to tech meeting

Fresher Rep's Report

  • Not here

OCM Reports

  • [ROY]
    • Went to tech meeting
  • [DOC]
    • Went to Joint camp meeting
  • [LHP]
    • advertised tech talks on cfc server
    • went to tech talk
    • currently at quiz night meeting

Action Items from previous meeting

  • [GPO] to follow up on [AJW] tech talk
    • No progress
  • [DOC] to reach out to Rust user group in Perth.
    • No progress
  • [GPO] to attend tenancy meeting and inspection
    • Done.
  • [SEB], [BLU], [GPO] will look into running some sort of chill event with alcohol old guard event
    • No progress
  • [LHP] to contact CS dept and UWA to add UCC to CS degree handbook
    • No progress
  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.
    • No progress
  • [BLU], [GPO] to email Guild IT about cameras.
    • Some progress, follow up with Kelvin next week
  • [BLU] to find a historian.
    • [LHP] has a friend, but only available between semesters.
    • Previous contacts have said they may be available now.
      • Emma Hawkes may also be a candidate.
  • [GPO], [ROY] to debug pinball
    • No progress
  • [GPO] to follow up on loveday memorial fundraising.
    • No updates

Machine Technical Reports

Clubroom Machines

  • Pentium 2 stupid machine still being setup

Servers

  • No updates

Networks

  • No updates

Miscellaneous

  • No updates

New Equipment

  • Raspberry Pi Ltd's Picos (three Pico 2s and one Pico W) plus useful addons donated by [MSH]
    • Thank you very much!

Drinks and Snacks

  • Snack run to restock before stuff runs out
    • Far expiration dates means it's still safe to keep
    • Won't restock chocolate due to summer

External Entities

Mail

  • Toner has arrived

Guild/SOC

  • PartyRight resources in machine room
    • Intended for indicating event organisers for safe events

Tenancy

  • New locks for lockers
  • New cleaning contract
  • New Tenancy Constitution

Events

Past Events

  • First [LGM] talk
    • 5 people showed up
    • Room is a little hard to find
      • So more signage
    • Bad timing
      • End of sem
    • Advertising was wide
      • Posters
        • Cam Hall
        • Ezone
        • CS dept
        • Guild
      • Discord
        • UCC
        • CSSC
        • CFC
        • CS/DS

Confirmed Events

  • Second [LGM] talk
    • More signage
    • Start slightly later
    • Depending on recording, second mic for questions.
    • Get CFC and CSSC to mention second event.

50th Anniversary Merchandise

  • Remaining merch to be sold in vending machine
    • Maybe keep one lanyard?
  • ACTION: [???] Organise wrap up meeting for 50th to finalise most items.

Tentative/Future Events

Tech Talks

  • Jarcus TT likely to happen in the new year.

UniLAN

  • Start planning next in Jan / Feb.

Club Collaboration

Cam Hall Minecraft Server

  • Start of planning for new one.

Cameron Hall Quiz Night

  • Wrap-up meeting happening right now, updates next meeting.

Door Applications

  • No door applications.

General Business

  • [NTU]: Purchase request motion: 2x Supermicro TwinServer PSUs, e.g. wobbegong, yarica

    • Purchase request LINK
    • Moved/approved at committee meeting 2024-05-30
    • Approximately AUD $30 to $110 each.
    • Already approved for $220 + postage
    • ACTION: [SEB] to get this sorted
      • [NTU] can help

  • F1D9401-06 / F1D9401-10 USB cables for new Belkin F1DC108C KVM switch.

    • sometimes available for $20-$50 each delivered.
    • [GPO] moves to budget $100 for the purchase of as many cables we can get.
      • [SEB] seconds
      • Unanimous

Major plans/ideas to do this year

  • Desktop upgrades
    • GPUs are acquired
    • PSUs need to be updated / inspected
    • Maybe RAM?
    • New boot drives / game drives
    • CPUs are in testing (5700X3D on the way)

New equipment we should get

  • Additional Gary

Action Items

  • ACTION: [SEB] to get Twinserver PSUs ordered
  • [GPO] to follow up on [AJW] tech talk
  • [DOC] to reach out to Rust user group in Perth.
  • [SEB], [BLU], [GPO] will look into running some sort of chill event with alcohol old guard event
  • [LHP] to contact CS dept and UWA to add UCC to CS degree handbook
  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.
  • [BLU], [GPO] to email Guild IT about cameras.
  • [BLU] to find a historian.
  • [GPO], [ROY] to debug pinball
  • [GPO] to follow up on loveday memorial fundraising.

End time

  • 4:45pm