UCC Committee Meeting on the 7th September 2022

UCC Committee Meeting Minutes 2022-09-07

• Last committee minutes have been uploaded to the website

Attendance

• [BRD] Cormac Sharkey, President
• [BLU] Grace Fowler, Vice President
• [MCW] Lara Frcej, Secretary
• [GPO] Gary O'Donovan, Treasurer
• [->|] Daniel Ledovsky, Ordinary Committee Member
• Ariel Carter, Ordinary Committee Member
• [CJN] Conor Bennett, Fresher Representative

Apologies

• Djimon Jayasundera, Ordinary Committee Member

Absences

Start Time

• 13.10

Committee Reports

President's Report

• forgor project night :skull:
• made a call to Uwait
• did some action items
• still need to do uccpass
• checked mail
  • mail shoulld be checked after 12 cause mail delivered by then

Vice President's Report

• attended tech club quiznight
• cam hall meeting
• talked to unisfa about the screening
  • need to submit screening application

Secretary's Report

• checked mail
• camp meeting attended
• poster for jackbox done

Treasurer's Report

• Guild Account $3,842.10

• Westpac Main $6,466.11

• Westpac Savings $44,223.11

• Westpac Card $159.80

• went to proj night

  • fixed discord iic bridge
  • added functionality
  • profile pics and usernames come up nicely
  • documentation for it <3
  • made a discord dev team

• tested out artimes stuff

• event unsure

• still need to talk to westpac

• will pay transfolk soon

Fresher Rep's Report

• not here

OCM Reports

• Daniel
  • nothing to report
  • whatever happeneddd to bluetooth transmitters
    • will check for it after meeting
• Ariel
  • havent done much
  • we should probably get signs outside/inside of cam hall to let people know where to go
  • should print out directions

Action Items from Last Meeting

• [BRD]
  • Jackbox emp
    • done
  • load cam hall tickets
    • done
  • adapt cam hall ticket doc for door and post in new channel
    • done after uccpass
  • edit committee motd
    • done
  • UCCPASS
    • will do after meeting
• [BLU]
  • will update the discord committee message
    • done
  • continue talking to UNISFA
    • done
• [GPO]
  • will keep buying computer parts
    • need more budget

Machine Technical Reports

Servers

• mooneye misdemeanours continue
• molmol needs upgrading
• eggmann on debian 8
  • very old

Network

• still firewalled
• gitlab went down within UCC but now fixed

Desktops

• going through soe
• add win ssh server to SOE?

Misc.

• [CJN] the pimp enters 13.29

New Equipment

• [GPO] motions to budget 500$ additionally for the building of the two new clubroom PCs

  • [BRD] motions
  • unanimous

• new conference mic

  • reimburse [tpg] $69 (nice)

Drinks and Snacks

• ran out of mountain dew
• costco this sunday <3
• running budget of $300
• low/out of
  • hello panda
  • mars bars
  • mountain dew
  • zappos
• keep an eye out for pocky

External Entities

Mail

• checked
• no mail
  • :crying_cat_face:

Guild/SOC

• tenancy meeting next friday 10am
• where? who knows
• SPG submitted for more PC money
• [GPO] will try to contact spark

Other Entities

• uniIT

  • waiting as usual
  • their policies are ba

• Westpac

  • please
  • [GPO] has contacted them a morbillion times and they arent collaborating
  • lost money and cards
  • we should maybe switch banks

Events

week	events	date
study break	Jackbox	fri 9/9
7	Cam hall quiz night	thurs 15/9
8	Build and break	mon 19/9
9	Vr night	fri 30/9
10	3d printing	tues 4/10
11	unisfa screening/artemis LAN	wed 12/10, sat 15/10
12	-	-

Study break jackbox

• firday study break
• 3pm
• should send out announcement
• poster done

Cam Hall Quiz Night

• Need to inform door on how to sell tickets
• And add tickets to dispense
  • in snack machine
  • price set to early bird prices
  • must change them tomorrow
• prizes?
  • got some ($) - PS5 Dual Charger (2) - USB 32GB (9) - nicer Gaming mic (15) - total 26

Build and break a PC

• week 8
• 19th sept (mon)
• 4pm
• [BRD], [GPO], and [->|] know how to build a PC
• should order the rest of the parts nowish
  • if people see deals, send them over to [GPO]

Artemis LAN

• might be good to have a committee test run before the event
• nick cant do it
• either move it or run it without him
  • moving it to wk11 15th of october

3D printing

• wk10 tuesday
• 4th of october
• [GPO] in charge :fire:

VR night

• week 9
• 30th of sept
• [->|] will help us with making an EMP
• maybe ask Alex for help again...

UniSFA screening

• Wk11, Wednesday 12th October 5pm.
• Jon their librarian said that Wednesday should be fine and that they don't have anything planned then.
• [BLU] needs to dm Jon reminding him about this.
• And we need to put in a screening application.
  • [BLU] will do this.
• Screen Hackers?
  • funny and topical ;)
• [BLU] is doing the application

Tech Clubs Quiz Night

• New meeting time might is Friday 3.30pm
• The budget is done and subcom has approved it. Now we need to approve it as well.
• https://docs.google.com/spreadsheets/d/1ur5OFGsX4uejwS0I6YNjCib9sMqClg8M/edit#gid=436455634
• [BLU] Motions to: Approve the Tech Clubs Quiz Night Budget
  • [BRD] seconds
    • unanimous
• Advertising will start next Monday hopefully.
• [GPO] can now pay tav invoice
  • will do today

REDACTED

• need to consider what events we can run
  • LAN games, jackbox, VR
  • rockband popped off last year
    • Will ask Coxy if he's coming and would like to bring Rockband down
      • [BRD] will contact him
    • [LCY]s family has guitar hero and props too
  • gonna visit Ern Halliday before the actual event
  • other committee members encouraged to come on down ;^)

General Business

• methylated spirits vs isoprpyl

  • meth might leave a residue (and is also illegal)
  • check for isopropyl

• new meeting time tuesday 12am

Action Items

• [GPO] will try to contact spark
• [BLU] is doing the UNISFA screening application
• [GPO] can now pay tav invoice
• [BRD] will contact Coxy
• [BRD] fix UCCPASS
• [GPO] will get more computer parts

End time

• 14.09