UCC Committee Meeting on the 14th June 2022

UCC Committee Meeting Minutes 2022-06-14

  • Last committee minutes have been uploaded to the website

Attendance

  • [BRD] Cormac Sharkey, President
  • [BLU] Grace Fowler, Vice President
  • [MCW] Lara Frcej, Secretary
  • [GPO] Gary O'Donovan, Treasurer
  • [CJN] Conor Bennett, Fresher Representative
  • [->|] Daniel Ledovsky, Ordinary Committee Member
  • Ming Han Ong, Ordinary Committee Member

Apologies

Absences

  • [LMH] Liam Hammond, Ordinary Committee Member

Start Time

  • 13.12

Committee Reports

President's Report

  • went to project night again

Vice President's Report

  • finally back, havent done anything yet

Secretary's Report

  • exam hell

Treasurer's Report

  • exam
  • went to inter uni LAN meeting and project night

  • Guild Account $3,584.57

  • Westpac Main $4,318.41
  • Cash Reserve $44,824.12
  • Card $88.04

Fresher Rep's Report

  • Busy with exams
  • attended TWO project nights

OCM Reports

  • nothing to report

Machine Technical Reports

Servers

  • backup expansion at some point

Network

  • nothing to note

Desktops

  • catfish broken, cpu probably
    • can check next project night at the latest

Misc.

  • no kettle still

New Equipment

  • [GPO] motions to budget 20$ for new kettle
    • [BRD] seconds
    • unanimous

Drinks and Snacks

  • still have sold out slot that we need to fill

    • we have chocolate in machine room but we need to check expiry date
  • can do an inventory check

External Entities

Mail

  • not checked

Guild/SOC

  • SLTs july 13-14

  • 1500 for insurance (each year)

    • no details from guild about incorporated clubs
    • expensive but we can afford it
  • also insurance for every big event/club room likely needed

    • unsure how much it costs
    • just see what guild says
  • incorporated clubs could make a group to pay for insurance so its cheaper for every one

SCE officer

  • ensure safety of people attending your high risk events/ at your club room...

  • [BRD] motions to nominate [BLU] as the SCE officer

    • [GPO] seconds
    • [BLU] accepts
    • unanimous

Other Entities

  • [BLU] needs to go to westpac still
  • [GPO] is filling out the new card form because westpac didnt do anything by themselves

  • new when2meet for the holidays

    • Tuesday 3pm for now
  • [BLU] brought her keys

  • we are also going to ask about who has secretary keys
    • it was just a key for the clubroom
    • ask Grace if she has them

Door Application

  • [HOT] Alice Rosario
    • Denied

Events

Inter uni lan

  • 25/26 of june at Ezone global studio 1.09-1.11
  • 12pm starting time and overnight
  • venue sorted and budget sorted
  • schedule is mostly done
  • not many official tournaments but enough for people to play

  • sponsorships

    • tactics
    • redbull
    • more to come?
    • clubs could chip in a bit
  • we will bring our VR to the event

    • more games?
      • party type games
    • plus computer and wipes
  • [GPO] will bring his server

  • 150 capacity

  • print out posters (The UCC QR code version) and put them around cam hall

  • [BRD] motions to budget 5$ for inter uni LAN posters

    • [GPO] seconds
    • unanimous
  • [GPO] double check about financial distributions

General Business

  • Make the committee alias emails to actual inboxes
    • helps with auditing

Envirogrant

  • Cam hall can collection system

  • [BRD] motions that in case envirogrant gets partially reimbursed we split expenses evenly between UCC Unigames and Unisfa

    • [GPO] seconds
    • unanimous
  • we need to make a system for reciepts so that we dont lose track of them

    • stored somewhere on our servers
    • [GPO] will contact wheel
    • we'll have a physical and digital copy
  • Club carnival

    • not relevant right now
  • More research for EMP

    • Westpac isnt reliable
  • Charity information statement due 29th June

Action Items

  • [BLU] needs to go to westpac still
  • [BRD] needs to contact Alex about VR night
  • [GPO] double check about financial distributions for inter uni LAN

End time

  • 14.39