UCC Committee Meeting on the 18th March 2022

UCC Committee Meeting Minutes 2022-03-18

• Last committee minutes have been uploaded to the website

Attendance

• [BRD] Cormac Sharkey, President
• [BLU] Grace Fowler, Vice President
• [CMW] Lara Frcej, Secretary
• [GPO] Gary O'Donovan, Treasurer
• [CJN] Conor Bennett, Fresher Representative
• [LMH] Liam Hammond, Ordinary Committe Member
• [->|] Daniel Ledovsky, Ordinary Committee Member
• Ming Han Ong, Ordinary Committee Member
• [I2N] Lorenzo Iannuzzi

Apologies

Absences

Start time

• 14.29

Committee Reports

President's Report

• Tim's brother returned the pres keys to the safe
• Waiting on guild for handover stuff
• Went to UWA data institute meeting this morning
  • Will say more later

Vice President's Report

• Changed the discord events channel name to announcments.
• Talked to UniSFA Prez about the Netflix thing.
• Talked to CSSC Prez about LAN collab.
• Helped [CJN] make an EMP for the Fresher VR event.

Secretary's Report

• sent out email to chess club
• drafted door re-application email but not sent yet
• sent busybee email

Treasurer's Report

• Sorted phone bill and reimbursed [MPT] with [LMH]'s access to Westpac
  • We need to sort that ASAP
• Renewal of IPs and APNIC is hinged on Westpac access
  • This could have already been done, but I don't know. Because I don't have westpac email.
• What is the Enviro Grant for?
  • Looking for a can collection depot in Cameron Hall
    • Already done, waiting for follow-up
• Amount made at O-day from signups was $750

Finances Report:

Guild Account - $3,219.07 Main Westpac Account - $4,004.56 Credit Card Account - $69.33 Term Deposit Account - $44,821.45

Fresher Rep's Report

• Made poster and registered fresher VR night with Guild, just waiting on approval
• Finished survey to send out for tech talk topics, will send out soon once we decide what to do with the announcement channel on UCC Discord

OCM Reports

• Need to consult with wheel about proper ways of editing websites. Poked UWAnime peeps for their inventory taking appliances. They said they use Google Sheets, to no surprise. Discussed with [BRD], using Google Sheets sounds appealing for inventory. -Daniel.

Machine Technical Reports

Servers

Network

Desktops

• survey desktops to see which work

Misc.

• smspillaz account locking snapshot?

  • send out data if requested

• Exporting MemberDB issues.

  • dont forget to do this eventually

New Equipment

• new kettle!

Drinks and Snacks

• People on food runs using the club card instead of their own money?
  • last year people used their own money
  • people going off on their own to buy drinks - can reimburse
  • send out warning so people dont buy excess as we have lots.

External Entities

Mail

• nothing

Guild/SOC

• O-Day grants have been submitted.
• waiting for them.

Other Entities

• Committee details submitted to ACNC?

  • do after meeting.

• Westpac appointment time?

  • whenisgood time -1pm friday?
  • ring westpac

Events

Tech Talks

• Oxinabox has said she might like to run a Julia tech talk
  • limited avaliability - poke them

Uncharity Vigil

• reps elected, in Unicharity discord
• need to do whenisgood

Fresher VR

• waiting for guild approval
• can advertise in advance?
  • print out posters and give to guild
  • find out how much it costs
  • can budget next meeting
• 7th April

Movie Night

• Week 4?
  • wiki page has vague ucc related movies.
  • we have a projector.
  • have to test projector before the screening.

Action Items from previous meeting

• still need wheel minutes
  • poke
• memberDB is missing peoples details when exported as csv
• ucc member stickers?
  • ordered but havent arrived yet.
  • ask james.
• upload photos
  • send in discord

General Business

• Need to ask Guild how much it would take to get a new lock and keys.

  • [GPO] will do that. Check website first.

• UCCPASS?

  • fixed, works
  • set up for people that dont have it

• Paid for the IP adresses?

  • talked about

• UWA Data Institute breakfast meeting?

  • [MPT] just forwarded an email about it.
  • want to connect students with the industry
    • will send out email about their events
    • send them description of our club (email)

• Chevron email?

  • forward to general mailing list
  • put in job discord channel

• Weed detection email?

  • draft email back to them
    • can send it on to members but cant oblige to it.

• UniSFA also wants UCC to pay for their Disney+ subscription in return they would give us the money for it.

  • Disney+ subscription can be payed yearly, unlike Netflix.
    • If we do end up doing this for UniSFA, make sure we put it in the handover document.
    • have talked with unisfa pres about it.

• CSSC LAN collab over mid-sem break.

  • they're happy to do it as a joint event with us.
  • made minimal preparations so far.
  • waiting for conformation for the event.
    • What would that entail?

• UniSFA screenings collab?

  • Their room capacity is 10, but if UCC plays a movie on the projector, people can watch from the loft.
    • Seems like a good idea..
      • Should talk about it to UniSFA.

• Fresher tug of war?

  • half joke idea?
  • wait to see what CSSC do (they also discussed it)

• Find out what PC's are broken before we build them.

  • will see during inventory

• wheel re-application

  • just do account locking?
  • send email that re-states what will happen when account locking happens.

• how to make it easier for the average person to interact/ utilise UCC features

  • make a wiki page and add tutorials on how to do those things
  • give people the wiki link.
  • already on website.
    • make UCC yt channel
      • create basic "how to UCC" vids
      • make sure anyone could use it

• UCC instagram

• UCC TikTok?!??

  • show off UCC to perth / UWA audience

Door Applications

• Lorenzo Iannuzzi
  • [BRD] moves to appoint Lorenzo as a door member
  • [GPO] seconds
  • unanimous

End time

15.17