UCC Committee Meeting Minutes 2019-05-24

Attendance: [FVP] [MLG] [MPT] [TEC] Apologies: [THA] [420] [JGM] [DBA]

Meeting opened at 14:16


Confirmation of minutes from OGM 2019-04-30

Confirmation of minutes from 2019-03-29

Confirmation of minutes from 2019-05-10

Confirmation of minutes from 2019-05-17

  • [TEC] motions to confirm all the minutes
  • [FVP] Seconds
  • Passes unanimously

    Committee Reports

President's Report

  • Organised BBQ stalls for selling camp tickets, see below.
  • Been busy with assignments.
  • Not had time to work on uccportal, but will get something workable for account locking done in the next week or so

Vice President's Report

  • Been busy with assignments
  • Resigned from PCS committee
  • Did most of action items
  • Have not done anything for study event yet

    Secretary's Report

  • Found out that the Treasurer does not know how to cook.

  • Delegated [BOB] to teach him to cut up an onion.
  • Sent out some emails

    Treasurer's Report

    • Sorry, I can't make it today because of assessments.
    • Westpac: $987.84
    • Guild : $3246.84
    • Pink slip for posters is not done, I haven't had the time. I think you can do one even without me though.
    • For some reason the tables below still refuse to align nicely after processing

    |--------------|-------| | Drink | Total | |--------------|-------| | null coke |$ 31.28| | coke |$ 19.95| | Pasito |$ 7.56| | solo |$ 4.00| |screaming soda|$ 3.36| | lemonade |$ 0.84| | kole beer |$ 0.84| |--------------|-------|

    |----------|-------| | Person | Total | |----------|-------| |alexjthat |$ 21.39| |shelrock1 |$ 16.90| |arsewisely|$ 13.96| |osterguard|$ 13.30| | random58 |$ 11.87| |----------|-------|

  • Acknowleged the circular motion to budget $2041 for parts for two computers.

  • Passed: 6:0:0
  • [MPT] motions to budget $37 for postage for the computer parts
  • [FVP] seconds
  • Passes unanimously

    Fresher Rep's Report

OCM Reports

[TEC] Have discovered that uniprint is open on Saturday, so that works well for me. - Expect Certificates in the near future. - Discovered just how lazy Felix is


  • ACTION: [FVP] to advertise next wheel meeting in the club room.

Machine Technical Reports

Servers

Still exists

Network

Works

Desktops

On desks

Misc.

  • A keyboard may not have been working, [FVP] thinks it was fake news.
  • [BOB] bought parts for the new computers
    • Thanks [BOB]

New equipment

Drinks and Snacks

  • [MPT] to people reading the minutes, if you have time, please fill up the snack machine when you see that it is empty

External Entities

Mail

  • [FVP] Did not check because he got his keys locked into his car.

    Guild/SOC

  • More meetings happening soon, but not sure.

  • [TEC] SOC is not being agreable re: tagging.
    • Looks like the regulations are being misinterpreted. [JGM] arrives at 14:28
  • [JGM] Do we want to fight SOC?
  • [MLG]/[TEC] We want to know what the regulations actually are.
  • [JGM] is it worth training UCC members to do the tagging for this
  • [MPT] We shouldn't have to do this, search for regulations, as according to the law and UWA's policy UCC is a non-hostile environment and shouldn't require tags. [JGM] leaves at 14:36
  • [FVP] Suggests to just be nice

    Other Affairs

Events

Committee organises stuff date

  • Tentetavely Firday the 14th of June
  • Could invite people who are interested to discuss
  • Might involve free pizza
  • [MLG] motions $50 for pizza for the meeting
  • [TEC] seconds
  • Passes unanimously
  • ACTION: [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day

    [MPT] Study event.

  • Happening Wednesday

  • [FVP] notes that there will be no gaming during this time
  • [MPT] 4pm-7pm.

    Tech talks

  • next semester

    Camp - [FVP], [MPT], [MLG]

  • BBQ stalls & volunteers so far:

    1. Wed 5th June (CITS1401) 14:00-17:00, outside Winthrop Hall - [FVP]
    2. Fri 7th June (CITS2200) 10:00-12:00, outside Exercise Science Gym (close to Business School) - [FVP] [MLG]
    3. Fri 7th June (CITS1001) 15:00-17:00, outside Winthrop Hall - [FVP], [420] [MLG]
    4. Mon 10th June (CITS2401) 10:00-12:00, outside UWA Sports Fitness Centre - [FVP]
    5. Mon 10th June (CITS3002) 15:00-17:00, outside Wilsmore LT - [FVP]
  • Food & budget:
    • Suggestion: $7 student/guild memberships, plus free sausage (or $6 memberships without sausage)
      • $5 memberships with camp ticket and free sausage
  • [MLG] Are we allowed to sell memberships for that price?
  • [FVP] Yes, and it is sememster two, so half price memberships for those stalls.
  • [MLG] $2 sausages, free membership.

    • To Buy:
      • sausages (24 for $9.50), $40 per stall
      • onions ($3/kg), $5 per stall
      • bread or buns (1 loaf for $2), $6 per stall
      • sauces (tomato, mustard, BBQ - $5 each), $10 per stall
      • gloves, paper towels - $20 total
    • Budget: round up to ~$70 per stall, plus $20 for total of $370
    • Buy sausages before stall each day, so we don't get a huge amount extra in case they're not sold
    • Borrow one of the old fridges in Cam Hall to store leftover food?
    • Sell sausages at $2 each (or free with membership?)
  • [MLG] Motion $400 to budget for sausage stalls
  • [FVP] seconds
  • Passes unanimously.

[TEC] leaves at 14:51 Meeting is ajourned 14:51 due to lack of quorum. (Meeting is over due to future lack fo quorum) ------------------- ##Below is in the agenda but was not discusses, will be discussed at the next meeting--------------------------

  • Stall setup stuff:

    • Need posters / signage in stall
      • Advertise BBQ price, and any available tickets/discounts
    • Need at least one laptop with bright screen & wifi to do signups
    • 3x3m marquee can be borrowed from UniSFA, don't break it (or else!)
    • BBQs booked from Guild
    • Need someone to scope out the venues & determine where to put the stalls
    • Need an esky + cold packs to keep unused food cold
    • Need cash float + Square reader
  • 1 volunteer has replied so far

  • [BOB] had volunteered for head chef

Tech Fixup 17th June - [FVP], [DBA] 2pm onwards. (Pizza 5:30)

  • [FVP] will talk to [DBA] and figure out which tasks to work on.
  • Someone needs to do a Facebook event & email once this is done.

Quiz night

Ethical Hacking stuff - David Glance

Study event with Data Science Club

  • No responses to volunteer request via email

Action Items from 2019-05-17

  • [FVP] to organise BBQs
    • done
  • [FVP] to email CSSC and ask them to advertise for camp - also do this in person
  • [FVP] emails for volunteers for study event with data science
    • done
  • [FVP] to do or ask wheel to create [private] archives of committee-only
  • [FVP] to do movie night 31st May
  • [FVP] to continue with door review/intro thing

  • [MPT] Send things to guild for camp stuff

  • [MPT] Figure out when all the CITS units are having exams/where
  • [MPT] to follow up if he doesn't hear anything in a week from SAC.
  • [MPT] Organise study event maybe
  • [MPT] To do the facebook thing for camp

  • [MLG] to send email for camp - advertising

    • done
  • [MLG] send email for camp, volunteers for RSA, First aid, cooking
    • done
  • [MLG] TO create staff roster for camp once we have volunteers
    • waiting on people to volunteer
  • [MLG] to email door for volunteers for sausage sizzles
    • [FVP] beat them to it
  • [MLG] to do email and fb event for 31st May movie night
    • Was waiting for the right moment, not done
  • [MLG] to bring in a copy of Starship Troopers

  • [TEC] is going to sort out tagging stuff

    • Waiting on replies from SOC
  • [TEC] to email around for sponserships
    • ?
  • [TEC] create list of places to go for sponsorship in Perth

    • ?
  • [420] Figure out when all the CITS units are having exams/where

    • [MPT] did
  • [JGM] Prepare posters for Tech Fix up event 17th June

    • not done
  • PCS to organise programming competition for camp

    • Not reported
  • [FVP] Follow up with Bre and send stuff through to committee

    • not done
  • [FVP] and [JGM] to sell excess server stuff like the two still-working M4s
    • working on it
  • [MLG] Send email out communicating for volunteers and advertising head chef
    • Done
  • [THA] find and budget parts for new computers - pinball and porcupine - budget \$2000
    • Now done and purchased
    • Thanks [BOB]
  • [TEC] Prepare HLM certificates for new life members
    • Probably will be done tomorrow
    • Will prep to hand out at next wheel meeting probably
  • [JGM] and [FVP] to sell excess server stuff like the two still-working M4s
    • Working on it, once assignments are done.

General Business

  • [SPK]: Review of responsibility of door members to close things such as the machine room/tool cupboard after themselves if they are the only one in use of it to avoid the shifting of responsibility unknowling onto other members of door
  • [MLG] Budget for PC upgrades

Current Action Items

  • [FVP] to advertise next wheel meeting in the club room.
  • [FVP] to email CSSC and ask them to advertise for camp - also do this in person
  • [FVP] to do or ask wheel to create [private] archives of committee-only
  • [FVP] to do movie night 31st May
  • [FVP] to continue with door review/intro thing
  • [FVP] Follow up with Bre and send stuff through to committee
  • [FVP] and [JGM] to sell excess server stuff like the two still-working M4s

  • [MPT] Send things to guild for camp stuff

  • [MPT] Figure out when all the CITS units are having exams/where
  • [MPT] to follow up if he doesn't hear anything in a week from SAC.
  • [MPT] Organise study event maybe
  • [MPT] To do the facebook thing for camp

  • [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day

  • [MLG] TO create staff roster for camp once we have volunteers
  • [MLG] to do email and fb event for 31st May movie night
  • [MLG] to bring in a copy of Starship Troopers

  • [TEC] is going to sort out tagging stuff

  • [TEC] to email around for sponserships
  • [TEC] create list of places to go for sponsorship in Perth

  • [JGM] Prepare posters for Tech Fix up event 17th June

  • PCS to organise programming competition for camp

  • [TEC] Prepare HLM certificates for new life members

  • [JGM] and [FVP] to sell excess server stuff like the two still-working M4s

Minutes uploaded by [MLG] at 15:33 on 2019-05-24