University Computer Club Committee Meeting Minutes 2025-01-14

Next meeting time

  • next week online, will send out a when2meet

Confirmation of minutes from previous meeting

Circular Motions

  • [GPO] moved to approve the amended Uncharity Vigil budget.
    • [BLU] seconded.
    • Motion passed

Attendance

  • [BLU] Grace Fowler, President

  • [GPO] Gary O'Donnovan, Treasurer

  • [KKZ] Ariel Carter, Secretary

  • [DOC] Diarmuid O'Connor, Ordinary Committee Member

  • [ROY] Roy Xu, Ordinary Committee Member

  • [BRZ]

  • [MCW]

  • [JCK]

Apologies

  • [SVN] Lyla Peng, Fresher Representative
  • [SEB] Bones Gazey, Vice-President

Absences

  • [LHP] Lauren Pudney, Ordinary Committee Member

Start Time

  • 16:46

Committee Reports

President's Report

  • Haven't done much since last meeting
  • Found out my Tafe timetable and I can't attend O-Day

Vice President's Report

Secretary's Report

  • Haven't actually done anything
  • Have been having major thoughts about Oday and week 1

Treasurer's Report

  • Westpac Main $1,157.07

  • Westpac Savings $43,918.32

  • Westpac Card $471.78

  • Guild Account $3,849.31

  • Haven't done much, if they did something can't remember.

  • Should be getting money from Unigames and UniSFA from Camp.

  • Have been doing UnCharity Vigil Stuff

Fresher Rep's Report

  • Not here.

OCM Reports

  • [ROY]

    • Emailed EMS and got response.

  • [DOC]

    • Sent email to Rust Meetup Group about a potential event
      • No response yet

  • [LHP]

    • Not here.

Action Items from previous meeting

  • [GPO] to register for O-Day

    • Done, need to pay (VIA PINK SLIP)

  • [ROY] to email NVidia about possible sponsorship

    • Not done.

  • [GPO] to sort out the PC part list

    • Done!

  • [KKZ] to prepare for lecture bashing

    • Ongoing... have many thoughts.

Machine Technical Reports

Clubroom Machines

  • We have two new monitors in the clubroom from [GPO]

    • We haven't officially bought them yet.
    • Can buy them for $100 each
    • 24", 100Hz, IPS, 1080p, with speakers

  • [BLU] moves to purchase two monitors from [GPO] for $200

    • 5 for, 1 abstention
    • motion passes

Servers

  • Upgrade attempt on samson
    • It didn't work out, we will try again.

Networks

Miscellaneous

New Equipment

  • 2x monitors from [GPO]

  • [BRZ] leaves 16:59

Drinks and Snacks

  • NEED!!! a snack run

External Entities

Mail

  • No new mail

Guild/SOC

  • Jan 28th 6pm Tuesday

Tenancy

  • Still having issues with locker locks.

Other Entities

EMS

  • Respond to EMS expo?
    • [ROY] will send email after meeting.

Events

Past Events

Confirmed Events

ODay

  • Need a new Gazebo!!!

    • One of the poles rusted through.
    • Safety hazard!!!

  • [BLU] will look into getting one from BCF using a discount.

  • Print as many flyers and booklets as physically viable

    • [KKZ] I can guarantee I will give them all away

EMS Expo

  • Wednesday before ODay

  • [KKZ] wants to make pinboard/whiteboard/cardboard piece with photos.

    • LOGO in the middle, photos around.
    • Can get photos from the slides in 50th.

  • To bring:

    • 2025 fresher handbook (services we provide)
    • Bring keyboard tester.
    • Maybe table cloth?
    • Stand up banner.
    • Display https://ucc.asn.au/talks/

Lecture Bashing

  • [KKZ] will look for what units are running sem1 and email them.

  • Need to print out flyers, regular flyers and possibly posters for Tech Talk.

    • leave them on the podiums

  • If anyone at all is willing to come and just stand behind me and look pretty please come!!!

Intro to Linux & VM setup Tech Talk (workshop)

  • Need to have it AS EARLY AS POSSIBLE

  • [KKZ] will advertise it at lecture bashing

    • Especially useful for CITS1003

  • [GPO] is willing to help run it

Uncharity Vigil

  • Budget was approved.

    • We have a $50 prize budget.

  • Advertising has started.

  • Who will run what events?

    • Lan 5 - 8pm [GPO]
      • Halo & Quake as usual, maybe with Esports
      • 5-6pm Quake
      • 6-7pm Halo
      • CS2 with Esports, 5v5 - 7-8pm
      • Dinner expected ~8pm
      • VR 8 - 10pm [BLU]
      • Jackbox/Party Games 10 - 2am [KKZ]
    • [KKZ] really wants to run a BTD6 event :pleading:

  • MTX pay2win items in LAN games/CS2

    • ACTION: [GPO] to bring up the idea in subcom

Tentative/Future Events

Fresher Welcome

Club Collaboration

Door Applications

General Business

  • [NYX] withdraws from door group.

  • [BOB] [RME] found a cooling system (incl. pressure pump) in ewaste.

    • Potentially could use it for snack machine.
    • Will test to see if it works with coolant.

Important/Get Done Soon

  • Flyer, fresher handbook need to be updated.
  • Committee update your handovers on wiki.

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

Action Items

  • [ROY] to respond to EMS.

  • [GPO] to bring up pay2win idea in UnCharity subcom.

  • Flyer, fresher handbook need to be updated.

  • Committee update your handovers on wiki.

  • [KKZ] email lectureres.

  • [BLU] print photos fopr ODay poster board.

  • [BLU] will look into getting a gazebo.

End time

  • 15:43