University Computer Club Committee Meeting Minutes 2025-02-24

Next meeting time

  • Thursday 6th March 5pm

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [BLU] Grace Fowler, President
  • [SEB] Bones Gazey, Vice-President
  • [GPO] Gary O'Donnovan, Treasurer
  • [KKZ] Ariel Carter, Secretary
  • [SVN] Lyla Peng, Fresher Representative
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [ROY] Roy Xu, Ordinary Committee Member

Apologies

  • [LHP] Lauren Pudney, Ordinary Committee Member

Absences

Start Time

  • 15:36

Committee Reports

President's Report

  • Went shopping for stuff with [GPO]

Vice President's Report

  • Helped out at oday

Secretary's Report

  • Went to ODay stall
  • Went to EMS Expo
  • Did CITS1003 lecture bashing
  • Sent announcement for AGM
  • Made photo board

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • Went to EMS Expo

  • Went to Oday

  • Went shopping for stuff with [BLU]

  • Updated leaflets/fresher guide

  • Made a poster for putting up around campus

  • Deposited money at bank from float

Fresher Rep's Report

  • Nothing to report today.

OCM Reports

  • [ROY]

    • Went to EMS Expo, ODay
    • Updated fresher guide

  • [DOC]

    • Helped at EMS Expo
    • Made O-Day Discord announcement
    • Helped at O-Day stall

  • [LHP]

    • Not here.

Action Items from previous meeting

  • [GPO] to book the loft for fresher welcome

    • Done

  • All: Flyer, fresher handbook need to be updated.

    • Done

  • Committee: update your handovers on wiki

    • In progress

  • Committee: Discuss project night poster in next meeting and reach back to [JLG]

    • [JLG] forgor but it's ok.

  • [BLU] will look into getting a gazebo

    • We have a new gazebo!

  • [BLU] print photos for O-Day poster board

    • donezo

Machine Technical Reports

Clubroom Machines

  • cobra has a new ssd.
  • pinball will be reinstalled in a few weeks.

Servers

  • Nothing new

Networks

  • Need to expand the DHCP range for VMs in prep for all the freshers
    • Also properly look into NATing for some VMs

Miscellaneous

New Equipment

  • Got a new gazebo

  • Got a bunch of whiteboard stuff

    • markers, eraser, magnets

  • Bunch of new chargers, cables and adaptors

    • Have been labelled with UCC on them

  • Zipties, tapes, microfibre cloth, drill bits.

  • [BLU] is donating coloured zipties

Drinks and Snacks

  • [BLU] and [GPO] went shopping
    • Will collate total refund amount later.
    • Most of it is under the standing budget.

External Entities

Mail

  • Checked, no mail.

Guild/SOC

  • Next SOCPAC tomorrow at 6pm
    • [GPO] and [KKZ] will join online.

Tenancy

Other Entities

Events

Past Events

EMS Expo

  • Was very badly organised
  • They put a bunch of us inside but nobody came inside.
  • [KKZ] found the CompSci orientation group and spam handed out flyers.

ODay

  • Lower than usual sign ups, possibly because lower attendance

    • They capped international students (sad)

  • Golden ticket is so great!!!!! yippee!!!

  • UCCbuccs have been popular.

  • We got a bunch of people coming in on the day and today to check out clubroom.

  • Next time we need to manually add service charge for square

Confirmed Events

Fresher Welcome

  • This Wednesday 3pm.

  • Dominos or Broadway?

    • Dominos has been hit by inflation!!! they are more expensive now.
    • If we get Broadway Large size we can use the student discount, it may be more economical.

  • Tidy up the room, remove the table to make room for more chairs (from the loft).

  • Set up projector.

  • ACTION: [GPO] to update intro powerpoint.

  • Door members please come to help us make accounts for members.

  • Memberships will still be $5 ODay special.

  • Party games afterwards/VR.

Intro to Linux/VM Tech Talk

  • ACTION: [GPO] will make powerpoint for the Talk and send to [KKZ].

  • ACTION: [GPO] will book loft for Linux workshop.

  • We will continue $5 ODay specials to encourage sign ups.

AGM

  • Announcements have all been sent out.

    • Facebook, Discord, Email.

  • CCZ has been booked, EMP approved.

  • We need to mention it at every event!!!

  • Make a discord channel/thread for AGM nominations.

    • ACTION: [GPO] to create nomination channel on Discord.

  • We want to change to secret ballot voting at the election.

    • Will probably remain with approval voting.

  • We will make a template for it, we can borrow the esports one.

  • Exec bring keys to AGM.

UCC x UWAES Gals Gays and Benders Brunch

  • This thursday, need to make announcment for it
  • We have posters, have been given to Pride Department and put on Cam Hall notice board.

Tentative/Future Events

UCC x UWAES GMod Games Night

  • probably tomorrow (25th Feb) 7pm
    • in Esports Discord server.

UniLAN

  • Meeting this Sunday online.

Club Collaboration

Door Applications

General Business

  • We got an email from an oldguard, Malcom Evans, offering computer parts.
    • We asked for the NAS and VGA Switch.

Important/Get Done Soon

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

Action Items

  • Committee: update your handovers on wiki.
  • Committee: Discuss project night poster.
  • [GPO] to update intro powerpoint.
  • [GPO] to create nomination channel on Discord.
  • [GPO] will make powerpoint for the Talk and send to [KKZ].
  • [GPO] will book loft for Linux workshop.
  • [KKZ] send AGM reminder announcement

End time

  • 16:24