University Computer Club Committee Meeting Minutes 2024-07-19

Next meeting time

Confirmation of minutes from previous meeting

Circular Motions

Attendance

  • [BLU] Grace Fowler, President
  • [SEB] Bones Gazey, Vice President
  • [KKZ] Ariel Carter, Secretary
  • [ROY] Roy Xu, Ordinary Committee Member
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member
  • [LHP] Lauren Pudney, Ordinary Committee Member

Apologies

  • [GPO] Gary O'Donovan, Treasurer
  • [SVN] Lyla Peng, Fresher Representative

Absences

Start Time

  • 15:03

Committee Reports

President's Report

  • Sent the t-shirt design vote closing reminder.
  • Somehow pulled a muscle today and slings suck.
  • Went to Westpac meeting.

Vice President's Report

  • Fixed janky hedgedoc fix twice - really need to move from mahoosively gay to uccmd.
  • went to westpac meeting.

Secretary's Report

  • Went to Westpac meeting.
  • Went to MC and Quiz subcoms.

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • Not here.

Fresher Rep's Report

  • Not here.

OCM Reports

  • [ROY]
    • Installed OS on dell-ph1.
  • [DOC]
    • Nothing to report.
  • [LHP]
    • went to quiz night subcom meeting.

Action Items from previous meeting

  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.

    • Not done.

  • [KKZ], [GPO] Make new project night poster.

    • Not done.

  • [BLU] to create an EMP and an announcement for Artemis LAN.

    • Not done, may collab with UniSFA.

  • [SEB] to Extreme for firmware support

    • Done, have not heard back.

  • [SEB] to make whenisgood for Westpac.

    • Done.

  • [SEB] work with [I2N] to find a historian? ask who to ask?

    • Emailed, in progress.

  • [GPO] will talk to people to see when they want to host a tech talk.

    • Not here.

  • Look into advertising in EZone/CS Building

    • Not done.

Machine Technical Reports

Clubroom Machines

Servers

Networks

Miscellaneous

New Equipment

Drinks and Snacks

  • Need to go on a snack run.
    • Costco needs 1 to 1 member and non-member.

External Entities

Mail

  • Not checked.

Guild/SOC

  • Tuesday in two weeks.

    • Tuesday 30th July.

  • [DOC] arrives 15:10

Tenancy

  • Next ICONS Busy bee will be either 29/09 or 06/10 Sunday 11am.

Other Entities

Westpac

  • [I2N] has been removed, [SEB] added.
  • [MPT] and Thomas(?) have had cards revoked.

ACNC

  • All financials and stuff have been submitted.

Events

Past Events

Confirmed Events

Tentative/Future Events

Club Carnival

  • [BLU] [ROY] will update Fresher Guide and Flyers.
  • Would be nice to bring the terminal down.
  • Will not be bringing 3D printer again!!
  • Still have packing list from O-Day.

Fresher Welcome

  • Week 2 Friday.
  • [BLU] will do EMP.

Artemis LAN

  • [BLU] will do EMP.

Esports Online Games Night

  • Next Thursday 25th at 6pm.
  • On UCC or UWAES Discord.
  • Send announcement ASAP!
    • [BLU] will send announcement.

Tech Talks

UniLAN

50th Anniversary

  • Historian:
    • Need a budget ($4k for inflation last time).
    • Limit of 10k words.
    • Received an email about it just now (during meeting)
    • [I2N] anbd [SEB] to discuss with [NTU]

50th Anniversary LAN

  • [SEB] motions to budget $150 for pizza run budget (traditional or value range).
    • Unanimous.

50th Anniversary T-Shirt Competition

  • Closed last night.

  • Jasmine's design won.

  • May put Diarmuid's design on the sleeves

  • Are we doing a t-shirt or a polo?

  • Do we want to embroider on a polo or screen print on a t-shirt?

    • Could put out a poll.

  • [GPO] has contacted the people who made the previous polos.

  • Will ask 50th subcom about whether we want tshirt or polo for different designs.

    • Also ask at project Night.

Club Collaboration

Cameron Hall Quiz Night

UWAES Minecraft Server

Door Applications

General Business

  • Next meeting will be Thursday 8am/9am.

Important/Get Done Soon

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

  • Found some cheap enclosed racks for sale.
    • Sound proof rack
    • $2000 Rack mountable AC available

Action Items

  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.

  • [KKZ], [GPO] Make new project night poster.

  • [BLU] to create an EMP and an announcement for Artemis LAN.

  • [SEB] work with [I2N] to find a historian? ask who to ask?

  • [GPO] will talk to people to see when they want to host a tech talk.

  • Look into advertising in EZone/CS Building

  • [BLU], [ROY] to update Fresher Guide and Flyers.

  • [BLU] do EMP for Fresher Welcome.

  • [BLU] make EMP for Artemis LAN.

  • [BLU] send announcement for esports collab games night

End time

  • 16:01