The agenda for the upcoming meeting is:

Next meeting time

  • Friday 3pm 5th July

Confirmation of minutes from previous meeting

  • Minutes have been uploaded

Circular Motions

  • [GPO] motioned to approve the budget for the collab Laser Tag event with UWAES.
    • [SEB] seconded.
    • Motion passed.

Attendance

  • [BLU] Grace Fowler, President
  • [SEB] Bones Gazey, Vice-President
  • [KKZ] Ariel Carter, Secretary
  • [ROY] Roy Xu, Ordinary Committee Member
  • [LHP] Lauren Pudney, Ordinary Committee Member

Apologies

  • [SVN] Lyla Peng, Fresher Representative
  • [DOC] Diarmuid O'Connor, Ordinary Committee Member

Absences

  • [GPO] Gary O'Donnovan, Treasurer

Start Time

  • 1:10

Committee Reports

President's Report

  • Booked training: SLT

Vice President's Report

  • In a twist noone saw coming I am the saviour of the gamers in UCC
    • 3 new GPUs
  • Went to project night
  • Did event for tshirt workshop
  • Booked my SLT training

Secretary's Report

  • Entered ODay signups into MemberDB.
  • Have been working on Cam Hall MC server... coming (very!!) soon.
  • Did not go to SLT. :full_moon_with_face:
  • Make Discord event for shirt designing.

Treasurer's Report

  • Westpac Main $

  • Westpac Savings $

  • Westpac Card $

  • Guild Account $

  • Not here.

Fresher Rep's Report

  • Helped enter membership forms.

OCM Reports

  • [ROY]

    • did wheel training with [I2N]
    • Picked up and tested new HDDs
    • Installed bluering and took out dangling cables from machine room with [NTU]
    • Set up Serial-Over-Lan for R710
    • Some wiki work

  • [DOC]

    • Went to UniGames Camp so nothing to report this week.
    • Will probably enter some of the remaining membership forms today.

  • [LHP]

    • Nothing to report.

Action Items from previous meeting

  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.

    • Not done.

  • Advertising for 50th anniversary LAN.

    • Not done.

  • Committee to decide on manufacturer for stickers.

    • In progress .

  • [KKZ], [GPO] Make new project night poster.

    • Not done.

  • Check drives on christmas and pinball.

    • Not done.

  • 'Deal' with Venice.

    • Not done.

  • [BLU] to create an EMP and an announcement for Artemis LAN.

    • Not done.

  • [KKZ] to email Tenancy about the broken light.

    • Done.

  • Need to do annual information statement for ACNC!

    • Not done.

  • [GPO] to file receipts from returned drives.

    • Unsure.

  • [KKZ] will look into pricing for new peripherals.

    • Done.

  • [SEB] to Extreme for firmware support

    • Not done.

  • [KKZ] will make discord event for 50th LAN.

    • Not done.

Machine Technical Reports

Clubroom Machines

  • Need to reinstall Linux on Window machines

Servers

  • KVM switch have been setup by [ROY] and [NTU]
  • Drives have been put in R710
    • smartctl(1) and fio(1) tests collected
  • We need to get more screws for the R710 caddies

Networks

Miscellaneous

  • Noticed GRUB is overwritten by Windows on some of the clubroom machines, need to reinstall Linux/GRUB

    • Make them dualboot
    • Good chance for Sprockets to practice.

  • [SEB] moves to reimburse [GPO] $840 for 3 x RX6700XT GPUs.

    • [BLU] seconds.
    • Unanimous.

New Equipment

  • NEW GPUS YIPPEEE

Drinks and Snacks

  • [ROY] bought coke for UCC - needs reimbursment.
  • [BLU] motions to reimburse [ROY] $32.22 for drinks.
    • 4 in favour, 1 abstains.

External Entities

Mail

  • Has been checked by [ROY], no mail

Guild/SOC

  • [KKZ] forgot about online SOCPAC dies of shame
  • Watch emails for the SOCPAC minutes
  • SLT training coming up

Tenancy

  • Skip bin is available for the broken chairs in the hallway.
    • Don't have anything else to put in the skipbin, need to go through them at a busy bee.
  • Had a guy come and look around the clubroom possibly to look at the broken light.

Other Entities

Westpac

  • Need to book meeting.
  • [BLU] actions [SEB] to make whenisgood.

ACNC

  • [GPO] needs to update 2024 financial info

Events

Past Events

Confirmed Events

T-Shirt Design

  • Next week Monday 7pm, during project night.
  • [KKZ] made Discord event.

50th LAN

  • Weekend before uni, 10am 20th July.

  • Taking break until every late people gets here, 1.42 pm

  • [KKZ] arives 1.47pm

  • Meeting starts again 1.50pm

  • [KKZ] will actually make a Discord event this time.

Tentative/Future Events

Tech Talks

  • Will discuss later with more people

UniLAN

  • No updates.
  • Still going ahead.

Club Collaboration

Cameron Hall Minecraft Server

  • Launching tonight.
  • Will make announcement after meeting.

LaserTag

  • Budget approved on discord via circular.

Cameron Hall Quiz Night

  • [KKZ] needs to create server for it.
    • Will try to remember to do after meeting.

Door Applications

General Business

  • Committee please keep an eye out for pings!
    • For motions.

Important/Get Done Soon

  • [NTU]: Is the update-the-25th-history idea still feasible? 2024-06-20 reply was unclear:

    [I2N] will go and look through.

    Is it feasible to hire a historian and have an updated draft document by August/September?

    • [I2N][SEB][NTU] have mentioned that they are happy to help: https://discord.com/channels/264401248676085760/264411219627212801/1255114050686156850
      • help find a historian? set scope of work?
      • example questionnaire/followup from last time?
      • archive images?
      • video? https://discord.com/channels/264401248676085760/264401248676085760/1216258642530275368

Miscellaneous

Major plans/ideas to do this year

New equipment we should get

  • [KKZ]: If we want to get stuff at EOFY pricing we need to buy it ASAP!! sales end in 2 days
    • https://discord.com/channels/264401248676085760/264411219627212801/1253565803895197777
    • People generally decided on the Keychron V6 Black.

Action Items

  • [GPO], [LHP], [BLU] Rebuild UWA Tech Clubs collab server.

  • Advertising for 50th anniversary LAN.

  • Committee to decide on manufacturer for stickers.

  • [KKZ], [GPO] Make new project night poster.

  • Check drives on christmas and pinball.

  • 'Deal' with Venice.

  • [BLU] to create an EMP and an announcement for Artemis LAN.

  • Need to do annual information statement for ACNC!

  • [GPO] to file receipts from returned drives.

  • [SEB] to Extreme for firmware support

  • [KKZ] will make discord event for 50th LAN.

  • [SEB] to make whenisgood for Westpac.

  • [KKZ],[SEB] to make Cam Hall Quiz Night server.

End time

  • 14:20