# UCC Committee Meeting Minutes 2022-02-05
- Last committee minutes have been uploaded to the website

## Attendance
- [TEC] Timothy Chapman, President
- [MPT] James Arcus, Vice President
- [BLU] Grace Fowler, Secretary
- [LMH] Liam Hammond, Treasurer
- [EGG] Alex Barker, Fresher Representative
- [HET] Nicholas Clements, Ordinary Committee Member
- [APA] Alistair Parkinson, Ordinary Committee Member

## Apologies

## Absent
- [OKC] Benjamin Wright, Ordinary Committee Member

## Start Time
- 10.36

# Committee Reports

## President's Report
- Having a full-time job is time consuming! Who would have thought? 😛
- SOC sprung a last-minute only-announced-on-facebook meeting on us 😞. We basically found out by chance less than 12h before the meeting...
  James was kind enough to jump in at the last minute, but this quite disapoining on SOC's part.
- We now need to basically get two things sorted:
  - Club finances before semester.
  - Preperation for O-day and the start of semester.

## Vice President's Report


## Secretary's Report
- Ben at uni nearly everyday for the pass couple weekes, playing D&D.
- Had my booster shot on Friday.

## Treasurer's Report
- Finances Report:
    - Guild Account - $4,182.96
    - Main Westpac Account - $978.15
    - Credit Card Account - $234.60
    - Term Deposit Account - $44,821.11
- A vertical banner was ordered and has arrived. It is sitting at my house to be transported before O-Day.
- Setting up a Vanguard account is still in progress, will call them on Monday to discuss options.

## Fresher Rep's Report

## OCM Reports

# Machine Technical Report

## Servers

## Network

## Desktops

## Miscellaneous
- An isopropyl bottle reapeared.

- The 3D Printer was broken, don't know if anyone has fixed it yet.
  - ACTION [MPT] To: Follow up with Gary to see how broken the 3D printer is.

# Action Items From Previous Meeting
## [TEC]
- Talk to Guild about server solutions.
  - Progressing (Ongoing).
 - Still nothing from Kelvin and Lauren.
   - Ongoing (Guild AFK).
- Poke James to poke people for action items.
  - Poking attempted, results eventually produced. Will repeat.
  - Ongoing.
- Reply to the complaint email.
  - Ongoing. 

## [MPT]
- Find the secretary keys for [BLU]
  - Not done.
- Look into server cooling Australian company quotes.
  - Ongoing.
- Give [BLU] the annual meeting minutes (Before the next GM)
  - Ongoing.
- Ask Kelvin and Lauren about what's going on.
  - Ongoing.
- Follow up with Gary to see how broken the 3D printer is.
  - Ongoing.
- Book the Guild Council Room for the AGM.
  - Ongoing.
- Find and book a room if necessary for the OGM.
  - Ongoing.

## [APA]
- Write up what the sponsorship pamphlet would look like.
  - Ongoing.

## [HET]
- Talk to his father who works for Sales Force, about what they're willing to do.
  - Ongoing.
  - [BLU] will repeatedly ping [HET] and he will not respond.
  - We'll get free snacks if he doesn't.

## [EGG]
- Check which headphones are working
  - Ongoing.

## [BLU]
- Email door about enforcing the clubroom rules.
  - Ongoing.
- Send an email announcing the OGM.
  - Ongoing. 
- Send an email announcing the AGM.
  - Ongoing. 

# New equipment

# Drinks and Snacks
- Have gone through the snack and drinks and orded them by use by date in the cupboard.
- The use by date drinks in the vending machine are discounted.

# External Entities

## Mail
- Has been checked.

## Guild/SOC
- Kevin and Lauren have finished their holidays.
  - [MPT] has drafted an email to IT.

- SOC Meeting.
  - Nothing paticulary relevent for our club.
 
### Tenancy

## Other Affairs

# Events

## Tech Talks
  
## Cameron Hall-o-Ween
- There was $20 unaccounted for so we need to redo the distribution.
- [BLU] Motions To: Accept the financial distribution of profits.
  - [EGG] seconds.
    - 5 in favour, 1 abstention.

## Tech Clubs Quiz Night
- Need to find the budget documents and will look over it next meeting.

## UnCharity Vigil
- Approved the budget via circular.
  - 

- Need to buy prizes.

## Fresher Welcome
- Have before the AGM, on the same day.

## AGM
- [MPT] Minutes from the 2021 AGM?
  - Still not done. 

- Will hold the AGM on Thursday 3rd of March at 5.30pm, the first week of semester.
- [MPT] Moves That: We hold an AGM on Thursday the 3rd of March at 5.30pm to be held in the Guild Council room.
  - [TEC] seconds.
    - Unanimous.

- ACTION [BLU] To: Send an email announcing this.
- ACTION [MPT] To: Book the Guild Council Room.

## OGM
- To talk about the 30k.

- Recuire 10 days notice.

- Should do it before O-Day.
- The weekend before O-Day, Saturday 19 Feburary at 4PM.

- [TEC] Moves To: Hold a OGM on Saturday the 19th of Feb at 4PM.
  - [MPT] seconds.
    - Unanimous.  

- ACTION [BLU] To: Send an email anouncing this.
- ACTION [MPT] To: Find and book a room if necessary.

## Start of semester preparation
- TO DO LIST:
  - Book stall.
    - Done. 
  - Pay for stall.
    - About to be done on Monday. 
  - Gather gazebos and other equipment.
    - [MPT] has a gazebo we can use for the day. 
  - Ensure equipment is tagged.
  - Test wifi/network setup.
  - Clean clubroom <2022-02-19 Fri>.
    - Will have a busybee. 
  - Directions to Cameron Hall.
  - Ensure 2022 sign-ups can happen easily (uccpass).
  - Door meeting
    - Will have one. 

- See https://tec.ucc.asn.au/UCC%20Stuff/Documents/2022/O-Day.html for a "live TODO list"

- [MPT] Moves To: Budget $100 for O-Day materials.
  - [TEC] seconds.
    - Unanimous.

- Have a Semester 1 event planner.
  - Will talk more about it next meeting. 

- Should ask professors to do our UCC Talk in lecture 1.
- ACTION [BLU] To: Email the unit co-ordinators asking if they can advertise UCC in their first lecture.

# General Business
- Sponsorship draft.
  - Has been sent out to the people wanting it and [MPT] hasn't had a response back.

- [TEC] has incident reports from [LIZ] and [ALI] about the clubroom incident.
  - [TEC] has compiled them and put the documents into private committee docs. 

- The Secretary keys still haven't been found.
  - [MPT] is still looking for them.
  - If they haven't been found before the AGM, we will replace the keys and door lock.

- [EGG] leaves 11.21.

# End Time
- 11.26