# UCC Committee Meeting Minutes 2021-09-29 - Last committee minutes uploaded to the website. ## Attendance - [TEC] Timothy Chapman, President - [MPT] James Arcus, Vice President - [BLU] Grace Fowler, Secretary - [EGG] Alex Barker, Fresher Representative - [OKC] Benjamin Wright, Ordinary Committee Member - [LIZ] Elizabeth Thatcher - Daniel Ledovsky - Gary O'Donovan ## Apologies - [LMH] Liam Hammond, Treasurer - [HET] Nicholas Clements, Ordinary Committee Member - [APA] Alistair Parkinson, Ordinary Committee Member ## Absent ## Start Time - 13.27 # Committee Reports ## President's Report ## Vice President's Report - I did account locking, finally! - Prompted a few more people to properly rejoin for 2021. - Need to document what I did. - Have discovered various workflow improvements for portal. - Aiming to implement some of them in free time before 2022. - Did various other things, have placed them into the rest of the agenda. ## Secretary's Report - Nothing of note has happened. ## Treasurer's Report ## Fresher Rep's Report - Laid in bed all week due to a cold :( ## OCM Reports # Machine Technical Report ## Servers ## Network ## Desktops ## Miscellaneous # Action Items From Previous Meeting ## [TEC] - Talk to Guild about server solutions. - Progressing (Ongoing). - Still nothing from Kevin and Lauren. - Ongoing. - Poke James to poke people for action items. - Poking attempted, results unsatisfactory. Will repeat. - Ongoing. - Make a big discord post with all of the updates. - Ongoing. ## [MPT] - Send [APA] prior work on sponsorship. - Not done. - Find the secretary keys for [BLU] - Not done. - Look into server cooling Australian company quotes. - Ongoing. - Give [BLU] the annual meeting minutes (Before the next GM) - Ongoing. - Send an email changing the next bust bee from the 2nd to the 9th of October. - Done. ## [APA] - Write up what the sponsorship pamphlet would look like. - Ongoing. ## [HET] - Talk to his father who works for Sales Force, about what they're willing to do. - Ongoing. ## [EGG] - Check which headphones are working - Ongoing. ## [BLU] - Email door about enforcing the clubroom rules. - Ongoing. - Email tech list about tec talks. - Ongoing. ## [OKC] - Order it at 10am. - Ongoing. ## [LMH] - Look into where we can get a vertical banner. - Ongoing. # New equipment - [MPT]: Recommends we take up the server offer put forward by Michael. - Listed at https://discord.com/channels/264401248676085760/264411219627212801/883522346558820402 - I have checked through the parts list and can recommend it. - At a very good rate. - Discussion will be continued in General Business (o7). # Drinks and Snacks # External Entities ## Mail - Not checked. ## Guild/SOC - SOC meeting last week. - Minutes are out. - Guild are proposing new SOC regulations (to be passed by council). - Some major and minor concerns with them as circulated. - Need to reach out and discuss with Elanor and/or Tony. - Permission required for non-student memberships(!) - What would they require to give that permission? - Requirement for separate insurance for Inc. Associations. - Is this truly necessary, and if so what support are they providing affected clubs? ### Tenancy - Test and tag was done yesterday. - Need to confirm how many things were tagged. - Have moved October busy bee back one week because of Relay for Life - [MPT] sent email to door. - Upcoming room inspection and meeting next week Thursday. - Need to make sure room is presentable. - Who on committee wants to go? ## Other Affairs # Events ## Tech Talks ## Cameron Hall-o-Ween - The budget is done. - https://docs.google.com/spreadsheets/d/1OaldDPbjdWxbqJmuz38QoWBY0sAa3Mmq/edit?usp=sharing&ouid=118154881623417595665&rtpof=true&sd=true - [BLU] Moves To: Approve the Cameron Hall-o-Ween Budget. - [TEC] seconds. - Unanimous. ## Relay For Life - Is this weekend. - Should advertise that. ## Camp - Nothing new has happened. - Still need to send announcements via all channels. - And explain ticket sales to all door members. - Meeting this Friday. ## Tech Clubs Quiz Night - Need to ratify proposed date and agree to split of booking cost. - Full budget not yet prepared, but need paid booking to proceed. - That is, of course, unless we *don't* want to do it. - Date changed to 16 November due to Leisure end of semester party on Friday. - [TEC] Moves To: Approve the new date and splitting the Tav hiring cost. - [MPT] seconds. - Unanimous. # General Business - Discussion of server purchase: - We have already been considering purchasing a new machine. - Consensus that machine seems to meet our goals and represents very good value. - [MPT]: We can't go wrong with more, good value-for-money storage. - We should take the lot. - Next steps: to reach out to Michael and arrange payment and invoice. - [TEC] Moves To: Budget $1650 to buy the EPYC server parts as described in New Equipment. - [MPT] seconds. - Unanimous. - Need to follow up with [NTU] and Michael. - Committee deferred discussion of a confidential matter until a later date (but no later than next Wednesday). # End Time - 13.55