# UCC Committee Meeting Minutes 2021-08-25 - Last committee minutes uploaded to the website. ## Attendance - [TEC] Timothy Chapman, President - [MPT] James Arcus, Vice President - [BLU] Grace Fowler, Secretary - [LMH] Liam Hammond, Treasurer - [EGG] Alex Barker, Fresher Representative - [OKC] Benjamin Wright, Ordinary Committee Member - [LIZ] Elizabeth Thatcher - Daniel Ledovsky ## Apologies - [APA] Alistair Parkinson, Ordinary Committee Member - [HET] Nicholas Clements, Ordinary Committee Member ## Absent ## Start Time - 13.18 ## President's Report - Wheel: things are happening again with UWA :sigh: more on that later. - More on that from [MPT]. - There was a tenancy meeting, it was exceptionally uneventful. - There is a SOC meeting tonight, someone else will need to attend that. - A somewhat regular meeting between tech clubs is being planned, I like the sound of that. - CFC are planning a fortnightly (daytime, FYI @projectnight people) "chill coding session". I think this would be better the more tech clubs promote/are involved with it (also good for booking time) so I'm asking how they feel about other clubs piling on. ## Vice President's Report - Properly getting started with the push to get ourselves more independent from Uni IT restrictions. - More to come in the Network section - Have been plodding along with other tasks. - Rearranged my tech talk to later on because I was busy. - Still need to contact Ben properly about Unity. - What're his contact details? Have not seen him around recently. - No news from subcommittee. - Will be available to go to SOC tonight. - Met with IET networking event representative. ## Secretary's Report - Went to the busy bee and basically did nothing. - Heard and watched some of the entertaining minecraft speedrun. - Went to Chelsea's and waited nearly an hour for [EGG] to come. We then ended up on a weird bus, where it took a detour. ## Treasurer's Report - Current Balances: - Old Term Deposit Account: $44,818.86 (same) - General Westpac Account: $1,768.39 (prev $1,728.39) - Westpac Card Account: $61.03 (prev $61.37) - Guild Account: $5,186.12 - Existed in UCC a bunch. - Refilled coke machine again. We now have wintermelon tea! ## Fresher Rep's Report - Added the UCC discord to the new UWA discord hub. - "Participated" in the busy bee, there was a lot of people. - Played a bunch of local multiplayer games with the new controller + my own. Perhaps buy another one? - Lost to [BRD] and Lara in a (not so epic) duel during the minecraft speedrun tournament. ## OCM Reports # Machine Technical Report ## Servers ## Network - We are seeking to get more independence from UWA firewalling/UniIT - There have been increasing restrictions on our activities (see: Cloudflare project last year) - [MPT] is consulting with wheel on an email to the UWA Chief Information Officer - Will request to hold meeting between us and some members of UniIT on ways we can possibly move to a more "carriage service"-type arrangement - Might be valuable to get Guild on this conversation ## Desktops - Christmas's screen has been going black in the middle of using it. - Screen or Graphics card? - Was only happening with Rain World. ## Miscellaneous # Action Items From Previous Meeting ## [TEC] - Talk to Guild about server solutions. - Progressing (Ongoing). - Poke James to poke people for action items. - Poking attempted, results unsatisfactory. Will repeat. - Ongoing. ## [MPT] - Send [APA] prior work on sponsorship. - Not done. - Find the secretary keys for [BLU]. - Not done. - Look into server cooling Australian company quotes. - Ongoing. - Give [BLU] the annual meeting minutes (Before the next GM). - Ongoing. - Write up a report on history of machine room issues and risk analysis of alternative plans ahead of the Compliance Discussion with Guild. - Done. ## [APA] - Write up what the sponsorship pamphlet would look like. - Ongoing. ## [HET] - Send [MPT] info about Australian server cooling companies. - Done. - Talk to his father who works for Sales Force, about what they're willing to do. - Ongoing. ## [EGG] - Make and print out a poster on A3, saying we have a controller and VR. - Ongoing. - Look at what we have for engraving (For the controller) - Done. - Advertise Bloom's event on our Facebook page and Discord. - Done. - Print new discord invites. - Ongoing. ## [BLU] - Send a reminder to door@. - Done. - Advertise the Cam Hall Quiz Night. - Ongoing. - Email door about enforcing the clubroom rules. - Ongoing. ## [OKC] - Look into hiring professional cleaners for the couches. - Ongoing. ## [LMH] - Look into where we can get a vertical banner. - Ongoing. - Make a PayID with Westpac. - Done by [MPT]. # New equipment - Talked more with [FVP] about a replacement? - Havn't talked to him. # Drinks and Snacks - The drink machine has been refilled. # External Entities ## Mail - [BLU] hasn't checked the mail. ## Guild, SOC - Busy Bee! - Too many door members? Lots just sat there with nothing to do. - Guild busy bee happened. - Should come up with a plan of how to use peoples effort. - Tenancy Meeting - Took 12 minutes and basically nothing happened. - enerics notes about what we're already doing. - SOC Meeting (tonight; 2021-08-18) - $5000 in Guild account - Should think of useful ways to spend it. - Replacing graphics cards. ## Meeting with Guild Staff - Met with Tony, Kelvin, Lauren, and Chloe about UCC's server room - Positive discussion, guild seems happy to try to help us improve the server room. - Guild are just concerned about any risk of UWA complaining about the current state, want to resolve that first. - [TEC] and [MPT] will be having a follow-up meeting on this with Kelvin and Lauren this Thusrday, more on that then. ## ICON group chat - Has been an informal group for ages. - Somehow got involved with Quiz night this year, and that's been a pain. - There's been a conversation about what went wrong / how the group should proceed. - The general thought seems to be that if ICON does anything actually impactful (i.e. committee-like) with clubs it should be goverened by some rules. - More to come... ## Other affairs # Events ## Minecraft Speedrun - Decent turnout at first (~10 people and some couldn't make it) - people got bored after a few hours and gave up/left. - Should run events that take less skill so its more open and people dont get bored. ## IET Networking - Took a while to chat. - They run a fullblown networking night wih catering. - Groundtable discoussion. - Hangout with industry people. - Fairly large, has a few other clubs involved. - If we're apart of it, we would need to pay. - If nothing else we should promote it. - Not sure what we would bring to the table except money and some contacts. - Would it be worth it? ## BHP Hackday - Has someone told them our answer? - Someone's messaged them. - Followup on asking emkay if BHP would like to do a Q&A. - Action item? ## VR Event 2 - Monday week 6 4pm? - May be too short notice. - After is mid-sem break which we were going to try avoid this time to see turnout of midsem vs in sem. - Paid $5 pizzas ordered? - Will be the same as last time. - Should get more people. ## Cam Hall Quiz Night - The questions are coming along nicely. - Unigames and UniSFA have recieved their prizes and done prize photo hype. - We should do that. ## Tech Club Quiz Night - Need to talk to tav about pricing and availability. - James has set a deadline for that before friday. - Meeting next friday. ## Redacted - Need to push to make the advertising. ## Tech Talks - [MPT] did Linux Desktop. - Had a low attendance, but gained interest from those there and a couple who couldn't make it. - Considering running it again, probably after mid-semester break. - Ben to do Unity next monday (week 5). - [MPT] will do Git in week 6. - We should send out a call for more tech talks. - Should tell the lectures about out talks inadvance, Linux. # General Business ## Door Applications - Door Application: Daniel Ledovsky. - [TEC] motions for: Daniel Ledovsky to become a door member. - [EGG] seconds. - Unanimous. - Should publish clearer guidelines of what people should write. ## Digital Receipt Database - Create a digital receipt database - Currently hard to look through the treasurer draws or photos from 10 peoples phones when needed - [MPT] has a document feed scanner that might be helpful for this that can be borrowed. ## Controller - [BLU] motions to: Budget $85 to buy another controller. - [LMH] seconds. - Unanimous. - [MPT] leaves at 13.52. ## CFC - CFC are planning to do chill coding sessions. - [TEC] Asked if more clubs could be involved. - They replied that they'll talk about it in their next meeting. - [LMH] leaves at 13.55. ## Couches - $220 - Do this week? - We will need to bring them downstairs, so the cleaners can do it in the courtyard. - During busybee bring the couches down. - Professional cleaning or ourselves? - With professional, we know it's professional. - Discord vote. - Ideas for what we're doing this semester. - Should do something with the 3D printer. - Can we make a poster saying we have a 3D printer and give it to Guild to put up? ## Meeting Ended - 13.59