UCC Committee Meeting Minutes 2020-08-31 ======================================== Attendance ========== ## Attending - \[MPT\] - \[MLG\] - \[HET\] - \[BRD\] - \[MVP\] - \[PQZ\] - \[TEC\] - \[AAA\] - \[TEC\] ### Other Attending - \[TPG\] *Meeting opened at 20:15* -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-08-24 - \[MPT\] Saw the minutes - Minutes confirmed Committee Reports ================= ## President's Report - Today was a rollercoaster ride with realizing ACNC obligations - We were worried - Have submitted the ACNC (Australian Charities) - Need a handover document so future committees can keep track of what they need to do - And be prompted to do it - It is unlikely that we wll be penalised as we have been acting in good faith - There is the potential to incur penalties - Best to make sure we meet requirements ### Spring Busy Bees - Sent a few emails about clean ups - Facebook event now exists for this weekend - *First busy bee for Semester 2: Sat, Sep 5 10:00-17:00* - All are welcome and appreciated - EMP with Guild has been approved ### Other Things - Other than that... - Last Camp meeting: Wednesday - More tasks got done - Closer to having the event approved - All camp roles are assigned to people on the subcommittee - IF other committee are planning to come to camp there are plenty of other roles - Trying to get back into the clubroom more - Will put up a facebook event to attend the clubroom on Friday - Will try to run more events from next week onwards ## Vice President's Report - Wow it's week six...it does not feel like it - On a more UCC-related note: - At the wheel meeting on Saturday 2020-08-29 - Lots of tasks that need to be done - These don't require too much knowledge of UCC's systems - Could produce some sort of newsletter-type publication - Something along the lines of: here's a bunch of tech-projects at UCC - Big issue is: everything that goes on technically at UCC - Ends up being internal wheel-will-sort-it-out kind of thing - Need to open up a lot of these projects to our members - No idea how sUCCessful such a newsletter would be ## Secretary's Report - Called ACNC about requirements - Started our AIS Statement (Due Aug 30) - Sent Report to Committee@ - We submitted a grant for EZONE rebranding 2020-08-30 - Hopefully we can refresh our O-Day stall branding - Wants video/image to ASCII on a terminal at a stall - So people walking past see themselves in code and stop to have a look - Submitted EMP for some casual hangs Sep 11 / Sep 25 ## Treasurer's Report - Sent over financial details for ACNC 2019 - Subcommittee meeting for CH Quiz Night tomorrow - We still have money - Have not updated anything - *Deep* in assignment land - Very busy... - As of next Monday: will be done with the *Intensive Unit* ## Fresher Rep's Report - Non-mittee are showing up to UCC now that we're sort of open again - Nice to see people using the desktops - Wondering about how many desktops we could dual boot - Created a Discussion on Desktops: see Desktops - Side effect of this: have lost train of thought - That's my report ## OCM Reports ### \[MVP\] - I've ...been doing Camp related things? - Did pop into the University for an Hour - For an event for a different club - The University still exists - Can confirm it - That's about it ### \[AAA\] - Hello - UCC related: nothing to really report this week - Been mostly doing uni work - It's been AMPING UP - That's my report ### \[HET\] - Been doing Uni stuff - Has another three assignments to complete ---------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - \[MPT\]: can't remember anything relevant for servers ## Network - \[TPG\]: has isolated the ipv6 related problem - Will send an email to UniIT about it - \[MPT\]: to have a quick chat with Geoff/Paul from UniIT this week - Missed today as was busy with ACNC - Take it they were happy with the http and DNS stuff but...it didn't seem to go any further? ## Desktops - *Graphics card fault on Corydoras* - Probably need to reshuffle some of the gear we have - Computers sitting behind the desks that aren't being used that do have graphics cards in them that aren't being used - Should maybe bring our best equipment to the forefront ### **Discussion on Desktop Accessibility** - \[BRD\]: wondering if people visiting the room want to use Windows - Restricted number of Windows Desktops available currently - May need to add stickers showing which OS is on which Desktop - \[BRD\] Action item: Put stickers on Desktops with the same operating system so new members attending - \[BRD\] Action item: Make Spec Spreadsheet of each Desktop - \[MLG\]: We can get this printed at Uni Print - \[TPG\]: We have a web service that should be doing that but it has some splice issues at the moment ### UCC Branding/Accessibility Discussion Begins** - We want to improve branding - To make a budget for UniPrint items like stickers and Desktop specs - Aim to increase accessibility of clubroom to especially new members ## Misc. - \[TPG\]: I like the dual monitor set up, thinks it's very nice - Could use the spare monitors to also set up dual monitors on the east end also ### Square Payments - Square phone is broken and keeps looping when rebooting - Current broken phone is a late 2018 Nokia 3.1 (See 2020-09-09 Minutes was in the agenda for the next meeting) - Will probably need to buy a new phone for Square payments - \[MVP\]: Most certainly a second hand phone that we can get that will be available - \[MPT\]: thinks we should do a bit more research before we budget for that - For for the moment : committee can set up square reader on their phone as they have access to the account with the adapter - For \[Door\]: If Square isn't working, ask for cash payments or help member pay through memberdb with square and ensure username is set up - Alternative: Members can bank transfer and email committee-only@ after ---------------------------------------------------------------------- New equipment ============= - Comfy blue chair from Shenton House thanks to \[MPT\] - Compressor fan is on the way from \[BOB\] MOTION by \[MPT\] to reimburse \[LCY\] for the purchase of two lots of paper towels needed to clean the clubroom - **Total reimbursement: $4.50** - MLG Seconds - Motion Passes unanimously 8-0-0 Drinks and Snacks ================= - Budget: $150 per week for the snack machine - \[MPT\] to get receipt to report on that... - Will do another shopping run this week - $45.20 on items for the snack machine from the UCC Club Card - Still have some spare spots, do we have anything else we want to put in it - Idea to have a graphic of the vending machine to tie in with dispense... - Would be nice to get it looking full ### Coke Machine - More work is being done on our coke machine - Evaporator fans are also on the way out - May be okay for a while - $300 budget should cover some other things that may need to be done with the machine -------------------------------------------------------------------------------- External Entities ================= ## Mail - \[MPT\]: Checked - Checked twice! ## Westpac Letters - Received **four letters** all from Westpac - One was about Grace taking admins off the account - Two from July and August 2020 which are Term Deposit statements - These mature at the start of 2021 ### External Mail not to us - Had mail to Mark Robert Anderson - Received written permission to open it - There's was card in it with Chris Forbes on it (Former president) - Dated 2020-07-03 - Card being sent to his address - Urgent need to contact Westpac - \[PQZ\]: Had emailed Westpac several times in April regarding who is admin / named on accounts ... ### Westpac Meeting - Westpac is still closed at UWA - \[MPT\] and \[MLG\] to meet with Westpac as currently they are still showing as the only admins on UCC accounts - Even though committee handover happened at Westpac in April this year... - For some reason it is ...*still* not processed - \[TEC\] and \[PQZ\] are added but just as approvers and not admin - Action for Pres/Tres to meet with Westpac ASAP ## Guild/SOC - Tenancy meeting moved to Thursday - \[TEC\]: Shook. - \[MPT\]: Presumes it's 15:30 and can't make it. - \[PQZ\]: Will attend. - \[MPT\]: Spring Busy Bee dates sent to door@ - Facebook event made for these also - RSVP: https://www.facebook.com/events/386708645646993 - All help with inspections apreciated - \[MPT\]: Action to transcribe the notes from last tenancy consultation ### Appeals - No word on appeals ## Other Affairs - Aforementioned ACNC stuff - Contacted them and we are unlikely to incur a penalty for not updating details of new committee - Were advised today all committee details - Next urgent action: Incorporated Association - \[MPT\] muses about how interesting Western Power is Events ====== ## Tech Talks - Likely to be on Tuesday next week - First one to happen next Tuesday - *How to Unversity Computer Club From Your Couch* - How to remote access to UCC from your home - Online - Next talks: in person and streamed online ### UCCatch Up - A thing is going to happen - Would like to do a catch up this Friday - Because why not - Have requested a booking in the loft for September 11 and September 25 - Alllll Semester Fridayyyyys \[UCC\] - The one for this week (Sep 4) to just be a small movie night in UCC - Likely to happen between 4pm - 7pm ## Camp Subcommittee Reports ### \[MVP\] - Have been doing a lot of camp-things - Preliminary budget for the camp - Would like someone to check over math - Had been asked to stop doing university-level math at one point...so is waiting for others to check off - Need to fill a bunch of camp-related roles - Re: main camp things, Leigh from Guild Events has been bothered and will get us a real camp meeting eventually - EMP has had an initial review and has been updated based on feedback - We are closer to getting our meetings - Have settled on a poster design mostly - Will link the google document for the Camp Role roster to committee - Haven't yet had a chance to chat to door members on who would like to also attend - Can't "advertise" the event yet until EMP/Event meeting is approved ### \[MPT\] - Next meeting Wednesday, not much else to report til then ### \[PQZ\] - First aid is expensiiive - $140 pp...through SLSWA - UWA aren't running any First Aid on campus this Sem - Or don't seem to be... - $50ish more expensive than Uni prices... **Other committee members keen to attend:** - \[HET\] - \[BRD\] - \[AAA\]: Has First Aid, but may have to work on those dates in Nov ## Quiz Nights ### CH Quizmittee - Nothing has really happened - $110 to be sent to UniSFA for quiz costs - Still updates to follow on the $50 prize item we would like to have -------------------------------------------------------------------------------- Action Items from 2020-08-24 ============================ ## \[Door\] **Done:** - Sent an email about upcoming Saturday busybees and checklist ## \[Committee\] **Done:** - Ezone grant **Ongoing:** - Event hustle for UCC ### \[MPT\] **Done:** - Info statements **Ongoing:** - Follow up with Guild about Tenancy and appeal ### \[TEC\] **Ongoing:** - Help \[MPT\] ### \[PQZ\] **Done:** - Make FB event for big busy bee and do emp (Sat Sep 5) - Send door email about busy bee (?) - Do committee work in person at UCC this week ### \[MLG\] **Done:** - To do Charity ACAN statement - And help with info statements ### \[MVP\] **Done:** - Continue being all over camp ### \[BRD\] **Ongoing:** - Hustle to help make UCC catch up /wb event General Business ================ ### \[TPG\]: Major trouble is not here ### Account Renewals - *This will require manual coding* - Some manual tweaking going on at the moment - Emails to be *sent* - \[PQZ\] wants to write a script - \[PQZ\] doesn't know how to code - It might happen - \[MPT\] to help ### UCC-Branding - UCC-standard font: - *Source Sans Pro* - *Source Serif Pro* - What do members want to see ### Panto Halloween Event - Panto are having a Halloween event that they're organised - Willing to give out discounted tickets to it so that people can go - Said they would share to our Facebook page tomorrow *Meeting closed 21:46* Current Action Items ==================== ## \[Committee\] - Bring ideas to next week for how to make the clubroom more accessible - Update item from *panic* to *hey this is what the club do* - \[BRD\] wants to make it this Friday to UCCatch Up, woo! - \[HET\] Mayhaps - Think about starting that handover doc - Do the Inc Association Things ## \[Door\] - Let us know if you'll be coming to Saturday's spring busy bee ### \[MPT\] and \[MLG\] - Go to westpac to do things - Sort reimbursement to \[LCY\] ### \[MPT\] - Manual email tweaking - Transcribe the notes from last tenancy consultation ### \[TEC\] - Get this Newsletter started ### \[PQZ\] - Attend Tenancy meeting - Attempt a super basic script for account locking ### \[BRD\] - Stickers - Friday event ### \[MVP\] - Send google doc through to committee re: Camp items - Poke people to review Camp budget ### \[AAA\] - Relay teams? ### \[HET\] - Come to clubroom! : ) -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 22:45 on 2020-08-31*