### Attendance #### Attending \[MPT\] \[MLG\] \[HET\] \[AAA\] \[MVP\] \[PQZ\] #### Late \[TEC\] \[BRD\] #### Other Attending \[NTU\] *Meeting opened at 19:30* UCC Committee Meeting Minutes 2020-04-16 ======================================== -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-04-09 Yes Committee Reports ================= ## President's Report - Went to the second charity vigil meeting - Need to work out a few details with clubs - Will discuss more in events - Guild have confirmed that filing for event grants a good idea - Will also look good for club activity reports - Put through \[PQZ\] reimbursement - Going to UCC tomorrow to - Install 4G box - Install fans bought by \[333\] - Action: reimburse \[333\] for fans - Will do some filing - Been doing some programming in own time ## Vice President's Report - Is eating dessert - *Report was deferred* - *Appears at 19:39* - Has four assignments due really soon - A bit behind in everything ## Secretary's Report - Tech Talks for first Tues of month - We have May locked in for a talk on DNS by \[333\] - Account locking to do - discussed later ## Treasurer's Report - We are owed some money from PCS - Will follow up this week ## Fresher Rep's Report - Not here yet, still is \[BRD\]'s birthday - *\[BRD\] appears later* ## OCM Reports ### MLG - Sorry for missing the meeting last week - Meeting from home still sucks - Missing being able to go to uni ### AAA - Not sleepin good - Sorry for missing the meeting last week #### HET - Hey ### Other Attendees #### Nick - Asked about 4G installation / software - \[MPT\] to follow up -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Linux machines now running folding at home - Our CPU/GPU cycles are contributing to fighting COVID-19 now - Action: to advertise this cool fact online! - Also can get people to get involved (contribute their own computer) - We don't have remote admin over our Windows PCs in UCC - Action: \[MPT\] to check mail & investigate setting up PCs ## Network - Wheel meeting this week ## Desktops - Sitting ## Misc. -------------------------------------------------------------------------------- New equipment ============= - 10 fans are now available to be installed - Will get 6 from of the 10 from [333] - Will need to reimburse [333] for the 6 - Fans to be used for the HP 360P servers -------------------------------------------------------------------------------- External Entities ================= ## Mail - \[MPT\] to check tomorrow ## Guild/SOC - Nothing new since last week - We should continue filing EMPs for events ## Other Affairs - Action: \[MPT\] to contact APNIC to update the official contacts Events ====== ## Tech Talks - [333] presenting "Dive into DNS: Basics, Buying, and Bind9" on May 5 at 18:30 - Have two other volunteers so far, sent email to ucc-announce calling for more this week - Also looking for short (10 minute tops) Tech Talks for Charity Unvigil - Would be good to have a mix of both at charity vigil (both planned and volunteer) ## Charity unVigil - Subcomittee reps confirm minutes - Dates locked in for 13th-16th of May 2020 - Shortlist of charities is now an ordered list - Still need to choose charities ### Attending Clubs - PCS now attending too! - Now have four clubs for the charity unvigil ### Charities for donations - \[MPT\] reviewed charities - Domestic violence related charity likely recipient - Other clubs are leaning towards that - How much a charity spends on admin important for committee's choice - ACNC breakdown includes staff wages although does not show how much of that is admin - Handover notes from subcommittee meeting for charity vigil suggest to keep looking at charities before choosing - Action: \[MPT\] to discuss with subcommittee ### Event Structure and Ideas #### The Thursday - UCC will have *a Thursday* - That could be a good day for a serious talk - Could advertise it as a taster for what we'll have on Saturday - Thursday 'Preview' of our Saturday... **UCC Talks Ideas** - Two types: lightning talks and... potentially nominated talks - How to structure talks: if we have nominated talks, use opt in system - Pick speakers from a pool of volunteers and ask them to speak on a topic (<5 mins) - Need to develop this idea more #### The Saturday - Saturday joint day - *Recalls HYPE event with battle zombie shooter survivor game* - Conversation is lost in HYPE - Plan to have lightning talks and games - need to develop **Games** - UCC has a couple of minecraft servers - Could set up a new server for the event - Using ...emerald.ucc.ace - Turn on creative mode for a few hours for the game - Donation ideas for Minecraft stream - \[MVG\] idea to grant infinite tnt - *people will pay for chaos* - Whitelist in creative mode - Fairly easy to set up - Wolf ET as a LAN? **LAN city** - Need to come up with LAN ideas - BZ Flag ? - SPC secret LAN - Could always play DOTA - Team squad could do moba and stream to discord - *Where to find squad* - \[HET\] use SCP - this has a creative commons licence - You can then donate to get a blessing (check site) - Admin terminal then can grant some thing of which you desire - *Worst case scenario: set up a TF2 server* ### Event Donations - Donations for Charity - How are we going to do donations - still an ongoing discussion - No built in function for twitch ## UCC Social - Haven't bought games - Been going okay, nice to socialise during quarantine ## Other Events - Focusing on uncharity vigil and tech talks for now - Some talk about sponsorship below - Most guild grants deferred to Semester 2 (special guild grants different) Other Items =========== **Account locking** - \[MVP\] idea to stream account locking - Could have this run on the Thursday of charity unvigil - Visual stream of account locking to encourage 2020 membership *At 20:08 a wild \[BRD\] appears* **Sponsorship** - A bit difficult at the moment - Idea to contact companies we are in contact with regularly - Action committee: investigate sponsorship **Budget for charity vigil** - Budget for charity vigil $100 per club for buying prizes - Might drop this amount to $50 - Action: \[MPT\] to discuss amount for prizes with charity subcommittee -------------------------------------------------------------------------------- Action Items from 2020-04-09 ============================ #### All committee: - Check out charities for Charity Unvigil Event - *Charity unvigil subcomittee has narrowed down the list - *Likely to pick a charity for domestic violence* - Online Donation System for Charity Unvigil Event - *Deferred to next week / ongoing* - Wish \[BRD\] and \[TEC\] a very happy quarantine birthday - *Done* #### \[MPT\]: - Upload Tech Talk 1 recording to Facebook - *Done - was recorded by BBB* - Fetch mousepad - *Will be going into UCC tomorrow* - Contact guild about tenancy (fixed term agreement) / insurance for clubroom items - *Will send email* - Send EOI email for Tech Talk 2/3 - *Done* #### \[PQZ\]: - Grab secretary docs from [MPT] if required - *Action MPT to send any relevant/needed docs by email* - Help draft email to guild about expired tenancy / insurance of clubroom items - *Sort of just waiting* - Keep an eye out for the \$21 4G moneys to reimburse to \[MPT\] - *Ongoing* #### \[MLG\]: - Grab any treasured treasurer documents from \[MPT\] if needed - *Action: MPT to send* -------------------------------------------------------------------------------- General Business ================ - Let the record state: *"We're all terrible."* - \[MPT\] ### Joining UCC - \[TEC\] helped out someone sign up online - \[MPT\] calls for ideas - Check form of ID when account creation / when people want to change password - Quarantine sign up page on wiki ### More game ideas - \[MVP\] Suggests Paladins - Free to play game - *It's a thing* - It has a somewhat player base - Could play at charity vigil - *commitee imagines the sponsorship gains for playing* - \[MPT\]: *feels bad for high res studios because they made tribes* - \[MVP\]: *it's not their fault overwatch was just better* - Battleborn is rip - *Overwatch is godlike* ### Thoughts on TRIBES - \[MPT\]: We could set up a tribes server and play tribes - Tribes is apparently one of the best games - Tribes ascent is about sliding really really fast - \[TEC\]: You slide *UPWARDS*? - *Tribes continues to dominate committee discussion* - \[MPT\]: It's a game about sliding around and occasionally shooting at people Current Action Items ============ ### All committee - Help look into charity details - Look into how we can get memebrships ### [MPT] - Ask everyone how they do not know Space Ball 3D - Send treasurer docs to MLG / secretary things to PQZ by email if needed - Also add useful links to Tech Talk 1 video so people can find the software - Install fans / get things from UCC - Check mail at guild - Continue reporting back about charity subcommittee - Also discuss drop from $100 to $50 budget for prizes - To contact APNIC to update contact details ### [TEC] - *Is doing assignments* ### [PQZ] - Quarantine sign up page on wiki - ID Checks for new sign ups - Also help with communication on account locking - Follow up with guild about tenancy - To advertise UCC / Covid19 efforts / Tech Talks / Charity Vigil on socials ### [BRD] - To get all of committee in the minecraft server ### [MVP] - Sponsorship ideas? *Meeting closed at 20:30 exactly* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:27 on 2020-04-16*