UCC Committee Meeting Minutes 2020-04-09 ======================================== ## Attendance ### Attending - \[HET\] - \[MPT\] - \[MLG\] - \[PQZ\] ### Apologies - \[BRD\] ### Absent - \[MVT\] - \[AAA\] #### Non-committee - \[BOB\] Meeting opened 19:33 -------------------------------------------------------------------------------- ## Confirmation of minutes from 2020-04-02 Confirmed by \[MPT\] Committee Reports ================= ## President's Report - Did Tech Talk 1! - Has been recorded, will be uploaded soon - Bought a Telstra sim card for the 4G Access Point - For the backup internet plan - Not a replacement connection for the club - But if a config change breaks the network - Can remote in via that connection so we can still have access - Discussions re: Cloudflare / UWA DNS network changes are ongoing - Attended preliminary subcommitte meeting for charity unvigil - Will talk about in Events - Grabbed all of UCC's critical documents from the clubroom - Will arrange for those to be distributed - Stuff for secretary / treasurer ## Vice President's Report - Tech Talk page could be set up to help match - Has many concerns about the online exam set up for this semester - Is actually having a birthday but felt it was his duty to attend ## Secretary's Report - Bit of a weird week (month? decade?) - A bit behind this week ## Treasurer's Report - From all Term Deposits collectively get $1000 in interest per year - Usually 1/3 of that interest goes back into the Term Deposits - Facebook Advertising / more advertising for Tech Talks ## Fresher Rep's Report - Happy birthday to birb also ## OCM Reports \[HET\] - Went to the subcommittee meeting \[AAA\] ?? \[MVP\] ?? -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Wheel is continuing to save the club - Preparing for UWA's upcoming network changes - "It's getting handled" - \[MPT\] ## Network - 4G backup is waiting for installments ## Desktops - Lonely ## Misc. - MPT heard the fans screaming from afar. -------------------------------------------------------------------------------- New equipment ============= - All of the replacement server fans have arrived to \[333\] - 4G sim was under budget ($21) - \[MPT\] to forward receipt to committee Drinks and Snacks ================= - Coke carton receipt to reimburse \[PQZ\] - Say goodbye to drinks and snacks on the agenda -------------------------------------------------------------------------------- External Entities ================= ## Mail - We aren't expecting anything urgent - Might not check for a while... - If anyone is on campus... - Not really the right time to send people to campus given pandemic ## Guild/SOC - Semester 1 Grants not going through (pushed through to Semester 2) - Special Grants are going through - If we can think of a project that will make the club materially better - **Some ideas for special grants:** - Dedicated GPU style server / run at home / one of the other distributed computing networks - Could make our UCC VPN better? - Could use GPUs to help research on Covid? *[TEC] leaves at 19:55* ## Other Affairs ### Westpac - Signatories for UCC Accounts - Executive members went in person to the Claremont Westpac Branch on Friday 2020-04-03 to be added as signatories and administrators to UCC's Westpac accounts. - Meeting was arranged at Westpac due to the temporary closure of the UWA branch due to Covid-19 - Usually AGM minutes are ok for UWA Westpac - UCC was advised that Westpac Claremont will require minutes approving who is to be added as signatories #### Motion by \[MPT\]: All executive committee members to be added to the UCC Westpac accounts as administrators and signatories, removing any previous executives from the accounts who are no longer serving as a UCC executive. **Executive Members:** - James Arcus (UCC President) - Timothoy Chapman (UCC Vice President) - Alexie Wallace (UCC Secretary) - Grace Rosario (UCC Treasurer) Motion Seconded by \[MLG\] Motion Passed Unanimously *4-0* Events ====== ## Tech Talks - Need volunteers for Tech Talk 2 and 3 - Would be nice to schedule monthly - 1st Tuesday of each month? - Might be hard in June because of exams ## Charity unVigil ### Attending Clubs - Will be with UniSFA and Unigames - PTS didn't respond ### Charities for donations - Have a think about what charities to advocate for - Shortlist of charities will be sent out soon ### Event Structure and Ideas - No date currently set - Idea is to hold the unVigil over several nights - Main event to be held on the Saturday (hoping to engage all clubs attending) - Leading up to the main event on the Saturday, each club will have a different event per night - UCC's 'Event Night' likely to be a Thursday - Main vigil will be on the Saturday afternoon/eve/night into Sunday morning - Need to decide on what UCC will be doing as the "one thing" for our event - Screencheat at one of the previous LANS worked well - Looking for more ideas - \[BOB\]: Idea for Lightning Talks / Tech Talks at the unVigil - Agreed could work really well - [MPT]: could be as a series of 'Lightning Talks' Through the night/main event - Short talks to break up games/overall structure ### Event Donations - Need to sort out an Online Donation system - Do we want to link to dispense? - Need to find a system that will work for all clubs involved - [HET]: people could purchase tokens (Gold Coins) - Discord bot? ## UCC Social - Quiplash for Easter Saturday! - Last week sort of happened but not on time - Join us for Jackbox games again this Saturday from 16:00 (2020-04-11) ## Other Events - Need to run some more advertised LANS - Need to advertise in advance - Increase engagement on socials - Will be good to have the Tech Talk uploaded -------------------------------------------------------------------------------- Action Items from 2020-04-02 ============================ #### All committee: **Ongoing:** - Review UCC regulations / joint committee regulations *Need to fix some typos* - Any updates/formatting to regulations *Will look at again later in the year* #### [MPT]: **Done:** *- Send/upload pics for SDR Talk* *- Choose platform for SDR Talk & update event link* *- Send Westpac an email before 2pm 2020-04-03* **Ongoing:** - CLOUDFLARE PRIORITY 1: prepare for impending doom - Help \[TEC\] start cataloging clubroom items #### \[TEC\]: **Done:** *- Do Westpac handover signover* #### \[MLG\]: **Done:** *- SAFEty issues to solve* *- 2k19 RIP mystery float money* *- At some point go into Claremont Westpac if required for signatory acc change* #### \[PQZ\]: **Done:** *- Westpac* *Also updated 2020 member page on site* **Ongoing:** - Volunteers for UCC Tech Talk 2/3 / Meet Wheel - Look at member portal / user database #### \[AAA\]: **Probably Ongoing:**? - Craft an email for ezone - Do things! #### \[MVP\]: **Probably ongoing?** - Find games for LAN/trial LAN - Make a task list for website / update wiki - Can delegate tasks to other committee members :) #### \[BRD\]: **Done?** - To fresher role, or not to fresher role, is that still a question or **Ongoing:** - *be saying hi in #welcome* -------------------------------------------------------------------------------- General Business ================ ### MOTION: #### **Jackbox Games** \[MPT\]: - $100 set aside for party room games for online events - Budget is to purchase the games during a sale before the event - Seconded: \[PQZ\] - Passed unanimously - *4-0* Current Action Items ==================== All committee: - Check out charities for Charity Unvigil Event - Online Donation System for Charity Unvigil Event - Discord ? - Dispense? - Wish \[BRD\] and \[TEC\] a very happy quarantine birthday #### \[MPT\]: - Upload Tech Talk 1 recording to Facebook - Also add useful links to help people enter the SDR realm - Fetch mousepad - Contact guild about tenancy (fixed term agreement) / insurance for clubroom items - and/or delegate to [PQZ] - Send EOI email for Tech Talk 2/3 #### \[PQZ\]: - Grab secretary docs from [MPT] if required - Help draft email to guild about expired tenancy / insurance of clubroom items - Keep an eye out for the $21 4G moneys to reimburse to \[MPT\] #### \[MLG\]: - Grab any treasured treasurer documents from \[MPT\] if needed *Meeting Closed at 20:23* -------------------------------------------------------------------------------- *Minutes uploaded by [PQZ] at 21:14 on 2020-04-09*