UCC Committee Meeting Minutes 2019-05-24 ======================================== Attendance: [FVP] [MLG] [MPT] [TEC] Apologies: [THA] [420] [JGM] [DBA] Meeting opened at 14:16 -------------------------------------------------------------------------------- ## Confirmation of minutes from OGM 2019-04-30 ## Confirmation of minutes from 2019-03-29 ## Confirmation of minutes from 2019-05-10 ## Confirmation of minutes from 2019-05-17 - [TEC] motions to confirm all the minutes - [FVP] Seconds - Passes unanimously Committee Reports ================= ## President's Report - Organised BBQ stalls for selling camp tickets, see below. - Been busy with assignments. - Not had time to work on uccportal, but will get something workable for account locking done in the next week or so ## Vice President's Report - Been busy with assignments - Resigned from PCS committee - Did most of action items - Have not done anything for study event yet ## Secretary's Report - Found out that the Treasurer does not know how to cook. - Delegated [BOB] to teach him to cut up an onion. - Sent out some emails ## Treasurer's Report - Sorry, I can't make it today because of assessments. - Westpac: $987.84 - Guild : $3246.84 - Pink slip for posters is not done, I haven't had the time. I think you can do one even without me though. - For some reason the tables below still refuse to align nicely after processing |--------------|-------| | Drink | Total | |--------------|-------| | null coke |$ 31.28| | coke |$ 19.95| | Pasito |$ 7.56| | solo |$ 4.00| |screaming soda|$ 3.36| | lemonade |$ 0.84| | kole beer |$ 0.84| |--------------|-------| |----------|-------| | Person | Total | |----------|-------| |alexjthat |$ 21.39| |shelrock1 |$ 16.90| |arsewisely|$ 13.96| |osterguard|$ 13.30| | random58 |$ 11.87| |----------|-------| - Acknowleged the circular motion to budget $2041 for parts for two computers. - Passed: 6:0:0 - [MPT] motions to budget $37 for postage for the computer parts - [FVP] seconds - Passes unanimously ## Fresher Rep's Report ## OCM Reports [TEC] Have discovered that uniprint is open on Saturday, so that works well for me. - Expect Certificates in the near future. - Discovered just how lazy Felix is -------------------------------------------------------------------------------- - ACTION: [FVP] to advertise next wheel meeting in the club room. Machine Technical Reports ========================= ## Servers Still exists ## Network Works ## Desktops On desks ## Misc. - A keyboard may not have been working, [FVP] thinks it was fake news. - [BOB] bought parts for the new computers - Thanks [BOB] -------------------------------------------------------------------------------- New equipment ============= Drinks and Snacks ================= - [MPT] to people reading the minutes, if you have time, please fill up the snack machine when you see that it is empty -------------------------------------------------------------------------------- External Entities ================= ## Mail - [FVP] Did not check because he got his keys locked into his car. ## Guild/SOC - More meetings happening soon, but not sure. - [TEC] SOC is not being agreable re: tagging. - Looks like the regulations are being misinterpreted. [JGM] arrives at 14:28 - [JGM] Do we want to fight SOC? - [MLG]/[TEC] We want to know what the regulations actually are. - [JGM] is it worth training UCC members to do the tagging for this - [MPT] We shouldn't have to do this, search for regulations, as according to the law and UWA's policy UCC is a non-hostile environment and shouldn't require tags. [JGM] leaves at 14:36 - [FVP] Suggests to just be nice ## Other Affairs Events ====== ## Committee organises stuff date - Tentetavely Firday the 14th of June - Could invite people who are interested to discuss - Might involve free pizza - [MLG] motions $50 for pizza for the meeting - [TEC] seconds - Passes unanimously - ACTION: [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day ## [MPT] Study event. - Happening Wednesday - [FVP] notes that there will be no gaming during this time - [MPT] 4pm-7pm. ## Tech talks - next semester ## Camp - [FVP], [MPT], [MLG] - BBQ stalls & volunteers so far: 1. Wed 5th June (CITS1401) 14:00-17:00, outside Winthrop Hall - [FVP] 2. Fri 7th June (CITS2200) 10:00-12:00, outside Exercise Science Gym (close to Business School) - [FVP] [MLG] 3. Fri 7th June (CITS1001) 15:00-17:00, outside Winthrop Hall - [FVP], [420] [MLG] 4. Mon 10th June (CITS2401) 10:00-12:00, outside UWA Sports Fitness Centre - [FVP] 5. Mon 10th June (CITS3002) 15:00-17:00, outside Wilsmore LT - [FVP] - Food & budget: - Suggestion: $7 student/guild memberships, plus free sausage (or $6 memberships without sausage) - $5 memberships with camp ticket and free sausage - [MLG] Are we allowed to sell memberships for that price? - [FVP] Yes, and it is sememster two, so half price memberships for those stalls. - [MLG] $2 sausages, free membership. - To Buy: - sausages (24 for $9.50), $40 per stall - onions ($3/kg), $5 per stall - bread or buns (1 loaf for $2), $6 per stall - sauces (tomato, mustard, BBQ - $5 each), $10 per stall - gloves, paper towels - $20 total - Budget: round up to ~$70 per stall, plus $20 for total of $370 - Buy sausages before stall each day, so we don't get a huge amount extra in case they're not sold - Borrow one of the old fridges in Cam Hall to store leftover food? - Sell sausages at $2 each (or free with membership?) - [MLG] Motion $400 to budget for sausage stalls - [FVP] seconds - Passes unanimously. [TEC] leaves at 14:51 Meeting is ajourned 14:51 due to lack of quorum. (Meeting is over due to future lack fo quorum) ------------------- ##Below is in the agenda but was not discusses, will be discussed at the next meeting-------------------------- - Stall setup stuff: - Need posters / signage in stall - Advertise BBQ price, and any available tickets/discounts - Need at least one laptop with bright screen & wifi to do signups - 3x3m marquee can be borrowed from UniSFA, don't break it (or else!) - BBQs booked from Guild - Need someone to scope out the venues & determine where to put the stalls - Need an esky + cold packs to keep unused food cold - Need cash float + Square reader - 1 volunteer has replied so far - [BOB] had volunteered for head chef ## Tech Fixup 17th June - [FVP], [DBA] 2pm onwards. (Pizza 5:30) - [FVP] will talk to [DBA] and figure out which tasks to work on. - Someone needs to do a Facebook event & email once this is done. ## Quiz night ## Ethical Hacking stuff - David Glance ## Study event with Data Science Club - No responses to volunteer request via email -------------------------------------------------------------------------------- Action Items from 2019-05-17 ============================ - [FVP] to organise BBQs - done - [FVP] to email CSSC and ask them to advertise for camp - also do this in person - [FVP] emails for volunteers for study event with data science - done - [FVP] to do or ask wheel to create [private] archives of committee-only - [FVP] to do movie night 31st May - [FVP] to continue with door review/intro thing - [MPT] Send things to guild for camp stuff - [MPT] Figure out when all the CITS units are having exams/where - [MPT] to follow up if he doesn't hear anything in a week from SAC. - [MPT] Organise study event maybe - [MPT] To do the facebook thing for camp - [MLG] to send email for camp - advertising - done - [MLG] send email for camp, volunteers for RSA, First aid, cooking - done - [MLG] TO create staff roster for camp once we have volunteers - waiting on people to volunteer - [MLG] to email door for volunteers for sausage sizzles - [FVP] beat them to it - [MLG] to do email and fb event for 31st May movie night - Was waiting for the right moment, not done - [MLG] to bring in a copy of Starship Troopers - [TEC] is going to sort out tagging stuff - Waiting on replies from SOC - [TEC] to email around for sponserships - ? - [TEC] create list of places to go for sponsorship in Perth - ? - [420] Figure out when all the CITS units are having exams/where - [MPT] did - [JGM] Prepare posters for Tech Fix up event 17th June - not done - PCS to organise programming competition for camp - Not reported - [FVP] Follow up with Bre and send stuff through to committee - not done - [FVP] and [JGM] to sell excess server stuff like the two still-working M4s - working on it - [MLG] Send email out communicating for volunteers and advertising head chef - Done - [THA] find and budget parts for new computers - pinball and porcupine - budget \$2000 - Now done and purchased - Thanks [BOB] - [TEC] Prepare HLM certificates for new life members - Probably will be done tomorrow - Will prep to hand out at next wheel meeting probably - [JGM] and [FVP] to sell excess server stuff like the two still-working M4s - Working on it, once assignments are done. -------------------------------------------------------------------------------- General Business ================ - [SPK]: Review of responsibility of door members to close things such as the machine room/tool cupboard after themselves if they are the only one in use of it to avoid the shifting of responsibility unknowling onto other members of door - [MLG] Budget for PC upgrades Current Action Items ==================== - [FVP] to advertise next wheel meeting in the club room. - [FVP] to email CSSC and ask them to advertise for camp - also do this in person - [FVP] to do or ask wheel to create [private] archives of committee-only - [FVP] to do movie night 31st May - [FVP] to continue with door review/intro thing - [FVP] Follow up with Bre and send stuff through to committee - [FVP] and [JGM] to sell excess server stuff like the two still-working M4s - [MPT] Send things to guild for camp stuff - [MPT] Figure out when all the CITS units are having exams/where - [MPT] to follow up if he doesn't hear anything in a week from SAC. - [MPT] Organise study event maybe - [MPT] To do the facebook thing for camp - [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day - [MLG] TO create staff roster for camp once we have volunteers - [MLG] to do email and fb event for 31st May movie night - [MLG] to bring in a copy of Starship Troopers - [TEC] is going to sort out tagging stuff - [TEC] to email around for sponserships - [TEC] create list of places to go for sponsorship in Perth - [JGM] Prepare posters for Tech Fix up event 17th June - PCS to organise programming competition for camp - [TEC] Prepare HLM certificates for new life members - [JGM] and [FVP] to sell excess server stuff like the two still-working M4s -------------------------------------------------------------------------------- *Minutes uploaded by [MLG] at 15:33 on 2019-05-24*