UCC Committee Meeting Minutes 2019-05-03 ======================================== ## Attendance: [FVP] [MLG] [TEC] [tha] [dba] [420] ## Apologies: [MPT] ## Absent: [JGM] ##Non-Committee: [BOB] ## Mentioned: [SPK] -------------------------------------------------------------------------------- Meeting unofficially opened at 14:39 Meeting opens at 3:00 ## Motions (not) passed by circular - [FVP] Motion to budget $20 to print posters for "Startup, from the ground up" - [FVP] Motion to budget $50 to produce a poster for UCC Camp 2019 Seconded [DBA] Passes unanimously - [FVP] Motion to budget $20 to print posters for camp (once they have been produced) Seconded [MLG] Passes unanimously - [FVP] Motion to budget $50 for pizza ($5 per person, max 10 people) for the cleanup on Saturday Seconded [DBA] Passes unanimously - Note that the constitution requires written consent of 5 committee members - Given that these are done via Discord, that means at least 5 committee members have to *check* discord - *[FVP] grumbles* ## Confirmation of minutes from previous meeting - Motion to call for door reapplications was by [FVP], not [THA] Committee Reports ================= ## President's Report - Checked the mail, couple of letters from Westpac - Updated ACNC, Facebook page/group - "Fixed" uccpass, key management is way easier now - It's also a lot more hacky now... :'-( - Everyone on committee should run 'uccpass' to gain key management stuff - Updated the constitution on gitlab/github and the website - Special mention of [JGM] for being chronically bad at checking Discord - Ordered posters at UniPrint for [CHZ]'s Startup talk - Thanks to [SPK] and [MLG] for putting up posters. - Filled up snack machine ## Vice President's Report - Apologies for not being there, I have another assignment due tonight that I am still working on -Free of secretary role, which is probably for the best for all of us - I have a copy of the camp EMP that I am working on, will have that done today still - CAMP: I can't be the camp leader, I believe. I was unavailable last week for SLT and there are no sessions before camp now. - If anyone else at the meeting is able to take on the responsibility, that would be appreciated, otherwise I will organise with people - I will still be attending, and able to help with planning and food/RSA - This includes sending that tech talks email, which I can do from here in a minute - The minutes from the OGM are in my home directory at /home/wheel/jimbo/2019-04-30_OGM.md - They could probably do with a slight proofread but are pretty much good to go - Will be at tomorrow's busy bee - Decompiling talk sounds interesting, let's do that - Tech fixup seems good too - I don't have time to elaborate on my thoughts for group reviews (which I will send in reply on the mailing list), but for now I'll just say we need to make sure this is done in a way that both is as well as looks fair to all involved - Need to sort out what our expectations are going to be before we start anything official ## Secretary's Report - Am now secretary. - I did stuff this week! Sent lots of emails that weren't being sent for weeks *feels bad* ## Treasurer's Report |------------|-------| | Drink | Total | |------------|-------| | null coke |$ 27.60| | coke |$ 11.40| |lemon squash|$ 6.00| | Pasito |$ 3.36| | lemonade |$ 3.36| |------------|-------| |---------------|-------| | Person | Total | |---------------|-------| | mentallistic |$ 15.60| |sanguinevisions|$ 15.00| | shelrock1 |$ 11.07| | arsewisely |$ 10.90| | alexjthat |$ 10.24| |---------------|-------| Reinbusements: - Motion to reinbusre [FVP] $14.09 for printing posters for Sam's talk - seconded by [MLG] - Motion passes 3-0-1 - [FVP] and doctor1 are still waiting on pizza money ## Fresher Rep's Report ## OCM Reports - [tec] has nothing to report - should give him more work to do - update: [TEC] made a facebook event for Start up from the ground up - David Adams - went to meeting at blockchain center perth - are very keen to host one of our events there to promote the space - Could be a very cool place to hold a tech talk - If we are interested in this I can organise it - I can do cooking things for camp - pls give me some action items so I can feel more useful - Would like to not do anything for ucc for 2 weeks. - Personal things - Motion to grant [DBA] two weeks leave - Seconded by [MLG] - Passes 3-0-1 -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - We still have two M4s and one Cisco server unused - Need to action people to sell excess stuff. Maybe [JGM] ## Network - We have two spare chassis which are probably compatible with Bitumen, probably should do something with those - Need to brainstorm ideas to use spare chassis - Potential for tech-event - Wheel could help ## Desktops - The original mouse on pinball has stopped working - Replaced with spare mouse - Planned upgrades for pinball and porcupine - [THA] sent emails to tech@ re: new computer builds - Would like $2100 - [FVP] suggested to find parts, then get money next week. ## Misc. - Someone kicked/broke the front panel of Cerberus, it's now cracked quite badly - Maybe try to get insurance? - [MLG] is there a way to secure so it doesn't happen again? - [FVP] Could just take off the cover - hasn't happened before - should accept that vandalism is a thing - low chance of getting a replacement - [MLG] send [FVP] to atifactory for fixing -------------------------------------------------------------------------------- New equipment ============= - Secretary - New drives that [BOB] bought - probably being installed tonight on molmol - [FVP] Thanks [BOB]! Drinks and Snacks ================= - Thanks to [LCY] for doing a drinks run - We are still running low on most drinks, and snack machine needs a refill - Need snack run soon also -------------------------------------------------------------------------------- External Entities ================= ## Mail - Checked on Monday 2019-04-29, two letters from Westpac - [MLG] delegate mail checking to [FVP] for the rest of the year ## Guild/SOC - Cameron Hall busybee, Wednesday 8th May, presumably inspection is 3-6pm as usual - Action: Delegate someone to be in charge for busybee tomorrow. - [TPG] to be in charge - Apologies from: chb pja fvp mlg bjs cfe dba tha ## Other Affairs Events ====== - Cameron hall quiz night is next Friday - UCC needs to contribute prizes -[THA] would like $80 to purchase prizes for quiz - [FVP] Motions $80 for quiz night prizes - [THA] seconds - Motion passes unanimously - [THA] would like reccommendations for prizes - he doesn't know what to get ##9 Tech talks - [FVP] - [FVP] and [doctor1] still awaiting reimbursement - Expression of interest from [LE@] for talk about decompiling [420] arrives at 15:05 - [MLG] Motion for reinbuse [FVP] for presentation chocolate ($5) - [DBA] secondsa - Motion passes 4-0-1 ## Vive nights - [GIR] - Being run this week - Thanks [GIR] ## Movie nights - Still dead - [FVP] wants to do something Marvel related - Unisfa has a new tv, is it worth running movies? - need to obtain legal copies of movies to watch ## Camp - [FVP], [MPT] - EMP deadline is in 2 weeks. - Is still not submitted. [FVP] and [MPT] working on that - [MPT] needs to organise SLT or find someone else to be camp leader. - ACTION: [MPT] to do SLT or find someone else to be camp leader - [DBA] and [FVP] have already doen SLT ## Cameron Hall Quiz Night - [THA], [JGM] - [TAY] Get people to buy tickets to quiz night - UCC has only sold 1 ticket so far - Action: [FVP] to make quizmittee reps respond to quiz stuff ## Aristotle Metadata Tech Talk - [CHZ] - Hopefully booked in arts lecture rooms, thanks to [TEC] for sorting that out - Posters have been printed and are up. - [MLG] emailed lots of committee members - [MLG] can't access facebook event through links - Can we make the ucc page public again? - Action: [FVP] to make ucc public - [DBA] booked catering for $319 - expectation of 50 people - current numbers on facebook is 5. - [FVP] Event suggestion: run a "tech fixup" event at end of semester, to do all the upgrades and stuff that haven't been done since end of semester - Maybe also trial the *super-secret* thing before Camp - During study week? Or after exams? - Get tech people to help with event - Get non tech people to do tech stuff - Together, like a big happy family - Event date: 17th of June. - [FVP] and [DBA] to organise -------------------------------------------------------------------------------- Action Items from previous meeting ============================ - [MPT] Write handover document for Fresher Welcome - [MPT] Need to follow up on constitutional changes - Partially done by [FVP] - [MPT] Email for tech talks for camp - [MPT] Send an email TODAY to ucc-announce@ - Done, by [FVP] - [JGM] Create a Facebook event for [AJW]'s talk ASAP - Done - [FVP] Fix uccportal for account locking - In progress - [FVP] Email for volunteers for camp (food prep, RSA, first aid) Handballed to [MLG] - [FVP] Follow up with Bre and send stuff through to committee - [FVP] Reply to UWA Sport about their eSports event - Done - [FVP] Send out email asking for volunteers to help with eSports event - Done - No replies - [FVP] Speak to [SPK] and [MLG] about door stuff - Done - [FVP] Send email about door reapplications - [FVP] Look into a door training scheme - [THA] Send email to door to let them know the procedure for buying tickets - Done - [TEC] Look for a suitable venue - Done - [TEC] Oversee promoting the event - done? fb event created, [MLG] sent emails - [420] Look at pots / trays for plants not yet - Committee: Find prizes for Quiz Night and camp stuff [THA] will do - Committee: Sell the two still-working M4s [FVP] to do (also [JGM]) -------------------------------------------------------------------------------- General Business ================ - New constitution - Needs to be sent to the Guild, the Commissioner, ACNC, etc. - Fees may apply. - New constitution passed at the last SGM - [FVP] motion to budget $100 for admin fees for constitution - [MLG] seconds - Passes 5-0-1 - Action: [420] to submit changed to commisioner/guild. - Doorings - [BOB] - [FVP] Oscilloscope needed to be returned, was "borrowed" for 2 months - Has been returned - [FVP] Borrowing regulations Action: [FVP] to report his suggested changes for regulataions - copy unigames? - [MLG]: Add water to the coke machine/vending machine. - is good idea if it fits - low calorie drinks would be nice Action: someone to drink run and buy some - [NTU]: HLM certificate preparation - Action: [TEC] Prepare HLM certificates for new life members - [MLG] Motion $60 for new HLM certificates - Seconded [THA] - Passes 5-0-1 - Door reapplications (originally due 3rd May) - [FVP] reschedule deadline to later, maybe 31st May (ie. Friday before exam week) - [MLG] suggests that we don't do this since we are doing group review - [FVp] agrees - [MLG] motion to postpone reapplication do door until after groups guildline review - [FVP] Seconded - Passes unanimously - Discuss plans for groups review - No time, discuss next week - [MLG] if ucc community wants to input on this topic, please email committee@ - [FVP] buy a colour laser A3 printer - [MLG] have you considered that uniprint exists, if people need better printing, use uni? - [BOB] how well does ucc currently manage the printer? - [FVP] thinks it works well - [BOB] given that colour printers are an order of magnitude hard to run, is this a good idea - [THA] printing through dispense is an honarary thing - [DBA] colour printers are hard. Don't do it. - [FVP] is it possible to track printing in ucc? - [TEC] serious considereation requires a cost benefit analysis - Action: [FVP] to do a cost benefit analysis of getting a colour printer *Meeting closed at 15:55* Current Action Items ==================== - [FVP] To check that uccpass works. Also fix it when it is found to be broken. - [JGM] and [FVP] to sell excess server stuff like the two still-working M4s - [THA] find and budget parts for new computers - pinball and porcupine - [FVP] to go to artifactory for fixing cover of cerberus - [THA] buy prizes for quiz - [MPT] to do SLT or find someone else to be camp leader - [FVP] to make quizmittee reps respond to quiz stuff - [FVP] to make fb page public - [DBA] Check and update catering for tech talk on Monday with updated numbers - [FVP] and [DBA] to organise tech fixup event - [MPT] Email for tech talks for camp - [FVP] Fix uccportal for account locking - In progress - [MLG] Email for volunteers for camp (food prep, RSA, first aid) - [FVP] Follow up with Bre and send stuff through to committee - [420] Look at pots / trays for plants - [THA] Find prizes for Quiz Night and camp stuff - [420] to submit changed constitution to commisioner/guild. - [TEC] Prepare HLM certificates for new life members - [FVP] to do a cost benefit analysis for a colour printer -------------------------------------------------------------------------------- *Minutes uploaded by [MLG] at 11:47 on 2019-05-04*