UCC Committee Meeting Minutes 2019-03-29 ======================================== Attendance: =========== ## Committee: ### Present: - [MPT] James Arcus [Vice President] - [THA] Tom Hill Almeida [Treasurer] - [DBA] David Adams [OCM] - [TEC] Timothy Chapman [OCM] - [JGM] James Myburgh [OCM] - [420] Albert Smith [Fresher Rep] ### Late: - [FVP] Felix von Perger [President] - [MSX] Melissa Star [Secretary] ### Apologies: ## Non-Committee: - [JWB] William Chesnutt - [MLG] Grace Rosario - [BOB] Andrew Adamson - [NTU] Nick Bannon - [] Finn Murphy ## Mentioned: - [042] [333] [DJF] [GOZ] [TAY] -------------------------------------------------------------------------------- *Meeting opened 15:04* *In attendance at opening: [MPT], [THA], [DBA], [TEC], [JGM], [420], [JWB], [MLG]* ## Confirmation of minutes from 2019-03-15 - Passes unanimously ## Motions passed by circular - Reimbursement of [NTU] $280.00 for coke run Committee Reports ================= - [FVP] Motion to skip straight ahead to general business - Reports and information can be added to the agenda by committee beforehand - *Note: Reports were added beforehand, but motion lapsed at meeting* ## President's Report - Should probably stop starting flame wars. - First technical glitch while taking minutes in over 12 months! - AKA minutes from latter part of last meeting got deleted - Found inspiration from the 2015 AGM, of all places, and would like to share with committee (thanks to [BG3]): ``` - My words of advice for #nextmittee - 0. We all make mistakes - 1. Book a holiday, take a break - 2. Do things because they make sense, not because tradition - 3. Be professional, people look at UCC - 4. Talk to people, find a mentor, ask questions - 5. Be prepared to challenge peers - 6. Take a step back, don't lose your vision - 7. Acknowledge your peers - 8. Don't assume it makes an ass out of u and me - 9. Listen to advice, don't take it ``` ## Vice President's Report - Have been less available for UCC business this week than hoped due to Uni work - As such have been less in-touch with the goings on this week, but eager to see things resolved fairly - Attended a meeting with Westpac to be added as an approver for the account - Considering running a(n intro) hardware-focused tech talk in a free slot later in the semester - Need to organize material and probably actual hardware to give to people to play with... ## Secretary's Report ## Treasurer's Report - We still have money - I'm getting thoroughly confused about where some of the money goes or appears from - We randomly got about $8 in bags that are not mentioned anywhere that I can find - If people want to donate, please put it on their account and then use `dispense donate`, it makes my life easier - Weekly reminder to Felix that I'm the treasurer now, not the VP - Update: I have now figured out where the money went!! Books are up to date. ## Fresher Rep's Report - Nothing to report ## OCM Reports ### David Adams [DBA] - Put events up some time in the past - Have been communicating with Makers about collaboration for Project Night - Actively considering resigning -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Merlo is having problems mounting homes on reboot - This is actually important - New-Undead-Maltair is now alive and working (the new HP DL380p G8 server, that is) - Thanks to [BOB] for setting that up - A number of VMs have been migrated back over ## Network - Clubroom ethernet port 11 has died (most probably) ## Desktops ## Misc. - SW webcam is still broken - Might need a shorter stretch of cable for some reason - Needs looking in to -------------------------------------------------------------------------------- New equipment ============= - Drive caddies for the Cisco server Drinks and Snacks ================= - Thanks to [NTU] for doing a drinks run -------------------------------------------------------------------------------- External Entities ================= ## Mail - Check the mail! - Not done ## Guild/SOC - Next SOC meeting 10th April 2019 - [MPT] volunteers as tribute - Need to check whether OCMs are allowed to submit EMPs for club events, not just exec ## Other Entities Events ====== ## Fresher Welcome - [MPT] - Handover guide - Not done ## Tech talks - [FVP] - Talk on Tuesday went well - Thanks to [MPT] and [AJT] for organising the pizza run - [FVP] still needs to prepare the slides for next week's session :-3 - Assistance would be very much appreciated ## Vive nights - [GIR] - Reminder from [GIR] to put the cables back in the Vive box ## Movie nights - Nothing happened for 2 weeks - Anyone want to run them? Otherwise let's cancel - [JGM] speaks for keeping them, building attendance - [JWB] thinks that events usually drop off and don't come back, so unlikely - [MPT] It doesn't cost us to keep running them ## Camp - [FVP], [MPT] - [FVP] sent the google drive link to [MPT] - Action: [FVP] Collate camp docs from 2018 and organise time with [MPT] to work on the EMP/RMP stuff - EMP needs to be completed 8 weeks prior to the event - [MPT] is planning to look through EMP material after the meeting *[FVP], [MSX], and Finn enter 15:09* ## Dine Below the Line - No news from other clubs yet. ## Cameron Hall Quiz Night - [THA], [JGM] - [JGM] Didn't show up to the meeting cause he didn't realize it would be organized on Facebook - Have now sent apologies - [THA] Budget not changed since then, minutes will be sent on to committee when they are had ## Sam @ Aristotle Metadata - Talk on startups (5-12 May??) - Time to get advertising started - DO THIS ASAP - Action: [JGM] Get advertising started for talk - [FVP] Need to talk to Sam about the material to present and what sort of venue he wants - [MLG] What attendance is expected? Can ask for a lecture room - Book a venue - Action: [MPT] Talk to UWA Venues -------------------------------------------------------------------------------- Action Items from 2019-03-15 ============================ - [MPT] Write handover doc for fresher welcome - Not done yet -------------------------------------------------------------------------------- General Business ================ - Chair passed to [FVP] - Wheel applications - [DAS] Donald Sutherland - [FVP] Motion to add [DAS] to wheel - [420] seconds - Passes unanimously - [MLG] Motion for this meeting to deal with any complaints brought up prior to today or to elevate it to the relevant body - [THA] seconds - [MPT] agrees - Passes unanimously - [FVP] Issues have been reported with [BOB]'s behaviour - previously been called a complaint - no official complaint has been made Discussion begins *FIRE ALARM GOES OFF* *Meeting is adjourned due to fire alarm* *Reconvined outside at 15:28* Discussion *[BOB] arrives at 15:50* Discussion *Chair is passed from [FVP] to [THA]* [TEC] Motion to move back to somewhere with table and chairs, probably Cameron hall loft [FVP] Seconds Passes, 6:1:1 (probably) *Meeting moves back to Cameron Hall* Discussion [JGM] Motion to dismiss, as this dispute has not been raised in accordance with section 22 of the constitution. [MPT] Seconds - [FVP] Proposes vote by secret ballet *[MSX] declare no conflict of interest, [FVP] declares no conflict of interest* - [THA] Motion fails 1:4:2 [FVP] I would like to propose a motion to give [BOB] a formal warning as a member of the club for the comments he made to [MSX] - No second Discussion - [FVP] Motion to grant [MSX] a week of leave effective immediately - [TEC] seconds - Passes unanimously Discussion - [THA] I would like to put forward a motion that this committee apologises to [BOB] for our treatment of him over the last three weeks - [FVP] seconds - Passes unanimously - [THA] Our apologies - Committee defers all other general business to next meeting *Meeting closed XX:XX* Current Action Items ==================== - [JGM] Get advertising started for tech talk - [MPT] Talk to UWA Venues about location for tech talk - [FVP] Collate camp docs from 2018 and organise time with [MPT] to work on the EMP/RMP stuff - [MPT] Write handover doc for fresher welcome - [committee] Deal with other general business that was not considered this week