UCC Committee Meeting Minutes 2019-01-30 ======================================== Attendance: =========== Present: -------- - President [FVP] Felix - Secretary [042] Will - Treasurer [CFE] Zack - OCM [CHB] Alden - OCM [LCY] CY - Fresher Rep [GIR] Ciara Late: ----- - OCM [MTP] James Apologies: ---------- - VP [THA] TOm Absent: ------- Mentioned: ---------- ======================================== - Meeting opened 1815 -------------------------------------------------------------------------------- ## Confirmation of minutes from 2019-01-16 - Minutes confirmed Committee Reports ================= ## President's Report - Donated an 8m tape measure - Been busy with memberdb, haven't had time to do much else - Anyone who wants to make a secure case for the square POS stuff is welcome to do so - Calender added to Room - Will be absent from 5/2 to 21/2 ## Vice President's Report ## Secretary's Report - Tshirts are going smoothly but slowly ## Treasurer's Report Accounts: - Guild: $3371.09 - Mastercard: $22.32 - Cheque: $4640.40 - Subject to change - correct at time of writing ## Fresher Rep's Report - Trees are expensive (Around $50) - Succulents are viable ($2-5 each) - Bushes are questionable (Growth can be uncontrollable) ## OCM Reports - [MTP] Uncharity vigil is going smoothly. - Square needs tested and games need to be set up - Logo stickers still underway - Researching open-source asset management systems for UCC Library - [LCY] Stickers ordered and paid for - [CHB] UniSFA is still interested in movie nights - Loft may be booked -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Loveday has been BIOS upgraded, and the 10 gig card hasn't crashed yet ## Network ## Desktops ## Misc. - Wheel meeting, Monday 28th January 2019 - **Was three hours indeed** - Good Attendance (15-20 people) -------------------------------------------------------------------------------- New equipment ============= - 8 meter tape measure - Square reader and Nexus 5X are now in the machine room - A2 Calendar - New 10gig card, 3 total Drinks and Snacks ================= - [LCY] and [TBB] filled snack machine -------------------------------------------------------------------------------- External Entities ================= ## Mail - Hasn't been checked ## Guild/SOC - Tenancy agreement. Sign. Now. - Or not. [THA] is missing and Tenancy doesn't _really_ mind anyway. - REDACTED ## Other Affairs Events ====== ## Busybee - 2019-01-19 - [CHB] Circular: Motion to budget $7 per person up to a maximum of 12 people for pizza. - Passed 6 For, 0 Against, 0 Abstaining - Thanks for attending: [NTU], [FVP], [CFE], [TPG], [CHB], [LDT] - Missing in action (registered, no apologies): [LCY] - No response to registration, no apologies: [DJF], [JDN] - To contact, [LCY] ## Uncharity Vigil - [CHB], [MPT] - Subcomittee needs to make final decision - will be approved by circular most likely - No issues with Pizza as long as UCC is not losing money. Reliance on discount - [GIR] and [FVP] to help with unchairty vigil ## O-Day - [CFE] Can help set up, but not will not be able to help run stall - [CFE] is currently working on member db - [FVP] Will arrive the day before - [042] Will attempt to ensure o-day stall runs smoothly - Buy beat saber - [CHB] Motions to budget $30 for beat saber - [042] Seconded - Motion Passes 7-0-0 ## Tech talks - Sam Spencer [CHZ] and others are coming to Perth 5-12th May 2019, would be keen to do a talk at UWA / UCC - 1-2 hour session, about business and startups, with Q&A - "Working for a startup"? - Could potentially sponsor pizzas / drinks etc. to help generate interest -------------------------------------------------------------------------------- Action Items from 2019-01-16 ============================ - [MPT] [042] VR Sign for O-day Vive - Not Done - [042] Will get plant poster - Not Done - [GIR] Will research pot plants - Done - [FVP] Roster and organise for O-Day - Done - [MPT] Schedule tech talks - Done/Ongoing - [CHB] Look into movie nights with UniSFA - Ongoing - [FVP] Decide which USB-C hubs to buy - Ongoing - [MPT] 3D printer workshops. - Ongoing - [MPT] To annoy people until they do things for Uncharity Vigil. - Ongoing/Done - [MPT] Schedule tech talks - Not Done - [MPT] Contact [GOZ] about Learn2Linux - Not Done - [MPT] Organise UCC logo stickers - Ongoing - [CHB] Fresher guide - Ongoing - [CHB] Write quiz night handover - Ongoing (after fresher guide) - [LCY] Post door poster to discord. - Not done - [LCY] Write email to Jack Spagnuolo about clubroom renovation - Ongoing - [LCY] Organise production of membership stickers - Ongoing - [CHB][THA][LCY] Write new group application guidelines - Ongoing - [FVP] Deal with Suns - Email sent - [042] Organise T-shirts & logo designs - In progress - [CFE] Decide which benchtop power supply to buy - Ongoing - [COMMITTEE] Deal with door - Ongoing -------------------------------------------------------------------------------- General Business ================ - [NTU]: Spare wheel or two for https://www.jkhopkins.com.au/shop/seating/typist-chairs/sailor-chair/ ? glue old one on? - [NTU]: Replace machine room 19" rack with wider shelving? If we have a spare rack, offer it on the UCC list or elsewhere, or e-waste it. Keep mackerel's rack - [FVP] We need to decide what to do with 2 server racks, and do it ASAP - Offer to club members first - Proposed wheel additions: - [MPT] James Arcus - Left Common room 2000 - Nominated for Wheel - No issues - [FVP] Motions to endorse wheel's decison - [042] Seconded - Motion Passes 6-0-1 - [CHB] Alden Bong - Left meeting at 2002 - Nominated for Wheel - No issues - [FVP] Motions to endorse wheel's nomination - 5-0-2 - [THA] Tom Hill Almeida, pending arrival back in Perth - Review membership prices for 2019 (incl. club accounts) Meeting closed at 2004 Current Action Items ==================== - [FVP] Roster and organisation for O-Day sent to [042] - [FVP] Decide which USB-C hubs to buy - [FVP] To contact [DJN] and [JDN] about staying on door - [FVP] Deal with suns - [MPT] 3D printer workshops. - [MPT] Schedule tech talks - [MTP] Make phone case for square reader/Nexus 5X - [MPT] Contact [GOZ] about Learn2Linux - [MPT] Organise UCC logo stickers - [LCY] Post door poster to discord. - [LCY] Write email to Jack Spagnuolo about clubroom renovation - [LCY] Organise production of membership stickers - [CHB][THA][LCY] Write new group application guidelines - [CHB] Look into movie nights with UniSFA - [CHB] Send email about server racks - [042][MPT] VR Sign for O-day Vive - [042] Organise T-shirts & logo designs - [042] Plant poster - [042] Manage O-Day progression - [CFE] [042] O-Day Tech Stuff - [CFE] Decide which benchtop power supply to buy - [CFE] Update wiki about adding members - [COMMITTEE] Deal with door -------------------------------------------------------------------------------- *Minutes uploaded by [042] at 20:04 on 2019-01-30*