UCC Committee Meeting Minutes 2018-10-10 ======================================== Attendance: =========== ## Present: - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [FVP] Felix von Perger [Secretary] - [LCY] Chien Yi Lo [OCM] ## Late: - [GIR] Caira Bayman [Fresher Rep] ## Apologies: - [THA] Tom Hill Almeida [OCM] ## Absent: - [CHB] Alden Bong [OCM] - [GOZ] Andrew Gozzard [President] ## Mentioned: *Meeting opened at 13:00:09* Committee Reports ================= ## President's Report - Absent. ## Vice President's Report - Spoke to Hayden, didn't work out as I wanted. - See events. - Busy writing essays [...] disgusting. ## Secretary's Report - Checked the mail. - Contacted about 5 different venues, see events. - Been busy. - 3D printer nozzle heating element has a dodgy connection, may need replacing. ## Treasurer's Report - Accounts: - Cheque: $4120.21 - Mastercard: $77.74 - Guild: $2970.26 - Semester 2 grants due on 26th October 5pm, need to start working on those. - Financial reports have been done. - New chargers are still not being gotten. - Busy with coursework. ## Fresher Rep's Report - Absent, report delivered late. - Busy with coursework. ## OCM Reports ### [LCY] - Forwarded emails from Hayden - [LLL] is a bit worried about Relay for Life attendance - We will probably be losing to Unigames, come along if you want to change that. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Complaints about AD... ## Network - Network works. ## Desktops - Someone suggested to switch Cobra with Corvo so people can sit next to each other while gaming. - [FVP] doesn't like mechanical keyboards, - *[GIR] arrives at 13:11:24.* - Argument ensues about the numerous benefits of mechanical keyboards versus membrane keyboards. - [Secretary's note: membrane keyboards are still the best.] - [LCY] is happy to move machines around after the meeting. - Committee does not think that moving it would not be a good idea. -------------------------------------------------------------------------------- New equipment ============= - No new equipment. Drinks and Snacks ================= - [CFE] Need solo. - [JWB] We need more drinks. - [LCY] People have requested pasito. - TODO: [GIR] Organise a drink/snack run. -------------------------------------------------------------------------------- External Entities ================= ## Mail - No mail. ## Guild/SOC - SOC meeting next Wednesday, 17th October. - [JWB] can go but might look a bit like Jesus. ## Other Affairs - Electrolux has not not sent us any invoices. Events ====== ## Vive Nights - No vive night tonight. - Cancelled until exams are done. ## Charity Vigil - There was a wrapup meeting, [JWB] was at work and did not attend. - TODO: [JWB] Forward subcommittee meeting minutes to committee. - We have to donate the money. - Cash in the safe, drink sales etc. - Each club owes Unigames $0.63 - TODO: [CFE] Make sure subcommittee financial matters are resolved. ## Artemis LAN - [CHB] is not here yet. ## Cameron Hall-oween - We have posters. - Posted on Facebook, twice. Sorry [GIR]. ## Relay for Life - See [LCY]'s report. ## 44th Anniversary Dinner (2018-10-20) - The Tavern has replied regarding venue hire and catering - It's too expensive. - Advertising has already gone out, which makes changing the venue more annoying. - *[CHB] arrives 13:40:21.* - [JWB] is extremely disappointed in the members of committee who printed and published advertising material before the event details were finalised. - Options for venues: - Chelsea pizza: - Did not respond to call, 0893867833 - Sent booking enquiry by online form - Call back from +61431814403 (George) - Booking a day in advance is fine - Decoration is possible in advance - Table service - Bill splitting is possible - Bar tab - Not exclusive booking, up to 80 people in Nedlands restaurant - 399 Bar: - Paul (Functions): 0420 922 716 – paul@399bar.com.au - "Courtyard" available 20th October, outdoor area - No charges, can order food / delivieries - BYO food - TV & Music available - Cheap in house food - Large-ish group: selected discounted drinks all night (with arm band) - Reserved as of 9/10/2018 - Miss Mauds CBD: - Available on 20th October - Not exclusive booking, up to 70 people. - Dinner option: 5-9pm, $65 per person on a Saturday - The Royal: - 60 Royal St, East Perth WA 6004 - Functions catering / drinks options have been received. - Drinks: drinks package with set cost per person per hour or bar tab - [JWB] 399 Bar drinks "special" pricing is not great. - Event will be at the Royal (East Perth), 6-9pm - [JWB] Ideally we don't want to run this at more than $500 loss. - 14:23 [FVP] leaves - Ticket price is $40pp, food allowance is $25pp, drinks allowance (initial bar tab) $600, will match further additions to bar tab dollar to dollar. - [jwb] motions to budget $500 to run aniversary dinner - [cfe] seconds - passes, all for ## Study Events for all CITS units - Happening on Thursday 4-6pm. - Posters were made, Facebook events were put up, no posters have been postered anywhere though. ## Tech talks - Thanks to [DAA] for presenting yesterday, it was fun. - Attendance was generally low, nobody knew they were on for some reason. - Emails were sent, facebook/discord event made, not really more we could do. ## Language Week Stall - Will be happening next week. ## Busybee (Saturday 29/09/2018) - Door members have not been administratively removed from door yet. - TODO: [FVP] Remove ex-door members from door. -------------------------------------------------------------------------------- Action Items from 2018-10-03 ============================ - Committee: Determine which things are up for auction after meeting. - [GOZ] Book camp at Camp Leschenaultia for 19th to 22nd July 2019 & ask to install eyelets - *not done*. - [CFE] Implement committee handover documentation archive - *in progress*. - [CFE] Continue writing camp network documentation - *in progress*. - [CFE] Buy USB-C chargers - *ongoing*. - [CFE] Investigate options for new monitors - *not done*. - [CFE] Figure out where we are with spending this year - *done*. - [FVP] Organise study event with UCC, PCS, CSSC and UEC - *done*. - [FVP] Organise language week stall - *done*. - [FVP] Send Halloween party email - *done*. - [FVP] Send OGM notification email - *done*. - [LCY] Talk to [thedom102] about repeated doorings. - *done* - [LCY] Contact potential Relay for Life participants and make them interested. - *done* - [LCY] Follow up with Anniversary Dinner booking & organise menu. - *done* - [CHB] Facilitate discussions about machine room renovations. - *ongoing* - [CHB] Follow up with Anniversary Dinner EMP. - *done, need to redo* - [THA] Finish inventorying and make spec cards for machines. - [THA] Talk with [GOZ] about how best to install Steam on Linux desktops. - [JWB] Investigate possibility of buying new chairs. - *done* - current chairs should be fine for now - mesh back chairs were looked into, not a great idea for the club -------------------------------------------------------------------------------- General Business ================ - Door Applications: - [DIE] - defferred since committee has not read the application yet - [osterguard] left clubroom door open overnight on Monday - exterminator came in and they didn't close the door after the exterminator left - [osterguard] was talked to after forgetting. - door was left open again the next day again by [osterguard]. - [jwb] will discuss with [osterguard], further discussion will occur at next meeting. *Meeting closed at 14:50* Current Action Items ==================== - Committee: Determine which things are up for auction at Anniversary Dinner. - [GOZ] Book camp at Camp Leschenaultia for 19th to 22nd July 2019 & ask to install eyelets. - [CFE] Implement committee handover documentation archive. - [CFE] Continue writing camp network documentation. - [CFE] Buy USB-C chargers. - [CFE] Investigate options for new monitors. - [CFE] Make sure Charity Vigil financial matters are resolved. - [FVP] Remove ex-door members from door. - [CHB] Facilitate discussions about machine room renovations. - [CHB] Follow up / redo Anniversary Dinner EMP. - [THA] Finish inventorying and make spec cards for machines. - [THA] Figure out how to best install/fix Steam on Linux desktops. - [GIR] Organise a drink/snack run. - [JWB] Forward subcommittee meeting minutes to committee. -------------------------------------------------------------------------------- *Minutes uploaded by frekk at 10:38 on 2018-10-13*