UCC Committee Meeting Minutes 2018-07-03
========================================

Attendance:
===========

## Present:
- [JWB] William Chesnutt  [Vice President]
- [CFE] Zack Wong         [Treasurer]
- [FVP] Felix von Perger  [Secretary]
- [GIR] Caira Bayman      [Fresher Rep]
- [LCY] Chien Yi Lo       [OCM]

## Late:
- [KAT] C. C. 'Blake'     [OCM]

## Apologies:
- [GOZ] Andrew Gozzard    [President]
- [CHB] Alden Bong        [OCM]

## Mentioned:
[LDT], [THA], [NTU]

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*Meeting opened at 10:17:22*

## Confirmation of minutes from 2018-06-26
- Door policy _does_ explicitly state:
   > All Door members are expected to read their UCC email regularly. This is your official point of contact with the committee.

Committee Reports
=================

## President's Report
- Absent.

## Vice President's Report
- Put the door policy into LaTex so it doesn't look like s\*\*\*.
   - Started tweaking it.
   - Continued thinking about door policy.
- We need to get some coke zero.
- Done food safety training.

## Secretary's Report
- Sent emails about various things.
- Lost my bag on a bike ride on Thursday (28/07/2018), including wallet which contained UCC clubroom key.
   - Hopefully someone sends it to police lost property.
   - *[KAT] arrives at 10:21:57.*
   - [JWB] We may need to replace the locks - someone should look into doing this.
      - TODO: [JWB] to investigate replacing locks.
- Went on Unigames camp, it was fun.

## Treasurer's Report
- Accounts:
   - Cheque: $5543.48
   - Mastercard: $30.62
   - Guild: $1,753.65
- Made a samba share for `/home/other/committee/` so it should be easier to access!
   - Will put documentation on the wiki sometime.
- Our revenue fluctuates quite a bit, but our expenses are roughly $11k per annum.
   - If we aim for $11k spending this year we should make a profit.

## Fresher Rep's Report
- Did food safety training.
- Did RSA training, need to work at a bar for a week as well.
   - [JWB] Do you really have to do that?
- I'm here, not dead, finally.

## OCM Reports
- [CHB] is absent.

### [KAT]
- Spied on Unigames
   - There were issues with the food on camp, resulting in a lot of people being cranky all the time.
   - Problems with portioning mostly.

### [LCY]
- I relieved the club of much of its tuna.

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Machine Technical Reports
=========================

## Servers
- AD broke. Multiple times.
   - [CFE] had to fix it late one Monday night, rejoined `motsugo` to the domain. 
   - [FVP] migrated `samson` around and that broken NFS mounts - needs special config to allow it with apparmour.
- Proxmox has been updated.

## Network
- Net works.

## Desktops
- `cobra` doesn't seem to have had any recurring issues this week.
   - Graphics card might be a bit loose.
- `porcupine` is FUBAR, definitely needs to be replaced.
   - [JWB] We should upgrade it for something around $1-1.5k, 
   - Graphics card in `porcupine` is most likely perfectly fine.
   - Hard disk has been tested and works.
- Suggested action:
   - Replace `porcupine` with `cobra`, but keep graphics card from `porcupine`.
   - Buy new machine to replace `cobra` on the desk.
   - [JWB] wants to reduce the number of Windows machines.
- [CFE] Do we want to get new monitors?
   - Smaller monitors on `christmas` and `catfish` should be replaced with something new.
   - Cheapest monitors at PLE are about $100-$200.
   - [JWB] Motion to budget $400 to [CFE] to buy new monitors for `christmas` and `catfish`.
      - [FVP] seconds.
      - Motion passes unanimously.
- [JWB] Motion to budget $1500 to purchase a new desktop computer.
   - [KAT] seconds.
   - Motion passes unanimously.

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New equipment
=============
- The SATA to USB dock has arrived.
- [FVP] bought a bunch of stuff:
   - Long nose locking pliers ($12.98), adjustable wrench ($4.40), hand soap ($5.98), storage containers \* 6 ($7.98 each): $71.24 total.
   - [CFE] Motion to reimburse [FVP] $71.24 for crates and tool cupboard equipment.
      - [LCY] seconds.
      - Motion passes: 4 in favour, 2 abstain.
   - Uniprint expenses for printing posters: $12.47
   - [CFE] Motion to reimburse [FVP] $12.47 for camp posters.
      - [JWB] seconds.
      - Motion passes: 4 in favour, 2 abstain.

Drinks and Snacks
=================
- We have no nullcoke.
- [KAT] and [JWB] will do a drinks run afterwards.
- [JWB] Motion to budget [CFE] $200 to go on a vending machines run.
   - [FVP] seconds.
   - Motion passes unanimously.

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External Entities
=================

## Mail
- Mail has not been checked. Oops.

## Guild/SOC
- Semester 2 O-Week: Tuesday 24th July in the Refectory.
   - Need to send expression of interest by 12th July.
- UWA Open Day: Sunday 12th August on Oak Lawn.
   - Expression of interest by 5th July.
   - $500 for best interactive stall, $250 Tav voucher for second place.
   - TODO: [FVP] to send expression of interest for UWA Open Day.
- Bookshelf in hallway: Molon labe.
   - [JWB] gives a history lesson to [FVP] about the origins of this expression.

## Other Affairs
- Aircon people: nothing has happened since last week.
- Corsair H100L Watercooler (that needs to be warrantied sometime in the next month or so).
   - [CFE] needs to find the receipt.

Events
======

## [ROB] UCC Nostalgia Night - 07/07/2018
- Was the EMP submitted on time?
   - [LCY] EMP has been submitted and things are going along.
   - Loft will be booked for the event.
- [FVP] will be on Rottnest, so can't make it after all.

## Movie nights
- We'll be screening "Social Network", Thursday 12th July.

## Vive Nights
- [JWB] I want [CFE] and a fresher ([GIR]) to help out.
- Start dealing with it next week.

## Sysadmin "Tech-talk" workshop
- Bring it up in Semester 2.

## Camp
- [JWB] We need more posters, bigger than the ones for Unigames.
   - [JWB] Motion to budget $10 to [FVP] to print more posters.
      - [CFE] seconds.
      - Motion passes unanimously.
- TODO: [CFE] Make sure google drive folder for camp is shared with rest of committee.
- TODO: [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles.
- [FVP] will update wiki page and then someone can reformat the content into a nice "Camp Handbook" type document.
   - TODO: [GOZ] to make nice camp handbook.
- [GIR] Transport for camp - who has cars?
   - [GIR] has a car with a reasonably sized boot, enough seats for 5 people total.
   - [KAT] can take as much stuff as possible to fit into the car and one other person.

## Tech/Cleaning Busybee 21/07/2018
- Do we need an EMP since it isn't the Tenancy busybee?!
- Send more emails and create Facebook event. 
   - TODO: [FVP] Send more emails and make a Facebook event for busybee.

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Action Items from 2018-06-26
============================

### [JWB]
- [JWB] Do Food Safety Training - *done*.

### [CFE]
- [CFE] Untangle financial records for 2016 - *done*.
   - They're pretty much as good as they need to be.
- [CFE] Implement committee handover documentation archive - *in progress*.
- [CFE] Chase up [LDT] and ask about Windows licenses - *not done*.

### [FVP]
- [FVP] Remove non-door members from dispense and mailing list - *done*.
- [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *deferred*.
- [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018) - *not done*.
- [FVP] Do Food Safety Training - *not done*.
- [FVP] Send emails to door and [TFM] - *done*.
- [FVP] Send camp reminder email to ucc-announce - *done*.
- [FVP] Upload updated camp consent form - *done*.

### [KAT]
- [KAT] and [CFE]: Print cards for machine specs and clubroom rules - *not done*.

### [LCY]
- [LCY] Write an EMP for Nostalgia Night (2018-07-07) and submit it - *doing as of 12:02:32*.

### Others
- [JWB], [LCY] and [CHB]: Continue discussing door policy reviews - *in progress*.
   - Progress was actually made this week!
- Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE].

General Business
================

- Removals from door
   - Apologies from [THA] had been sent (late?) but [FVP] forgot about them.
   - To clarify: Apologies from [THA] were in fact specifically for the Tech Busybee, not for the Tenancy Busybee.
   - [JWB] Vote on who wants to re-add [THA] to door without reapplication:
      - No votes in favour.
- [NTU] Correct 20180626 minutes "shenanigans" with respect to [Juveniles and Licensed Premises](https://www.rgl.wa.gov.au/home/fact-sheets/juveniles-and-licensed-premises).
   - Something to discuss later if the license goes well.
  
*Meeting closed at 12:13:20*

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Current Action Items
====================
**Food safety training can be found [here](https://www.imalert.com.au/foodsafety/training/welcome.php?sub=cityofperth).**

### [GOZ]
- [GOZ] Make nice camp handbook.

### [JWB]
- [JWB] Investigate replacing locks.

### [CFE]
- [CFE] Make sure google drive folder for camp is shared with rest of committee.
- [CFE] Implement committee handover documentation archive.
- [CFE] Chase up [LDT] and ask about Windows licenses.

### [FVP]
- [FVP] Send expression of interest for UWA Open Day.
- [FVP] Send more emails and make a Facebook event for busybee.
- [FVP] Do Food Safety Training.
- [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018).
- [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *deferred*.

### [KAT]
- [KAT] and [CFE]: Print cards for machine specs and clubroom rules.

### [LCY]
- [LCY] Write an EMP for Nostalgia Night (2018-07-07) and submit it.

### Others
- [FVP], [CFE], [JWB] and [CHB] to promote Camp via social circles.
- [JWB], [LCY] and [CHB]: Continue discussing door policy reviews.
- Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE].


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*Minutes uploaded by [FVP] at 14:00 on 2018-07-03*