UCC Committee Meeting Minutes 2018-06-26 ======================================== Attendance: =========== ## Present: - [GOZ] Andrew Gozzard [President] - [JWB] William Chesnutt [Vice President] - [FVP] Felix von Perger [Secretary] - [LCY] Chien Yi Lo [OCM] ## Apologies: - [CFE] Zack Wong [Treasurer] - [CHB] Alden Bong [OCM] - [KAT] Blake [OCM] - [GIR] Caira Bayman [Fresher Rep] ## Mentioned: - [KEK], [LDT], [chaseelialex], [THA] - Lots of door members. *Meeting opened at 10.12.57* ## Confirmation of minutes from 2018-06-19 - Any mentions of PUBG were removed from the minutes. - Comment about laughter was also removed. - Guild building has a 2nd floor, not a 3rd floor. Or does it? -------------------------------------------------------------------------------- Committee Reports ================= ## President's Report - General interclub relations: a Presidents' Summit in Cameron Hall is coming up soon - Was at Tenancy Busybee - Arms of couches look almost new - Tenancy consultation meeting - Much of little significance - Room 183 has been allocated jointly to the Wine Appreciation Society and Craft Brewing Society - Tenancy is now considering allowing clubs to get Occasional Liquor Licenses for events held in tenant spaces. - This sounds like a bad idea. - If other clubs had events with alcohol, no under-18s could be legally present in Cameron Hall. Shenanigans. ## Vice President's Report - Swore very loudly when I woke up and saw the storage allocations. - Thought about door policy. - Talked to [KEK] about finding out who the Red Bull representative is, got a name and added them on Facebook. - No response so far, doesn't look like we will have free Red Bull on camp. ## Secretary's Report - Bought 6 crates, medium adjustable wrench, mini vise grips and hand soap. - Hand soap can be considered a donation to the loft if UCC doesn't want to pay for it. - Total: about $70 - Also donated some teatowels to the kitchen upstairs. - If they actually get used then I'll probably take them home to be washed occasionally. - mini-DP adapters have arrived, sent receipts to [CFE]. - Someone else ([CFE]) needs to log into Square to do the ID verification stuff. - Still no further progress with PayPal. - I have no working phone number right now so I can't make calls. :( - More correspondence with Andrew Shugg - Possibility of a more formal relationship with UCC and UWA IT including dedicated ServiceNow login - For authenticated UWA LDAP access... hahahahah. But it is likely *possible*. - Turnout at tenancy busybee was not fantastic, but the place was looking much cleaner afterwards. - Good job [GOZ] for making the couches great again. - Turnout at tech busybee was abysmal. - Exactly 1 wheel member was present. - I am extremely disappointed. - We now have an unofficial vintage computer display in Cameron Hall. - Thanks to [TFM], [DAS], [TFD], [chaseelialex] and mystery UCC member for helping out. ## Treasurer's Report - Absent on account of unwellness. - Accounts: - Cheque: $5369.39 - Mastercard: $30.62 - Guild: $1753.65 ## Fresher Rep's Report - Absent. ## OCM Reports - [LCY] has nothing to report. - [KAT] and [CHB] are absent. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - [FVP] mini DP to VGA cable was installed on Gothamburg, not sure if it works - Maltair went down twice on Monday. Don't run `fstrim` on it. Ever. - Motsugo went gaga and AD looks broken but actually works. - Proxmox upgrades are planned. ## Network - Net works. ## Desktops - Pinball now works, did a fresh install of Mint 18.3 on the new SSD. - [THA] hasn't sent anything in yet about upgrading Porcupine. ## Misc - We have a lot of VTs to test. -------------------------------------------------------------------------------- New equipment ============= - Crates x 6 - Tools x 2 - Cables x 2 - [FVP] is happy to leave reimbursements to the next meeting so that [CFE] can do that kind of stuff. Drinks and Snacks ================= - We need coke zero. -------------------------------------------------------------------------------- External Entities ================= ## Mail - Mail has been checked. Nothing in the mail. ## Guild/SOC - Tenancy busybee - Received apologies from: [JWB], [CHB], [AJT], [TPG], [DJF], [BJS] - Apologies (perhaps a little late) from: [JDN], [TFM] - Attended: [MVP], [CFE], [FVP], [DIE], [NTU], [TFD], [BIG], [GOZ], [KAT], [LCY], [TBB], [LDT], [ROB] - No apologies: [KEK], [BRO], [BLZ], [DAS], [HYT], [johnn27], [PJA], [THA] - Not current UCC members: [M12], [EAR], [LDA] - [GOZ] We do not officially state that communication with door members will come by email, so many people expect that a Facebook event will be created but we didn't do that. - Late apologies from [TFM] did not give a reason for why the apologies were late. - Door members to be removed: [KEK], [BRO], [BLZ], [DAS], [HYT], [johnn27], [PJA], [TFM], [THA], [M12], [EAR], [LDA] - TODO: [FVP] Send emails to door and [TFM]. - So far we have not been allocated any cupboards, we will need to clear them out in the next few weeks. ## Other Affairs - Electrolux has called [LDT] and say that they now have all the parts to repair the aircon! Events ====== ## [ROB] UCC Nostalgia Night - Scheduled on Saturday 2018-07-07, 18.00 until late. - We need to write an EMP by this Sunday. - [GOZ] Need to make sure we have emulators in case people don't bring consoles. - A pizza run (or some sort of food) will be organised for the event. - [GOZ] may be attending and should be able to do a food run. - TODO: [LCY] write an EMP for the event and submit it. ## Movie nights - Dead for now. ## Sysadmin "Tech-talk" workshop - Probably also dead for now. ## Camp - TODO: [FVP] Upload the consent form to the wiki. - TODO: [FVP] Send reminder email to ucc-announce. - [GOZ] Lack of committee members who can drive is a practical issue. - [JWB] Can we look into hiring a bus? - [GOZ] No. - [FVP] should be able to find a supervising driver willing to be dragged around for a day or so for transporting equipment. - [GOZ], [KAT] and [GIR] have licenses. [FVP] has a van but no license. ## Tech Busybee (24/06/2018) - See Secretary's report above. - Stickers were put on things. - Green = keep. - Magenta = keep one of that type of thing, subject to discussion. - Orange = remove from clubroom (bin, give away, sell, etc). - Due to lack of attendees, things took longer than anticipated. - Almost everything under desks was taken out. Anything without a sticker has yet to be inspected. - Contents of cupboards were not inspected. - No sorting of crates was performed. - Suggested course of action is to organise another event to finish the cleanup. - Tenancy busybee end of July could be a tech/wheel event, provided clubroom stays relatively clean. - [FVP] Compulsory wheel attendance (apologies accepted) would probably be the most effective way to get the job done. - [GOZ] We will need to hire our own e-waste skip, Tenancy will hopefully have the busybee skip present before Camp so we can use that as well. - Wheel should be invited to the busybee a week before camp as well as door. - [GOZ] The other clubs have their busybee during camp so we should have Cameron Hall mostly to ourselves. - [JWB] We have lots of lego mindstorms which haven't been touched for a year. - [GOZ] now has some time so might be able to run some kind of "Intro to Robotics" course. -------------------------------------------------------------------------------- Action Items from 2018-06-19 ============================ ### [GOZ] - [GOZ] Organise couch cleaning equipment for Saturday - *done*. - Couches are remarkably clean. - [GOZ] Buy SATA-USB adapter - *acquired, on the shelf* - Will do reimbursement next week. ### [JWB] - [JWB] Do Food Safety Training. - *ongoing* ### [CFE] - [CFE] Untangle financial records for 2016. - [CFE] Implement committee handover documentation archive. - [CFE] Chase up [LDT] and ask about Windows licenses. ### [FVP] - [FVP] Remove the people from doorgroup list who are not members - *ongoing* - [FVP] and [CFE]: Organise sysadmin workshop for semester 2 - *ongoing* - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018) - *ongoing* - [FVP] Do Food Safety Training - *ongoing* ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### Others - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews - *in progress*. - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- General Business ================ - [CHB] Reiterating [FVP], we should get plans for a room upgrade, probably tap into a term deposit. - [FVP] Organise some meetings specifically to talk about this, anyone interested can come? - [GOZ] Floors will be redone at some point in the nearish future - we should plan ahead. - *Committee takes a pause while [GOZ] goes and renews parking.* *Meeting closed at 12.11.00* Current Action Items ==================== **Food safety training can be found [here](https://www.imalert.com.au/foodsafety/training/welcome.php?sub=cityofperth)** ### [JWB] - [JWB] Do Food Safety Training (*done as of 12.49*). ### [CFE] - [CFE] Untangle financial records for 2016. - [CFE] Implement committee handover documentation archive. - [CFE] Chase up [LDT] and ask about Windows licenses. ### [FVP] - [FVP] Remove non-door members from dispense and mailing list. - [FVP] and [CFE]: Organise sysadmin workshop for semester 2. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). - [FVP] Do Food Safety Training. - [FVP] Send emails to door and [TFM]. - [FVP] Send camp reminder email to ucc-announce. - [FVP] Upload updated camp consent form (*done as of 12.47*). ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### [LCY] - [LCY] Write an EMP for Nostalgia Night (2018-07-07) and submit it. ### Others - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 12:58 on 2018-06-26*