UCC Committee Meeting Minutes 2018-06-12 ======================================== Attendance: =========== ## Present: - [JWB] William Chesnutt [Vice President] - [CFE] Zack Wong [Treasurer] - [FVP] Felix von Perger [Secretary] - [CHB] Alden Bong [OCM] **Non-committee:** - [THA] Thomas Hill Almeida - [TBB] Alfred Burgess ## Apologies: - [GOZ] Andrew Gozzard [President] - [GIR] Caira Bayman [Fresher Rep] - [KAT] C. C. 'Blake' [OCM] ## Absent: - [LCY] Chien Yi Lo [OCM] ## Mentioned: - [BOB] Andrew "Bob" Adamson - [333] Dylan Hicks - [yautja] Andrew Shugg - [NTU] Nick "The Unambiguous" Bannon - [LE@] Elliot Nunn - [PJA] Peter Allnutt *Meeting opened at 10.21* ## Confirmation of minutes from 2018-06-01 - Accounts was not updated properly after meeting; should have been: - Cheque: $5621.32 - Mastercard: $30.62 - Guild: $1753.65 -------------------------------------------------------------------------------- Committee Reports ================= ## President's Report - Not here. ## Vice President's Report - Thought about door policy. ## Secretary's Report - Emails to [BOB]. - Discuss in general business. - Sent email about BeBoxen to tech. - Second instalment of ProjectWhatIsThat. - Ordered Ubiquiti nanoHD from UBWH. - Reimburse me $266.88 please. - Will forward the invoice to treasurer once it arrives. - Started working on `uccportal` with [333]. - Sent an email to Guild IT (kelvin.lee@guild.uwa.edu.au) asking about LDAP related stuff. - No response yet. - Talked to Aoibhinn (Unigames) about Roleplay for Life. Apparently UCC has a plan? [GOZ] - [JWB] We will get a subcommittee set up when we have more people at a meeting. - [JWB] We don't actually do anything for RfL, basically just run a long blue cable. - Sent email to Andrew Shugg [yautja] about access to Guild "Communications Cupboard" server room. - Probably could also ask about LDAP at some point. - [CFE] You can just go down to Guild and ask for keys, they call security and then security unlocks it. - [JWB] The last time we did that was during the power outage. - [CFE] I believe UWA IT *should* have a key. ## Treasurer's Report - Accounts: - Cheque: $5921.38 - Mastercard: $30.62 - Guild: $1,753.65 - Safe: 5 pence ## Fresher Rep's Report - Absent. ## OCM Reports - [CHB] has nothing to report. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - Serving. ## Network - [JWB] Net works. - [CFE] A rare statement in UCC. - The new wifi was installed on Monday by [CFE] and [FVP]. Now it works. ## Desktops - [CFE] On desks. - Still waiting on SSD from [BOB]. ## Misc. - [JWB] We can sell [TBB]'s computer for parts! -------------------------------------------------------------------------------- New equipment ============= - Ubiquiti Unifi nanoHD Drinks and Snacks ================= - [FVP] Bought some snacks and stuff. - 12 x Up&Go Vanilla - 6 x Up&Go Banana - 6 x Up&Go Strawberry - 24 x LeSnak Tasty - 24 x LeSnak Cheddar - 26 x Nescafe Instant Cappucino - Total: $51.50 - [CFE] Motion to reimburse [FVP] $51.50 for a snack run. - [JWB] seconds. - Motion passes: 1 abstains, 3 in favour. - [CFE] Also we're out of creaming soda. - [JWB] I'll mark that as one of the great tragedies of my life. - [JWB] We can finally replace it with something else that isn't raspberry flavoured sugar water. -------------------------------------------------------------------------------- External Entities ================= ## Mail - Mail has been checked, nothing arrived. ## Guild/SOC - [TBB] There is a tenancy/SOC cleanup on the 23rd June at 11am. - [FVP] There is a UCC Tech Cleanup on the 23rd June. Or was. - Discussion ensues relating to potential confusion about the cleanups. - SOC busybee dates are Saturday 23/06/2018 and Sunday 29/07/2018. - Second SOC busybee, would be during camp, which means that we will need to run ours the week prior (Saturday 21/07/2018). - [JWB] Unigames camp is weekend of 30/06/2018. Next cleanup is 2 weeks later. I don't want to run 3 cleanups in 4 weeks. - [FVP] The tech cleanup should really be done during the winter break. - TODO: [FVP] Reschedule tech cleanup to Sunday 24th June. - [JWB] Half of the UCC storage application was missing. - In order to see half of the questions on the form, there was a very strangely worded yes/no question which hid the latter (and more important) part of the form. - TODO: [CFE] and [JWB] to resolve the storage applications issue. ## Other Affairs - Electrolux hasn't sent us any other letters. Events ====== ## [ROB] UCC Nostalgia Night - Nothing more to say about it now. ## Quiz Night - [CFE] still needs to do the money stuff. - Need to know how much and who to send it to. - TODO: [FVP] Send the money related things from Quizmittee to [CFE]. ## Movie nights - Nothing new to say. ## Sysadmin "Tech-talk" workshop - Almost winter break! Yay! ## Camp - [FVP] Talked to guild events and yes, we are able to give out tickets to organisers (ie. if they are unable to buy one). - [KAT] was going to do a poster but is very busy. - [GOZ] talked to Guild Events and has organised a poster. - Should be ready by Friday. - Reminder to do Food Safety Training. -------------------------------------------------------------------------------- Action Items from 2018-06-01 ============================ ### [GOZ] - [GOZ] Discuss with other clubs to gauge interest in wifi upgrades. - [GOZ] Make social media posts for camp. - [GOZ] Look into cleaning the couches. ### [CFE] - [CFE] Untangle financial records for 2016. - [CFE] Implement committee handover documentation archive. - [CFE] Chase up [LDT] and ask about Windows licenses. ### [FVP] - [FVP] and [CFE]: Organise sysadmin workshop (next semester). - [FVP] Send business case for multifunction printers to lists to get feedback. - *not done* - [FVP] Investigate options for camp internet. - *ongoing* - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). - *ongoing* - [FVP] Respond to emails about the BeBoxen. - *done* ### [KAT] - [KAT] Produce or otherwise obtain a poster for Camp. - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### Others - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - *ongoing* - [LCY]: Organise first-year unit study events (next semester). - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- General Business ================ - [TPG] Purchase: MiniDisplayPort (thunderbolt 2) to VGA adapter for Gothamburg (the mac server) - $40 - (https://www.officeworks.com.au/shop/officeworks/p/comsol-male-mini-displayport-to-male-vga-cable-3m-comdpvga02)[here's one at officeworks] - [FVP] Get a Thunderbolt 2 to HDMI adapter as well. They're good to have. - Get a couple of DVI to HDMI cables. - And some HDMI to HDMI cables. - [CFE] wants to know how much this costs before we go any further. - [FVP] Motion to budget $40 for buying the Mini Display port cable. - [CFE] seconds. - Motion does not pass. 2 in favour, 2 against. - [CFE] motion to budget $25 to buy (2 thunderbolt/mini DP adapter thingies)[https://www.ebay.com.au/itm/Mini-Display-port-to-HDMI-DVI-VGA-Adapter-for-Microsoft-Surface-Pro-1-2-3-4/181827698925?hash=item2a55c680ed:g:E5kAAOSwgQ9Vxg-t]. - [FVP] seconds. - Motion passes unanimously. - TODO: [FVP] Buy Mini-DP adapters. - [FVP] Interpret some section of the constitution about making rules. - [FVP] Low priority issue. - [CFE] We should wait for [GOZ]. - [FVP] Should non-paying, non-life members still have web hosting and email (forwarding)? - [CFE] Probably should add disabling this stuff to the locking procedure. *Meeting closed at 11.41* > That's like an hour and a half. That's not bad. > - [JWB] Current Action Items ==================== ### [GOZ] - [GOZ] Discuss with other clubs to gauge interest in wifi upgrades. - [GOZ] Look into cleaning the couches. - **[GOZ] Obtain a poster for Camp and make social media posts.** ### [CFE] - [CFE] Untangle financial records for 2016. - [CFE] Implement committee handover documentation archive. - [CFE] Chase up [LDT] and ask about Windows licenses. ### [FVP] - **[FVP] Reschedule tech cleanup to Sunday 24th June.** - [FVP] Send the money related things from Quizmittee to [CFE]. - [FVP] Buy Mini-DP adapters. - [FVP] and [CFE]: Organise sysadmin workshop (next semester). - [FVP] Send business case for multifunction printers to lists to get feedback. - [FVP] Investigate options for camp internet. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). ### [KAT] - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### Others - **[CFE] and [JWB] to resolve the storage applications issue.** - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - [LCY]: Organise first-year unit study events (next semester). - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 23:15 on 2018-06-27*