UCC Committee Meeting Minutes 2018-06-01 ======================================== Attendance: =========== ## Present: - [GOZ] Andrew Gozzard [President] - [CFE] Zack Wong [Treasurer] - [FVP] Felix von Perger [Secretary] - [CHB] Alden Bong [OCM] - [LCY] Chien Yi Lo [OCM] **Non-committee:** - [TFM] Thomas Miller - [PJA] Peter Allnutt - [ROB] Robert Hortin ## Late: - [JWB] William Chesnutt [Vice President] - [GIR] Caira Bayman [Fresher Rep] ## Apologies: - [KAT] C. C. 'Blake' [OCM] - Will be absent from 21/05/2018 to 6/06/2018 (see [previous minutes](2018-05-04.ucc)) ## Mentioned: - [BOB] Andrew "Bob" Adamson - Chris, UWA IEEE president - [LE@] Elliot Nunn - [TRS] James Andrewartha - [MTL] Mark Tearle - [TBB] Alfred Burgess - [BJS] Sam Benson *Meeting opened at 16.07* ## Confirmation of minutes from 2018-05-25 - [JWB] doesn't like the lack of detail on the email to [BOB]. - There was no mention of sending a warning to [BOB]. - [GOZ] has since sent emails to wheel@ to clarify policy issues and to [BOB] to clarify the warning. - The consensus of the committee was to send a warning to [BOB]. - No other issues. -------------------------------------------------------------------------------- Committee Reports ================= ## President's Report - Not a lot to report. - Spoke to various people including Chris, president of UWA IEEE. - *[GIR] arrives at 16:08.* ## Vice President's Report - Absent, report delivered later. - Considered door policy. - Had an interesting discussion with [LE@] about the BeBoxen on Monday night. ## Secretary's Report - Sent an email to [BOB]. LOL. - Looked into RFID cards. - *[JWB] arrives at 16:09.* - We might get a free "Wow Pack" from https://info.madebyoomph.com/ - Nope, sadly they charge £20 shipping for postage outside the UK. - Sent a bunch of other requests to companies asking for quotes. - Probably around $2-3 AUD per card for low volumes (minimum order would be probably be around 50-100 cards) - Talked to [TRS] about wifi after last meeting. - See section New Equipment below. - Multifunction printers - Minimum price for something decent (colour laser printer + scanner with feeder) would be around $400 - Price increases further if you buy it from a reputable source (online) - around $600 - Something like [Brother MFC-9340CDW](https://www.harveynorman.com.au/brother-mfc-9340cdw-multi-function-laser-printer.html) might be suitable. ($597 from Harvey Norman) - Probably not worth it. We already have a working printer. - Checked the mail on Thursday. ## Treasurer's Report - Accounts: - Cheque: - Mastercard: - Guild: Same as it always is. - Grants have been submitted. - Need to reimburse [BOB] $209.99 for new SSD - [CFE] Motion to reimburse [BOB] $209.99 for new SSD. - [JWB] seconds. - Motion passes unanimously. - I also now have time to actually do things, yay ## Fresher Rep's Report - Freshers are still happy. ## OCM Reports - [KAT] is absent. - [CHB] has nothing to report. - [LCY] has nothing to report. -------------------------------------------------------------------------------- Machine Technical Reports ========================= ## Servers - [CFE] Broken things are still broken, working things are still working. - [GOZ] It's UCC, it takes an unfathomable amount of effort to fix. ## Network - Nothing new. ## Desktops - New SSD for Pinball is still on its way, [BOB] will be reimbursed for it once it arrives. -------------------------------------------------------------------------------- New equipment ============= - Upgrade 802.11 infrastructure - [TRS] recommends the following: - 2 x [Ubiquiti Unifi AC Lite AP](https://www.ple.com.au/Products/621661/Ubiquiti-UniFi-AP-AC-Lite-Access-Point) - $119.00 AUD - 1 x [Ubiquiti Unifi nanoHD](https://www.ple.com.au/Products/631821/Ubiquiti-UniFi-nanoHD-80211ac-Access-Point) - $279.00 AUD - Total $517.00 AUD - [GOZ] agrees with recommendations of [TRS]. - [JWB] It seems a bit steep. - [PJA] The club shouldn't necessarily be spending money to provide services outside the clubroom. - [TFM] Perhaps we should remove our services outside the clubroom to draw people back into the room. - Committee is not in full agreement that we should do a full upgrade. - [GOZ] Should we discuss with other committees to see if they would be willing to contribute to the upgrade cost? - TODO: [GOZ] to discuss with other clubs to gauge interest in wifi upgrades. - [FVP] Motion to budget $300.00 to buy a UniFi nanoHD. - [GOZ] seconds. - Motion passes unanimously. - [GOZ] unhappily realises that we now have an additional Silicon Graphics box on the shelf. Drinks and Snacks ================= - Nothing to report. -------------------------------------------------------------------------------- External Entities ================= ## Mail - Nothing came in the mail. ## Guild/SOC - Next SOC meeting is coming up soonish. - [GOZ] If we can't send anyone to this meeting then we need to make sure we send apologies. ## Other Affairs - [FVP] Called PABX supervisor on 2377. - Last call was from Andrew Gozzard, then UCC Vice President, in 2014 - Confirmed that contact details are up to date - Confirmed that the [UWA standard pricing scheme](http://www.it.uwa.edu.au/service-catalogue/email-phones/telephony#availability-and-support) is the only option available for UWA internal landlines ($22/month, unknown but fixed call rates) - Suggest getting club smart/dumb mobile with a cheap plan like [Amaysim $10/year](https://www.amaysim.com.au/plans/mobile-plans/as-you-go) - Asked about passwords on outgoing calls; no system to implement this seems to be currently in place according to the PABX people. - So, about the phone. - [JWB] It's f\*\*\*ing useful. - [TFM] Easy to call security. - [GOZ] The phone is very convenient to have. - [JWB] Realistically, we pay that money so that we don't have to think about it. And it works. - [GOZ] If we weren't automatically billed for it, it would probably die out. - [GOZ] The treasurer, [CFE], does not complain about it, so it can't be significant. - [LCY] Something has been done, now we know more about it at least. - [GOZ] We can probably just live with it. We can receive incoming calls and it makes a funny ringing sound. - No further comment is made; committee is in consensus that the phone can be kept. Events ====== ## [ROB] UWA Sports eSports Event - [ROB] has just left. - [GOZ] had to bail a day before the event. - [CFE] was there just after the event, [ROB] said that turnout was much better than expected. - [CFE] doesn't know how much value we got out of it. - *[ROB] walks back in.* - [ROB] It was an interfaculty event, so most of the people that were invited were not already members of Cameron Hall clubs. - Around 70-80 people in Cameron Hall during the event. - Thanks to [TFM], [TBB] and [BJS] for helping out. - Some internal muckups due to timing of rounds and so on. - One new signup during the event thanks to [FVP]. - From what I've heard from UWA Sport, they are happy with the club involvement. ## [ROB] UCC Nostalgia Night - Something to bring up again next semester. ## Quiz Night - *[CFE] sighs.* - [GOZ] It's not actually that bad. - Quizmittee meeting on - [GOZ] No approval was made formally by quizmittee for clubs to actually spend any money on prizes. - However, at least one person in each club remembered what happened in previous years and went and spent money anyway, including UCC ($60 of steam vouchers). - Except for UniSFA which explicitly decided to not spend any money. - 3 options provided by Quizmittee to resolve the interclub reimbursement issue. Options must be ranked by preference. - Option A: No club is reimbursed anything. - Option B: UCC, Panto and Unigames get $50 each, UniSFA does not get anything. - Option C: UniSFA gets nothing, Unigames gets $50, UCC gets $60 and Panto gets $90. - [JWB] reads out the Quiz Night reports. - Option A, B and C give us $95.00, $107.50 and $105.00 profit respectively. - [GOZ] Option A is the technically correct solution. Constitutionally it is dodgy whether or not we can actually approve spending to cover another club's mistake. - Committee discusses the options. - *[GOZ] leaves the room to tell the people in the loft to be quiet.* - Committee is in consensus that option B is our first preference. - [GOZ] Motion to officially approve options A and B with a preference for option B. - [LCY] seconds. - Motion passes unanimously. ## Movie nights - Rolling reminder. ## Sysadmin "Tech-talk" workshop - Also a reminder. ## Camp - EMP is done and approved. - [GOZ] claps. - Now we need to advertise. - [KAT] has been busy and hasn't been able to make a poster yet. - [FVP] has put it on the whiteboard. - [FVP] is feeling sad and depressed and doesn't want to do the social media advertising. - TODO: [GOZ] Make social media posts for camp. - We also need to look into internet for camp. - Need a SIM card and a modem. - [GOZ] We have `skywhale` in the tool cupboard. - Need to run a network night sometime before camp to make sure everything works. - TODO: [FVP] Investigate options for camp internet. - Ticket sales are managed in dispense. - [CFE] has been working on the paperwork side of things and attendee forms. - TODO: [FVP] Update the [wiki page](http://wiki.ucc.asn.au/UCCCamp2018). Action Items from 2018-05-25 ============================ ### [GOZ] - [GOZ]: Send email about door incentives - *done*. ### [CFE] - [CFE]: Untangle financial records for 2016 - *[CFE] laughs maniacally.* - [CFE]: Write and submit SOC grant applications - *done*. - [CFE]: Implement committee handover documentation archive - *to be done later.* - [CFE]: Chase up [LDT] and ask about Windows licenses - *not done*. - [GOZ] had a chat to [LDT]. - [LDT] has the keys if we need them. - [LDT] apparently has updated wheel docs... somehow? - *[JWB] leaves the room at 17:23.* ### [FVP] - [CFE] and [FVP]: Finish writing and submit the EMP for Camp - *done*. - [FVP] and [CFE]: Organise sysadmin workshop - *to do after exams*. - [FVP]: Research options for multifunction printers - *done*. - [FVP]: Send an email to [BOB] - *done, and done again by [GOZ]* - [FVP]: Investigate printed RFID cards - *done*. ### [KAT] - [KAT]: Get a poster for Camp - *not done yet*. - [KAT] and [CFE]: Print cards for machine specs and clubroom rules - *ongoing*. ### Others - [JWB], [LCY] and [CHB]: Discuss door policy reviews - *ongoing*. - [LCY]: Organise first-year unit study events - *been too busy*. - Bring back next semester. - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. - *[JWB] returns to the room at 17:26.* - These have to be submitted sometime before the camp. - [LCY] notes that Coke Zero is a diuretic. - [JWB] complains that the meeting is going too long. -------------------------------------------------------------------------------- General Business ================ - [FVP] Discuss BeBox sale price. - Do we really want to sell these? Consider Elliot's email. - [GOZ] When the emails went out to tech@ about the BeBoxen, the general consensus was that we can sell them. - [MTL]'s comment about "selling the family silver" is not wrong. - The club doesn't need to sell them. - [JWB] Selling them is irreversable. - TODO: [FVP] to send email to tech@ to continue the discussion. - [FVP] The BeBox was literally the first item I pulled off the shelf, and there's a lot of actual junk around UCC that takes up a lot more space. - Note to those who are interested in discussions relating to selling or investigating things around UCC, please subscribe to `tech` mailing list. - [FVP] wants to discuss the tech cleanup on Saturday 23/06/2018. - The point of the cleanup is to pull things off shelves and out from under desks and consider why the club has them. - [GOZ] Coloured stickers would be useful (ie. red to mark for death, green to keep) - [FVP] wants to make sure there will be free pizza. - [GOZ] A reasonable budget would be under $5 per person. - [FVP] Review long and short term goals and discuss timeframes. - Points raised at the AGM, which we have not yet specifically discussed: - More women in UCC / on committee; be more inclusive and more broad. - Increase focus on computer science / technological interests. - [GOZ] We should try to do more tech talks and stuff. - Clubroom renovations - Making clubroom better suit our purposes (better access to tool cupboard, workbench, 3D printer) - Machine room rebuild - Make the room more inviting - General consensus from AGM about using some of the term deposit money to generally make the clubroom better. - [GOZ] Something that should be done around the same time as the floors in Cameron Hall. - [CFE] We should figure this out before 3rd of August so we can apply for Special Project Grants. - What we have discussed already: - Door policy reviews. - [GOZ] personally wants the changes to be in effect by the start of semester 2. - [GOZ] Keep these as reminders to things from the AGM. - [BOB] UCC needs new couches. Our current ones are feral. - [GOZ] thinks we probably just need to wash them. - [JWB] looks disgustedly at the arms of the couch covered in human detritis. - [GOZ] Couches are expensive, we should ideally try cleaning them first. - [JWB] Some of the cushions are damaged. - [LCY] suggests using some kind of heavy duty "Rug Doctor" cleaning stuff. - TODO: [GOZ] Look into cleaning the couches. - [FVP] Discuss what events we are going to run in the next 3-6 months. - Anniversary dinner: not until September - UCC and Unigames camp are a month apart. - [GOZ] We shouldn't run anything big in between because it will probably have low attendance. - End of semester LAN? - [GOZ] Everyone keep in mind we need to think of events to run. - We did do some good events earlier but stopped due to low attendance. *Meeting closed at 17:48.* Current Action Items ==================== ### [GOZ] - [GOZ] Discuss with other clubs to gauge interest in wifi upgrades. - [GOZ] Make social media posts for camp. - [GOZ] Look into cleaning the couches. ### [CFE] - [CFE] Untangle financial records for 2016. - [CFE] Implement committee handover documentation archive. - [CFE] Chase up [LDT] and ask about Windows licenses. ### [FVP] - [FVP] and [CFE]: Organise sysadmin workshop (next semester). - [FVP] Send business case for multifunction printers to lists to get feedback. - [FVP] Investigate options for camp internet. - [FVP] Update the [Camp wiki page](http://wiki.ucc.asn.au/UCCCamp2018). - [FVP] Respond to emails about the BeBoxen. ### [KAT] - [KAT] Produce or otherwise obtain a poster for Camp. - [KAT] and [CFE]: Print cards for machine specs and clubroom rules. ### Others - [JWB], [LCY] and [CHB]: Continue discussing door policy reviews. - [LCY]: Organise first-year unit study events (next semester). - Committee: Everyone with RSA or Food Safety certificates, please send them to [CFE]. -------------------------------------------------------------------------------- *Minutes uploaded by [FVP] at 23:15 on 2018-06-27*