UCC Committee Meeting Minutes 2018-01-11 ======================================== Attendance: =========== Present: -------- - [DJF] Chris Forbes [President] - [KEK] Arend Pramoko [Social VP] - [AJT] Alex Thatcher [Treasurer] - [CHS] Oscar Hemroso [Secretary] - [DIE] Cam Locke [Education Officer] - [ROB] Rob Hortin [Social Officer] - [TBB] Nicholas Coetzer [OCM] - [KAT] CC 'Blake' Apologies: ---------- - [LDT] Roland Kerr [Education VP] - [JWB] William Chesnutt [Fresher Rep] - [CFE] Zack Wong [OCM] Mentioned: ---------- - [GOZ] Andrew Gozzard - [ODF] Jon van Buren - [TFM] Thomas Miller Meeting opened: 1322 > Meeting is downstairs because the Cameron Hall fire alarm is going off Confirmation of minutes from previous meeting ============================================= - I sent out 3 sets of minutes for two meetings - They're up on the website - Haven't been entirely fixed ================= Committee Reports ================= President's Report ------------------ - Coke run(s), we have coke zero - Of course [wil] isn't here to appreciate that - Sent messages to the other Cameron Hall presidents about getting a standing banner for O-day - They haven't responded - Also sent out O-Day directory info to SOC - It's a big booklet for all the clubs, with our logo and a blurb Secretary's Report ------------------ - Sent out [LDT]s and [AJT]s minutes for the last two meetings this morning - Haven't got around to membership forms yet, will probably do it today Treasurer's Report ------------------ - Cheque: $3576 - Mastercard: $49 - Guild: $1651 Fresher Rep's Report -------------------- - Abesent ================= Portfolio Reports ================= Education --------- - VP absent - [DIE]: no, i've been away or sick Social ------ - Nothing ========================= Machine Technical Reports ========================= Servers ------- - Serving Network ------- - Working Desktops -------- - [BIG]: Some people were having trouble logging into Pinball yesterday and the day before - Black screen with cursor no matter how many restarts - [CHS] logged in fine today, shrug ============= New equipment ============= - None ================= Drinks and Snacks ================= - Two drinks runs done by [DJF] - [CHS] moves to reimburse [DJF] $56.05 for drinks run done on his own card - [AJT] seconds - Passes unanimously - Snacks machine refilled with stuff in machine room ================ External Affairs ================ Mail ---- - Not checked Guild/SOC --------- - See pres report Other Entities -------------- - Nothing ====== Events ====== > [DJF] goes to check whether the door to UCC is open - hint, it's not - Fresher Guide Writing Night - [CHS] to organise a date - Uncharity Vigil - Saturday, 3rd of February - Both subcommittee members are absent - Last week, committee decided to purchase steam games using the Christmas sale to make loot boxes for uncharity vigil - Ended up being too logistically difficult - Need to brainstorm new ideas to fundraise - Back to Skool LAN - Saturday, 17th of February - People to wear their school uniform? - [KEK] and [ROB] to create event, emp - O-Day - Friday, 23rd of February - Stall has been booked - See presidents report - Focus is on other events - Fresher events - [TBB] talked to [CHS] - He was asking whether [GOZ] was running the intro prog - If not he was volunteering - Ed portfolio to investigate ============ Action Items ============ - [CHS] to send an email to tech@ to figure out how UCC's wi-fi network is operating, and also how much it will cost - Ongoing - [BIG] to investigate Unisfa internet - Did, but right now Unisfa is redoing their room - Ongoing - [LDT] to talk to [ODF] about crash course internet event - Absent, ongoing - [LDT] to work with [CHS] to get commitee and/or door member faces onto Cerberus - Ongoing ================ General Business ================ - [TFM]: I propose a clubroom/door channel for the discord - Committee is unsure how much it'll be used, but we should still make it - Email to remain the primary form of communication - [TFM]: I also propose that (to aid accountability and avoiding people thinking it is always their issue to deal with) that when someone empties the bins they write when on the whiteboard - [CHS]: Had a conversation with other people about why they weren't emptying the bins - They said that the skip bin access was locked - However, the correct place to take the rubbish is the group of bins near the psychology block - [CHS] to send email to door about bins, it seems the reason why they aren't being taken out was because of misinformation, not unwillingness Meeting closed at 1404 Current Action Items ==================== - [CHS] to send an email to tech@ to figure out how UCC's wi-fi network is operating, and also how much it will cost - [BIG] to investigate Unisfa internet - [LDT] to talk to [ODF] about crash course internet event - [LDT] to work with [CHS] to get commitee and/or door member faces onto - [CHS] to send email to door about bins, it seems the reason why they aren't being taken out was because of misinformation, not unwillingness Minutes uploaded by [CHS] at 15:15 on 2018-01-18