UCC Committee Meeting Minutes 2017-06-01 ======================================== Attendance ---------- Attendees: - [DJF] Chris Forbes [President] - [ROB] Rob Hortin [Social Officer] - [CFE] Zack Wong [OCM] - [RYS] Ruisi Chen [Secretary] - [AJT] Alex Thatcher [Treasurer] - [DIE] Cam Locke [Education Officer] - [KEK] Arend Pramako [Social VP] - [LDT] Roland Kerr [Education VP] - [BIG] Nic Coetzer [OCM] Apologies: - None Absent: - [DXT] Declan Tanna [FREP] Mentions: - [GOZ] Andrew Gozzard - Ben Zhao - Sam Benson - Passito Bandito ========================================= Meeting Opened 13:12 - Meeting moved to unigames because UCC was full, and unigames was empty - Door applications had to be discussed in-camera ========================================= Confirmation of minutes: - Probably - People read some parts ========================================= Committee Reports ----------------- President's Report - [BIG] leaves - If you're not at the meeting, read the [bleep] minutes - Sent an application to change our recorded financial year format to ACNC - Completed RMP and EMP and itinerary for camp (first drafts) - Had a meeting with Kasey today, approval meeting is set up for next Friday 1pm Treasurer's Report - Cheque: $4333.94 - Mastercard: $8.71 - Guild: Netsuite is down, should be the same as last week ($127.01) - [AJT] is busy, poke for reimbursements - Grants are due tomorrow 5pm, drafts are done need to add a few things Secretary's Report - I haven't done anything besides the minutes - [DJF] complains about his exam timetable Fresher Rep's Report - MIA ========================================= Portfolio Reports ----------------- Education - Many people have been proposing interesting educational ideas - [GOZ] CPU event will probably be best run from the start of Semester 2, not anticipating good numbers or exposure if run over the holidays - Sequel to electronics to be run before/in conjunction with [GOZ] event - Build and break a PC will be Semester 2 - 3D printer event next Wednesday with [LDT], probably late afternoon - [DIE] has been sick for a while, has he planned any events? - Robotics 1 finale: beginning of Semester 2 - Robotics 2 to start after the 'high level' robotics, build hype - [LDT] makes skeptical sounds, advises advertising early - Discussion of posters, format, submission process - Ball metaphor - [LDT] to get in contact with [GOZ] - [LDT]: "Be ready cam, you gotta have some shit for me" Social - It's not much except the end of semester LAN - 29th June possibly? But clashes with Unigames camp - Mid-break LAN? Possibly Saturday the 24th - Discussion of Saturdays as a good day for LAN - Enough distance from UCC Camp - Regularity of LANs pros and cons discussed, regular LANs are mostly pros - Date is set for 24th for LAN - Maybe another event between LAN and camp, maybe a DOTA 1v1 tournament (or something else) - Possibly one of [DXT]'s casual game nights ========================================= Machine Technical Reports ------------------------- Servers - Generally working with the exception to LOVEDAY - Something about intense network load, migrated everything off it, possible solutions in progress - Apart from that, servers are serving Desktops - Activating windows machines, but they randomly still do the thing even with the windows keys - Discussion about alt-tab weird stuff - Our windows machines are legal now - There is one machine which does not have a registered windows key, but refuses to register because it believes it has a windows key - More than enough licences to go around, and enough for CHARITY - Setting up CHARITY can be reserved for build and break a PC early next semester - Keyboard/various peripherals degrade over time - Having things in UCC is like having them go through a sand blaster and honey Others - No changes to "others" ========================================= New Equipment ------------- - Not this week, folks - [DJF] reprimanded for shitposting ========================================= Drinks and Snacks ----------------- - Still have drinks - Need to get more snacks, ran out of chocolate - Ran out of vanilla pepsi max - Food run to happen sometime next week (probably before committee meeting) - [KEK] - "Can we get fruits?" "Honey never expires" ========================================= External Affairs ---------------- Mail - [RYS] did not check the mail, will do after Guild/SOC - There was a guild meeting last night, lmao boiii - Nothing actually relevant - No engagement Panto - Has paid membership for their website - Will get that set up ========================================= Events ------ Camp - Fri 21st - Mon 24th July SAVE THE DATE - Approval meeting next Friday 1pm - Got to update a few things, but otherwise fine - People to get RSA's and First Aid certs LAN - 24th June - [KEK] to do EMP Relay for Life - Saturday 14th October - Would be keen to make a team if people will commit to showing up - Extended tangent into the origins of the potato shuffle running technique - Extended discussion on dysfunctional limbs - [DJF] moves discussion on, [BIG] brings up passito bandito ========================================= Action Items ------------ Update committee wiki - To be done Labelling stuff - To be done [DJF] to buy lable tape [AJT] to do Semester 1 Grants - Mostly done, will finish tonight, to be sent off tomorrow [AJT] to reimburse [KEK] for quiz night prizes [LDT] to purchase replacement fluro for machine room - Will be done - [LDT] is bitter about how we cannot touch anything anymore because we sacrificed so many souls to guild in exhange for material goods - [BIG] suggests we get candles - [LDT] describes a complicated system where computers turn on lighters to light candles - [DJF] suggests using lightbulbs - 3D printing of candles discussed - Turn UCC into a cult room, Unnecessary Candles Club/University Candle Cult ========================================= Reimbursements -------------- - [KEK] to get reimbursed $48 ========================================= General Business ---------------- CSSC - Sent us an email, was cool - Thinks CUCC is a good idea - [DJF] will reply by tomorrow night in response to a couple of other things addressed in the email - CUCC is a real pipe dream, especially when Coders for Causes moves into Unigames' old clubroom - For those playing at home, this is the Confederate of University Computer Clubs - Basically Reframe for computer clubs, but CUCC uses their own funds for your event - "We demand to be CUCCed" - [DIE] wants to dissolve the the club right now to make us into CUCC - CSSC wants to run a DOTA tournament a few weeks into next semester, [DJF] to respond Door Applications - Ben Zhao - Not approved - Sam Benson - Not approved - Passito Bandito - Awaiting response from campus security - [DJF] has been accused of being an absent father-figure ========================================= Meeting Closed 14:47 =========================================