UCC Committee Meeting Minutes 2017-05-18 =================================== Attendance ========= Attendees: [DJF] Chris Forbes [President] [AJT] Alex Thatcher [Treasurer] [RYS] Ruisi Chen [Secretary] [LDT] Roland Kerr [Education VP] [DIE] Cam Locke [Education Officer] [ROB] Rob Hortin [Social Officer] [CFE] Zack Wong [OCM] [TPG] also contributed to discussion Apologies: [BIG] Nicholas Coetzer [OCM] [DXT] Declan Tanna [FREP] [KEK] Arend Pramoko [Social VP] Absent: N/A Mentions: [MSW] Matt Winslade [BOB] Andrew Adamson [NTU] Nick Bannon ============= Meeting Opened 13:09 ==================================== Confirmation of minutes from previous meeting Probably Chris read them =============== Committee Reports =============== President’s Report Worked on more of the books, now our term deposits are legit and doesn’t look like we lost $50k Thinks it’s almost finished Got the keys for the cupboard (discussed further below) Camp: tried to talk to Kasey Need everyone’s RSA and first aid Secretary’s Report I don’t remember sending out last week’s minutes but apparently that happened? It did not happen, last week’s minutes got sent to committee list not the general mailing list They have now been sent out to the regular mailing list The script seems to be fixed for the meeting reminder emails credit: [DJF] Treasurer’s Report Reimbursed [BOB] $1903.81 Cheque: $4582.27 Mastercard: $8.71 Guild: $127.01 Reimbursements needed for: Went on foodrun with Cam this morning Move to reimburse alex Seconded Motion passes Fresher Rep’s Report MIA ============= Portfolio Reports ============= Education [LDT] talked to [MSW] some more, potentially got his ass in gear, i seriously doubt build and break a PC will be ready for next week just given the timeline we are operating on We still have a previous member’s PC in the machine room that’s been there for a year Potentially frankenstein it with catfish/porcupine Expertise would be nice, but should be very easy to arrange for the presence of people who know how to build a PC Tentative date, Maybe wednesday week after next Complications include winslade working full time, personally difficult for him to get here before 5, could kick things off a bit earlier Contingent on him getting the pieces Education Officer Robotics is dead Finding ways to either revamp event or improve on future events Server related events are Friday/Saturday How to train your server Friday 19th May 6-7PM start (but depends on when people show up) Actually, it starts at 4:30, and beginners are welcome. Between tpg and I, we can answer questions about: - Networking - Firewalls - Ports - Virtual machines - Storage - Remote access - Command line stuff - Running your own services - Programming - Hardware - Linux - That weird computer concept that you never quite got - And a whole lot more, while you attempt to install something on one of the old machines out of the UCC machine room. Social Arend is not here, that’s fine Overwatch event is still going forward, arend said he should be able to be there ROB will not be there, but he never said he would be You need to own/gain access to a copy of overwatch to participate End of semester LAN should probably happen Pre-exams de-stress LAN (2nd/3rd June) or Post-exams LAN (24/25th)?? Making a shirt for declan to wear [ROB] to decide ===================== Machine Technical Reports ===================== Servers New server, not yet deployed Network Nothing is going wrong at this very moment Complaints from league players, but that may just be them complaining in general Desktops We got them Cobra Graphics issues when rebooted [DIE] played video games on linux and nobody died He has opinions on this Others ============= New Equipment Server stuff Most of the mousepads =============== Drinks and Snacks Got drinks, mostly vanilla pepsi max There’s a strong market for vanilla bepis Got chips & chocolate ============ External Affairs ============ Mail Did you hear we got mousepads Nothing else Guild/SOC SOC meeting 24th May [DJF] to attend We got cupboards Cameron Hall Loft cupboards 3, 4, 5, 6 Keys are in the lock-box because door members will need them They are currently labelled, but we may need more permanent labels Ethernet cables will probably go into those cupboards (most of the LAN stuff) Debate about storage of protein shakes Some argue that we should not be storing protein powder in the clubroom Apparently several members store their personal protein powder in the room It’s clutter, other clutter needs to be disposed of as well Need to work out how to use our current space, and see how much other space we need to sort out Debate about how much stuff we can get rid of to make a meaningful difference in the amount of storage space we need Other Entities None ====== Events Quiz night Went well Sold 12 tables and 107 tickets Many profits UCC sold 20 tickets UCC prizes were popular CAMP A bunch of stuff is needed for camp EMP is half completed [DJF] has all the forms needed, just need to be updated Need to talk to Kasey about scheduling and stuff Talked to mitch re: trevor burke Trained chef, comes to camp for free but cooks for UCC Food handling and safety training is necessary for everyone who handles food at camp How to train your server Friday 19th May 6-7PM start (but depends on when people show up) ========== Action Items [LDT] has purchased 5 windows licences $71.50 for 5 windows licences Motion to reimburse [LDT] Seconded Motion Passed Committee to update wiki Relevant committee to do so when they are able Labelling stuff [AJT] and [DIE] to do stuff Will get around to it when they have time [DJF] to go to SOC meeting [ROB] to survey door members One respondent via email Talk to people from around the club: needs to be done ============= Reimbursements Already covered ============= General Business [NTU] brought this up 2 weeks ago Computer museum is having an open day during camp When people leave the premises they are responsible for their own safety because they are adults Panto Perhaps hosting website for panto No objections Discussions to continue $223 for modules for servers No objections ================= Meeting Closed 14:23 =================