UCC Committee Meeting Minutes 2017-05-11 ==================================== Attendance ------------------- Attendees: [DJF] Chris Forbes [President] [AJT] Alex Thatcher [Treasurer] [RYS] Ruisi Chen [Secretary] [DXT] Declan Tanna [Fresher Rep] [LDT] Roland Kerr [Education VP] [DIE] Cam Locke [Education Officer] [KEK] Arend Pramoko [Social VP] [ROB] Rob Hortin [Social Officer] [CFE] Zack Wong [OCM] Absent: [BIG] Nicholas Coetzer [OCM] Mentions [GOZ] Andrew “Gozz” Gozzard [MSW] Matt Winslade [EAR] Elton Rodriguez ====================================== Meeting Opened 13:07 ====================================== Confirmation of minutes from previous meeting ??? There has already been 24 hour period since the last set of minutes, so they should all be confirmed ================= Committee Reports ================= President's Report ----------------------------- - I did the storage cupboard applications - Applied for small or large storage because tenancy seems reluctant to give people large spaces unless they really need it - [CAM] never told [DJF] when storage applications were due so it was submitted late - Got some door photos up, need to get more done - We can actually have the llama back in the room - Explains llama to secretary - Cleaned up some of the stuff in the hallway, some of the stuff still needs to go but anything left out will be thrown out - The desk outside needs to go (or at least some of the desk) for efficient use of space - ([CAM] and [LDT] complain about the water cooler) - Got started on uncooking the 2016 books > [ROB] arrives Secretary's Report ----------------------------- - New transfer student anime trope Treasurer's Report ---------------------------- - Panto + assessments = [AJT] has been busy - Money - Guild $2030.82 - Mastercard $8.71 - Cheque (after payments go through) $3922.42 - [AJT] motions to reimburse [NTU] for $257.25 for a coke run - [TBB] seconds - Motion passes - Need to reimburse BOB for ~$2000 worth of stuff - will probably be going ~$50 over budget - CAM moves to increase the budget for cables by $50 - Arend seconds - Motion passes Fresher Rep's Report --------------------------------- - Doesn’t have anything ================= Portfolio Reports ================= Education --------------- - Honestly not much happened with respect to education - Robotics is happening tonight - Discussion of murderbot, apparently terrifying and could throw a brick through a window - Thinking about a build-a-pc events but unaware of how they were run in the past - [MSW] wants to make a PC from scratch, discussion of spare parts - Computer to the left of porcupine may become test subject - Date considered, will be contingent somewhat on [MSW] eligibility, will try not to have it on a thursday - We are probably allowed to mention that you can get a free beverage from the tav on a wednesday, there was discussion about this Social ------ - Last week i had the LoL 1v1 tournament 20-30 people turned up, red bull guy was a bro and gave us - Pack up for tournament was really, really atrocious, consequences dealt with for a week afterwards - One less set of speakers - Found a lock on - Disabled a switch, cameras went out, printer went out - Things were put in the wrong places - 72 cans for free, same amount of cans once every month that we can give away as prizes and stuff - Matt Pound at varsity talked to us about the ubereats project, email was sent out by [EAR] - Overwatch event May 19th 3-6PM Loft in collaboration with UWAnime (EMP done) - Cameron Hall quiz night tomorrow buy a ticket ====================== Machine Technical Reports ====================== Servers ------------- - Servers are serving - [CAM] still cannot log in - Apparently that’s his fault - Waiting on arrival of new drives Network ------------ - Seems fine - AD Upgrade Progress - Project night didn’t really happen last monday so it hasn’t been worked on for a while Desktops -------------- - They are good Others ----------- - Webcam have been frozen since 12:50 today - Webcams were down after the LoL tournament, but appear to be ok now - When [LDT] was fixing the cams and dealing with other shit: you know how one of those circuits were out last week, [GOZ] and roland switched half of the webcams over to an internal circuit so you can’t trip their power from outside the clubroom ============= New equipment ============= - None - Secretary - OCM ================= Drinks and Snacks ================= Present Discussion of including healthy food in vending machine [DJF] wants nothing to do with cans of tuna Musli is suggested Individual single serve cereal is discussed Issue of the provision of milk for cereal raised You can purchase 6 packs of individual servings of long life milk in little juice box cartons [LDT]: why didn’t you just call it anime milk ================ External Affairs ================ Mail ---- - Mousepads ordered in January have arrived - Some, not all Guild/SOC --------- - Next SOC meeting Wed 24th May - [DJF] to attend unless otherwise notified Other Entities -------------- - Need to pass subcommittee regulations for the LARP - 3D printing tokens - Stuard and andre are working on hacking systems - Cam and alex on subcommittee - Cam moves to pass subcommittee regulations for LARP - Alex seconds - Motion Passes ====== Events ====== Robotics Tonight terrifying robot will be present Middle of the day, set up projector, couch games Weekly shitposting games Friday night Declan’s thing Jackbox games style Rob and Arend to come up with a short list of games with declan for this games night Fresher LAN - happened, was good - How to build/break a PC - Already discussed Quiz Night Tomorrow You should all go $50 already budgeted for prize pool Arend to get prizes before tomorrow night 2 x $20 varsity vouchers Little usbs/cube of USBs ============ Action Items ============ Cerberous is fixed [DJF] attended the last SOC meeting Overdue accounts have been locked Windows licences not bought [LDT] to get [TBB] to do it Committee to update Wiki There has been no website response from Guild [AJT] and [CAM] to investigate tool cupboard wiki Ongoing Thinking about barcodes Need asset register [DJF] to follow up with ACNC Not done [DJF] to do storage requirements done ============= Reimbursements -------------------------- Arend: $29.90 for clamps Approved Roland: $91 for electronics consumables Approved General Business ================ [GOZ] wants to set up a virtual machine for the programming society Approved Thursday 1PM committee meetings Noise and games in the clubroom makes it hard Meetings will now start in the clubroom and only move to the CCZ if it’s too noisy/dysfunctional Survey ex-door members to ask why they didn’t reapply [ROB] to put out a survey this afternoon Professional development ideas discussed Hackathons Projects and startups Networking events Looking forward to Coders for Causes moving in next door Peak time metering is discussed Has not become any less relevant To be brought up next week There are pros likes increased access to computers and health benefits Cons are not sure how much this will change user behaviour Ideally people would just be courteous and get off the computer after a couple of hours so other people can have a turn > Cam leaves to pay for his parking ================== Meeting Closed: 14:36 ==================