UCC Committee Meeting Minutes 2017-03-28 ======================================== Attendance: =========== Present: -------- Chris Forbes [DJF] Arend Pramoko [KEK] Jeremy Cole [M12] Alex Thatcher [AJT] Cameron Locke [DIE] Robert Hortin [ROB] Zack Wong [CFE] Declan Tanna [DXT] Late: ----- Roland Kerr [LDT] Apologies: ---------- Alfred Burgess [TBB] Absent: ------- Mentioned: ---------- Taylor Home [TAY] Meeting opened: 1305 Confirmation of minutes from previous meeting ============================================= - Apologies to Alfred's non-existent brother - Further apologies for TLAs Committee Reports ================= President's Report ------------------ - Organised appointment for Westpac handover, can't just go in and do it - Did handover stuff with [AJT] - Deposited money in safe - Started the baby steps of sorting out the website - Fixed contact details on the Contact Us page - Updated the Door Group members -Mostly - Emailed Bob re: door application and panda2 (William) Secretary's Report ------------------ - Became unemployed - HOW DO I DO THIS!?! - Bit of liaising with [BOB] re: his door app - More in GB [LDT] Arrives 1307 - Policy sh*t - How many god damn copies of sh*t are there?!? - Current priorities are completed Door policy, actual Wheel Policy/Guidelines and Network account policy - MemberDB is complete - *rant about handwriting* - *rant about incomplete forms* - [M12] gets legal - Staircase is clear of cruft! - good job to people who came in on the weekend! Treasurer's Report ------------------ - Accounts: - mastercard: $8.70 - cheque: $4,831.23 - guild: $2,030.82 - Webcam for Panto - have a few ideas Social Report ------------- - Fresher Lan - April 21st - EMP done - PLE and MSY emailed - PLE to get back to me - MSY said they can’t do much - UWAnime to provide Smash Bros - space may be a small issue, but this will be investigated - [RME] to provide Rockband Ed Report --------- - Robotics Event - advertising was a bit average - may effect attendance to the first event, but this will be rectified - Events list compiled - scheduling to be discussed with committee and some others Fresher Rep's Report -------------------- - Had chats with some freshers - some can come the the LAN - want to see party games on a Wii - JACKBOX! [JDN] Arrives 1320] Machine Technical Reports ========================= Servers ------- - Motsugo dead disk - See Discord - disk to be purchased and ok’d by circular Network ------- - Making connections Desktops -------- - Dead speakers on Corvo - Warranty is gunna be sh*t to deal with - Windows Keys - Sale was cancelled? - We do NEED them - [LDT] to continue with action item - [DJF]: we have an AMD Radeon HD 5850 and Nvidia GTX 960 lying around doing nothing - they are decent graphics cards, they should be put into computers - [LDT] was going to deal with this but doesn’t have Safe Key yet. [TAY] Arrives 1325 - Discussion of dual booting Porcupine for 3D Printing - Functionality need based on sudo needed for the software on Linux - non-SOE boot? Door members access to the Windows login? - needs to be a non-gaming machine - 5850 to be put in here New equipment ============= - Do freshers count? - how about old stuff we’ve rediscovered? - [TAY]: Does [M12] count? - Consumables for the tool cupboard Drinks and Snacks ================= - Nothing new External Affairs ================ Mail ---- - You have: no. new. messages. Guild/SOC --------- - Apparently useful - [M12] had a chat with Jack Looby about the cupboards - is an INTERESTING situation - First Aid Course for $85 - 8 to 16 people needed to organise our own - to be done with UniSFA/UniGames - [M12] motions $120 for first aid course through part subsidisation for [M12], [DIE] and [KEK] Passes Unanimously w/ abstentions as required [AJT] Leaves 1350 [DXT] Leaves 1351 Other Entities -------------- - CSSC email - Want to work on combined events - [DJF] to respond to email - Inter-club Policies are a thing - See Events Events ====== - Intro to Programming #1 - Great sUCCess - Very interactive, a lot more hands on then last week - Got a handful of signups on the day, clubroom was full - Freaster LAN - See Social Report - Robotics Tournament - See Ed Report - [DIE] Motion for $40 for prizes Passes Unanimously - Quiz Night - Need to accept the Interclub Policy - Discussion around them and accepting them - [DIE] Motions, [M12] Seconds 6 For, 0 Against, 1 Abstain - EMP Submitted - Tickets to be printed - Tav Booked - $15 tickets or $100 for table (8 people) - INCLUDES FOOD PLATTER Action Items ============ - [TBB] Email Guild about Website - [TBB] Tool Cupboard -> Wiki - [TBB] Library - Wiki - [LDT] Windows Keys for machines, - In Progress - "Why am I on this" - [LDT] - Because you’re the Whip! - Exec to Westpac for Updates - Scheduled for 1pm Friday 31st of March - All Committee to update wiki/HowToCommittee as they get handover info - [M12] to chase up infidels - [DIE] Snack/Coke Run - Decided not to do it - [DJF], [TBB] Reimburse [DJF] for Snacks/Coke - Not Done - [M12], [AJT] to attend Student Leadership Training - 19/20 April - [ROB] to investigate identifying clothing for Committee/Door members - We have a Door Duck. This is a start. - [DJF] UniSFA mailing list issues - Fixed hopefully, - [AJT] To investigate Webcam for Panto - In Progress - [KEK], [ROB] to schedule LAN - Done - [DIE] to put tickets for Robotics Comp in Snack Machine - Better Idea had. - [M12] to email door@ about Procedures - After Meeting - [TBB] to update Door List - Done General Business ================ - [LDT] requests [TBB] review of whether the coke list is being updated properly - are people being removed from Coke Controllers? - Needs to be investigated! - [LDT] to be reimbursed $15.12 for O-Day 3D printing supplies - [DJF] motion, [DIE] second Passes Unanimously w/ abstentions as required - [LDT] to be reimbursed $70.85 for inedible consumables not for 3D printing but for electronic projects - Handled above - [DJF]: lets buy 3 Logitech G402 mice from MSY for $138 when the get more stock - [DJF] motion, [DIE] second Passes Unanimously - Door applications for [GOZ], [LDA], [BIG], [BOB], [HYT] [GOZ] Passes [LDA] Passes [BIG] Passes [HYT] Passes [BOB] Passes - [DIE]: crates of things - [LDT]: Cleanup process: Hardware was actually useful and irreplaceable - [LDT]: Cleanup process: Send a formal email to notify wheel, with inventory and pictures - [M12]: and old guard - [DIE] to send email to ucc-announce - [LDT]: Get the fu*king safe keys off of [EAR] already - Elton will drop them off tomorrow Meeting closed at 1501 Current Action Items ==================== - [KEK]: investigate space concerns for Fresher LAN - [LDT]: Windows Keys for machines - [DJF]: Respond to CSSC email - [AJT]: reimburse [LDT] $85.97 for Clubroom consumables - [DJF]: buy 3 Logitech G402 mice - [DIE]: email ucc-announce re: cruft cleaning - [M12]: email door@ about Procedures - [AJT]: investigate Webcam for Panto - [ROB]: investigate identifying THINGS for Committee/Door members - [M12], [AJT]: attend Student Leadership Training - Deferred -> 19/20 April - [AJT]: Reimburse [DJF] $173.85 for Snacks/Coke - All Committee: update wiki/HowToCommittee as they get handover - [M12] to chase up infidels - Exec: Westpac for Updates - [TBB] Email Guild about Website - [TBB] Tool Cupboard -> Wiki - [TBB] Library -> Wiki Minutes uploaded by [M12] at 18:49 on 2017-03-28