UCC Committee Meeting Minutes 2017-03-21 ======================================== Attendance: =========== Present: -------- - Chris Forbes [DJF] [President] - Jeremy Cole [M12] [Secretary] - Alex Thatcher [AJT] [Treasurer] - Cameron Locke [DIE] [Education Officer] - Robert Hortin [ROB] [Social Officer] - Zack Wong [CFE] [OCM] - Alfred Burgess [TBB] [OCM] Late: ----- Arend Pramoko [KEK] [Social VP] Roland Kerr [LDT] [Education VP] Declan Tanna [DXT] [Fresher Rep] Meeting opened: Mar 21, 1305 Confirmation of minutes from previous meeting ============================================= - What Minutes? Committee Reports ================= President's Report ------------------ - Did I do things? - Food and Drinks runs - SOOO MUCH FOOD - Clubs will move into Cameron Hall soon - Hopefully - Discussion of incoming clubs Secretary's Report ------------------ - Attended SOC Meeting - Pleasantly surprised that it wasn’t 2 hours of things I already knew - Was only 90 minutes of things I already knew - Have reorganised the Physical File Server. - Will be starting to digitise OLD records from this week - Who wants to help? - As committee members get handovers, could they update the relevant /HowToCommittee page. - plz thx - Entering members into MemberDB - Will be sending reminder emails out shortly Treasurer's Report ------------------ - Attended SOC Meeting - Listened to President training in place of actual President - Need to get access to accounts, etc. - Westpac visit on Friday - Food run on upcoming Friday - Money: (From [DJF] - $216 from O-Day grant - Current balances: Mastercard: $8.70 Cheque: $4076.31 Cash Reserve: $1200.05 Guild: $2030.82 Fresher Rep's Report -------------------- - Freshers Seems happy - Sent Apologies Machine Technical Reports ========================= Servers ------- - We have them - Serving needs Network ------- - YUP, making connections Desktops -------- - Pinball graphics issues - Fixed(?) - Catfish needs to be fixed - Needs windows keys - Printing Problems on Linux machines? - [DIE] "my sh*t is always fu*ked" - Old Machines under desks near clubroom door - can we access them, how? - not a good use of space New equipment ============= - Lego Mindstorm - 4x USB Virtual Desktops - Possible Use outside the clubroom by the Snack/Drink Machines? - Bluetooth cats - Thanks [BG3] Drinks and Snacks ================= - MOAR PEPSI MAX VANILLA - it tastes like Fairy Floss! - more Kirks, Starburst, rollups, muesli bars, LCMs - Planned run on Friday External Affairs ================ Mail ---- - Mail Checked - JUNK EVERYWHERE Guild/SOC --------- [KEK] Arrives 1334 SOC Meeting: - Club affiliations: - Voted yes for UWA Programming Competition Society - Voted no for Origami Club - Both got affiliated - Committee decisions on voting for clubs will be minuted. - Student Leadership Training April 19/20th - [AJF] and [M12] to attend - Welfare week is Week 12 - Do we care? - Maybe - Busy Bee April 8th - Door members to attend! - Cupboards outside clubroom and upstairs are gone from April 17th Other Entities -------------- - Varsity Deal - Tracking how much traffic we give them. - If you go in there, let them know you're from UCC! - Will get us free sh*t! - UniSFA emails coming to us - Mailing lists need to be checked - Panto want a webcam for security in their new clubroom - Cabling will be an issue Events ====== - Fresher Easter (FREASTER) Lan April 21th - Smash Bros, Rockband - LOTS OF FUN - Schedule needed for the night - Robotics Tourmentent - EMP Booked - Loft booked for the 30th - Tickets in Snack Machine - No team size limits - GIGGITY - Quiz Night (Date: TBA) - Something Something Regulations - $50 with of Prizes - NOT MOUSEPADS - Sponsorship crawl?! Action Items ============ - [TBB] to email Guild about website - In progress - [TBB] upload library to wiki - Disrupted with O'Day and MemberDB - [TBB] to catalogue tool cupboard - Disruptive with O'Day and MemberDB - Mousepads - Meme - [TBB] to windows keys - Previous order was cancelled - Goofs happened - Still In Progress General Business ================ [DXT] Arrived 1357 - [BLZ]: I didn't put the results of the in camera portion of the meeting. - Sam "matches" Moores' account has been cancelled. - [DJF] Needs reimbursing for Drinks and Snacks - $173.85 - Motioned Unanimously passed w/ [DJF] Abstain - [M12]: Committee procedures for the year - Circulars - Committee meetings take forever - Easier if we try passing things via circular - Policy can be emailing committee-only@ with motions and discussion/dissent requires it to go to a meeting - Don’t be dicks - Committee meetings are professional, be respectful and courteous and we will be outta here quickly - [M12]: Historical records - See Report - [ROB] Clubroom approachability - Big chat about Door Policy including: - Identification of Door/Committee members - Shirts/Hats are a decent idea - [ROB] to investigate - Holding door members should not be gaming - There to HELP, not stare at a screen - Priority of use - Committee -> Uni -> Club -> Personal - Personal includes Tech and Gaming relating to an individual - Door policy being updated this year by [M12], [DIE] [AJF] and [ROB] - Email to be sent to door about procedures for now by [M12] - [AJT] for Wheel Group admission - Wheel putting this forward - Exec member on wheel - [AJT] Leaves for discussion - Discussion of what wheel is for freshers - Discussion of opinions - Motion Put [M12], seconded [DIE] - Unanimously Passed [DIE] Leaves 1441 - [DJF] Door Purge - New Member list for 2017 - Committee - Exec - All approved Unanimously baring individuals abstentions - Non-Exec - All Added except Freshers Unanimously baring individuals abstentions - Members [DIE] Returns 1448 - [STU] Fails - [JDN] Passes - Sam Benson Fails - John Nyugen Passes - [TPG] passes [M12] Leaves 1453 - [EAR] passes [M12] Returns 1456 [LDT] Arrives 1456 - [TFD] Passes - [BOB] - Discussion of Email sent - [M12] Motion to delay application to next committee meeting - 8 For, 1 Against, 1 Abstain - [DJF] TO send email to BOB and William (Panda2) - [PJA] Passes - [JMA] Fails - [DAS] Passes - [BLZ] Passes - [NTU] Passes - [MSW] Passes - Door Members so far - DJF, M12, AJF, KEK, LDT, DIE, ROB, TBB, JDN, John Nguyen, TPG, EAR, TFD, PJA, DAS, BLZ, NTU, MSW - Applications will be taken on as as comes basis by circular from this point on Meeting closed at 1527 Current Action Items ==================== - [TBB] Email Guild about Website - [TBB] Tool Cupboard -> Wiki - [TBB] Library - Wiki - [TBB], [LDT] Windows Keys for machines - Exec to Westpac for Updates - All Committee to update wiki/HowToCommittee as they get handover info - [M12] to chase up infidels - [DIE] Snack/Coke Run - [DJF], [TBB] Reimburse [DJF] for Snacks/Coke - [M12], [AJT] to attend Student Leadership Training - 19/20 April - [ROB] to investigate identifying clothing for Committee/Door members - [DJF] UniSFA mailing list issues - [AJT] To investigate Webcam for Panto - [KEK], [ROB] to schedule LAN - [DIE] to put tickets for Robotics Comp in Snack Machine - [M12] to email door@ about Procedures - [TBB] to update Door List Minutes uploaded by [M12] at 19:41 on 2017-03-21