UCC Annual General Meeting - 2016-03-15 Attendees (only current paid members listed): [AJT], [BLZ], [TPG], [WAT], [EAR], [TFM], [TBB], [EJK], [HTL], [JDN], [JAB], [BOJ], [SAS], [BG3], [CHS], [AMS], [TJB], [JMA], [NTU], [TFD], [DJF], [RYE], Cameron Johnson, Alex Sosin, Austin Tucker, Christopher Lorsen, Russ Khoo, Laura How, Loc Trieu, Lewis Newman, Shindanai Moor, Emily Law, Taylor Home, Tyler Strahan, Lewis Price, Lachlan Walling, Samara Morgan, Robert Hortin - Note: Many attendees left throughout the AGM - [CHS]: Apologies for not catching them all in the minutes Meeting Opened at 13:12 - [BG3] nominates [SAS] as chair - [*OX] seconds, vote passes - [SAS]: Welcome to the 2016 AGM Reports ------- ##Presidents Report - We had a big year, did lots of stuff - Camp, dinnner, LANs and all of that - My words of advice for #nextmittee - 0. We all make mistakes - 1. Book a holiday, take a break - 2. Do things because they make sense, not because tradition - 3. Be professional, people look at UCC - 4. Talk to people, find a mentor, ask questions - 5. Be prepared to challenge peers - 6. Take a step back, don't lose your vision - 7. Acknowledge your peers - 8. Don't assume it makes an ass out of u and me - 9. Listen to advice, don't take it ##Education Report - Education was big this year - Exciting stuff coming up this year for the new Ed Portfolio - [EJK] has talked to some other organisations - Collabs with Robogals - Bloomlab has also expressed interest, they're big, innovative - Theres a big challenge for Ed next year - It's keeping UCC engaged with Ed events - [AMS]: building upon that - The tech talks that had interesting things brought forward had the least attendance - Needs to be looked at seriously ##Social Report - [TJB]: Computer broke, goodbye to my goodbye speech - LANs were awesome this year, very successful - Other committee members helped take up the SOC ropes - [LDA] took up the pizza night, Hearthstone tourneys - XOXO to [CHS] as well, League Finals - Thanks for wheel for LAN set up - Thanks to [SAS] for camp help - [HTL] adding, - Extra thankyou to people who helped set up and pack up - In particular, [AJT] for his help with LANs - Advice: If people want to run events, let them - If they're enthusiastic they'll do a good job ##Treasurer's Report - First of all, we have money > Everyone claps - Thanks to Committee for all their work this year - Special thanks to [GOZ] and [BG3] for 'volunteering' to be president - Good luck to next years committee - Current account balances: - $6870 in Westpac - $42 on the card - $240 in Guild - $50,505 in Term Deposit - $5525 in Cash Reserve - Over $8000 profit for 2015 calendar year - Over $20,000 in revenue - Spent a lot on hardware: - New machine room aircon - Corydoras, our first Windows 10 machine - 3D Printer - New peripherals on most machines - Broke even on camp - Didn't break even on anniversary dinner - It turns out people will go through a bar tab very fast - Term deposit matures in 2 weeks - Reinvestment will be at significantly lower interest rate - Researched alternatives to term deposits - Managed funds are most promising, but we'd need more money for it to be worth it - With fixed fees it would cost ~4% to get advice and into the fund - at least 1% per annum every year after - So we'd need 8% return this year and 1% every year after to beat a 4% term deposit - Currently shares are in decline globally, it's unlikely we'd make expected returns this year - It would be much harder to remove money if we needed it - Every adviser I spoke to said they'd seen people get blamed for losing money for Associations when the market turned against them - Overall a term deposit is better currently for us - See the reports and tl;dr reports around the room for more detail - Will attach these to the minutes after ##Secretary's Report - Hopefully 2016s secretary will be better than 2015s - Apologies for any poorly taken minutes - Apologies for arriving late at meetings - Physical mailbox is almost always empty now - Only things we recieve are the parcels we order and spam-mail ##Fresher Representative's Report - Absent - [CHS] and others: Special thanks for being such a solid frep for the club - Report from [LDA] sent in after the AGM: - Over the year I worked to make the club a more sociable place at any time - Ideally regular events allow anyone to walk into UCC and have something fun and/or educational to do - For this reason I worked on pizza nights, tournaments and 5 man LoL teams, it was successful in boosting club membership and helping members to get to know each other - This was particularly helpful as UCC can be a daunting place for a first time fresher, and events help freshers slot in and get to know each other to become active club members - I was a bit rubbish at actually representing the freshers - [EAR] was more of a Frep - The 2016 Fresher Representative should continue to work on making UCC a welcoming environment and building fresher/staler relations Election of 2016 Committee -------------------------- - [BG3] nominates [NTU] and Steven Correia as returning officers - [BLZ] seconds, motion passes - [SAS] moves to suspend standing orders - [BG3] seconds, motion passes - Note, all prior self-nominations were seconded by [BG3] ##President - Nominations - [TBB] (prior self-nomination) - [CHS] (prior self-nomination) - [*OX] moves to have no questions for nominees, [RYE] seconds - Motion fails - Speeches - [TBB]: - 4th year at the Club, studying CS - Wants to lead the club - Continue with policies - [CHS]: - 4th year at UWA, was secretary last year > everyone laughs - (see Secretary's Report) - Aims to solve the disconnect between wheel and normal members - Have committee kickstart projects - Committee more active on IRC - Questions - Steven: will tell you that questions are shit if they are - Lewis: What can't you do if you don't get president? - [CHS]: Nothing. - [TBB]: Nothing, easier if in that position - [CHS]: Me too thanks - [BOB]: Where do you see the club in 20 years time? - [CHS]: I see the club as becoming larger, bigger clubroom, more members - [TBB]: More tech, larger tech projects, bigger scale, larger in general - [BLZ: On a scale from 0 to 10, how well can you delegate? - [CHS]: 8 - [TBB]: 8 - [TBB]: [BLZ], Go put my can in the bin - [BOB]: What in the next year will you do to advance objectives? - [TBB]: More tech projects - [CHS]: Update wiki, start projects, get people on IRC > Candidates leave > Candidates return - Oscar Hermoso Clarke ([CHS]) elected as President > [BG3] leaves, [buiten] leaves ##Education Vice President - Nominations - [TBB] (prior self-nomination) - [MLG] (prior self-nomination) - [AMS] nominated by [BLZ], seconded by [SAS], [AMS] accepts - Speeches - [TBB]: - ICPC, projects, see president talk - [MLG]: - Start projects, transferring knowledge to beginners - I should know what needs to be done, after all I have beginner level knowledge - [AMS]: - Really ejoyed ed officer, pushed forward projects - Want new things for next year, robotics - Will get people involved - Will enjoy being in a non-delegatee role - Questions - [EJK]: Which Ed event did you think was most important last year? - [TBB]: Tech talks and intro prog - [MLG]: Interactive were best, intro prog, hacker night - [AMS]: The most important event is the first intro tech talk - Gets people into using UCC services - [DJF]: Will you run for ed officer - Everyone: Yes > Candidates leave > Candidates return - Alfred Burgess ([TBB]) elected as Education Vice President ##Social Vice President - Nominations - [EAR] (prior self-nomination) - [RYE] nominated by [BLZ], seconded by [JMA], [RYE] accepts - Speeches - [EAR]: - Around the club heaps - Runs events with other committee members - [RYE]: - Likes occasional videogames but despises UCC and the way its run - Questions - [BOB]: Do you have any commitments to other clubs? - [EAR]: no - [RYE]: Panto Vice President - [SAS]: What are the three largest SOC events of the year? - [EAR]: Camp, dinner, and a bunch of lans - [RYE]: There are a bunch of lans > Candidates leave > Candidates return - Elton Rodrigues ([EAR]) elected as Social Vice President ##Treasurer - Nominations - [DJF] (prior self-nomination) - [TFM] (prior self-nomination) - Taylor Home nominates herself, seconded by [BLZ] - Speeches - [DJF]: - Hi'm I'm chris, 5 year member - ran 2 years ago, but let JDN take it last year - JDN isnt running so now i am - has the credentials and work ethic, most important position in this club - [TFM]: - third year student now - JDN left big shoes but im a big guy - my treasurer has pulled out two consecutive years and ive filled that role - I feel I could do a good job - Taylor Home - This committee is corrupt - We need to take back Cameron Hall - Dont leave it in the hands of a lunatic - I withdraw my nomination - Questions - [JDN]: Do you have two hours for treasurer training? - [DJF]: Already did it - [TFM]: Yes - [CHS]: Have you considered making a budget for the club? - [DJF]: Base it on the figures of last year, see for viable for this year - [TFM]: We have a good framework in place, will come down to everyday operations - [MLG]: Do you have plans for a reduced income for the club - [DJF]: Emergency dip if neccesary, otherwise better budgeting and not overspending - [TFM]: UCC already has a soliod income stream, otherwise increase - Other comittees? - No other committee-ment - Current president of CathSoc, wouldn't impede > Candidates leave > Candidates return - Chris Forbes ([DJF]) elected as Treasurer ##Secretary - Nominations - [AJT] (prior self-nomination) - [EJK] nominates herself, seconded by [CHS] - [MLG] nominated by [samara], seconded by [JDN] - [BLZ] nominated by [AMS], seconded by [SAS] - Speeches - [AJT]: - Im at UCC a lot, can fill the role of secretary well - This is my ideal position on committee - [EJK]: - Primarily a support role of getting things done - Strength of mine, communicating working with others - [BG3] and [SAS]s good work in reforming policies - eliminate confusion - Love club, even if not secretary, will stay involved - [MLG]: - Communication is important - More transparency - Detailed minutes, more emails - [BLZ]: - Here for 5 years, dont plan on leading - Dont have ed or soc plans but will contribute as a general copmmitee member - Minutes can be more detailed next year - Questions - What is your average typing speed? - [AJT]: Too much - ([AJT] actually listed numbers here (~90-120), sorry for missing them) - [EJK]: Will take minutes on paper in shorthand during meeting - [MLG]: Don't know - [BLZ]: Don't know - [BOB]: Will you get committee to use IRC chat? - [AJT]: IRC is better, but Facebook may be neccesary to ensure communication - [MLG]: If facebook is neccesary, we should use it, but we should make sure that committee's communication is available to everyone if possible - [EJK]: Facebook and Steam are like private converations - Official business should be done through offical channels mailing lists and irc - [BLZ]: Guaranteeing communicatiuon is number one priority, but IRC would be ideal if committee members actually use it - [*OX]: When is it neccesary to take meetings in camera? - [AJT]: When sensitive information about members involved which could hurt the club or its members - [BLZ]: When theres anything that could impact a members security, either physically or emotionally - [MLG]: Meetings should be taken in camera as per policies - [EJK]: Likes [BLZ]s answer, personal matters shouldnt be public - [SAS]: How will you improve communication in the club? - [AJT]: Just by encouraging people to use anything, channels are in place, just need to use - [BLZ]: wiki, irc, whiteboard - [MLG]: mailing lists making sure committee were on mailing lists - [EJK]: terchnical problems are due to lack of communication update wiki, survey of members, to ask members, keep facebook updated > Candidates leave > Candidates return - Cain Nixey ([BLZ]) elected as Secretary ##Fresher Representative - Nominations - Austin Tucker (prior self-nomination) - Alexander Sosin (prior self-nomination) - [BOB] nominates all other first time UCC members in the room, [*OX] seconds - Shahzad Siddiqui accepts - Speeches - Austin Tucker - Studying CS and Data science - I come from Rockingham, but dont let that be the judge of me - I'd like to run events, I know what its like to come to the meetings - Alexander Sosin - Studying Engineering and CS - Really interested in UCC, am active, want to get the position - Shahzaz Siddiqui - Doing accounting - Social events fun, bring in more freshers, make everything more entertaining - Questions - [BOB]: Gamer or tinkerer? - Austin: in between - Can set up pcs, know hardware specs, know pc and max - Alex: In beween but transitioning to tinkerer - Just installed Linux on my computer - Shaz: Gamer, suited to the social side of the club, lan events etc - Do you have a car? - Austin: Has a car - Alex: Lives 10 minutes walk from uni - Shaz: Does not have a card - Will you follow through to another committee position next year? - Everyone: Yes > Candidates leave > Candidates return - Alexander Sosin elected as Fresher Representative ##Education Officer - Nominations: - [AJT] (prior self-nomination) - [MLF] nominated by [BLZ], [BOB] seconds, accepts - [AMS] nominated by [DJF], [SAS] seconds, accepts - [SAS] nominated by [JDN], declines - [*OX] nominated by [BLZ], declines - [TFD] nominated by [TFM], [SAS] seconds, accepts - Speeches: - [AJT]: Spoke before, does cs and shit - need more ed, want to transfer info, etc. - [AMS]: Time commitment less of a problem, see last speech - Close friends with alfred - [MLG]: Again see last speech, - [TFD]: Low contact hours, no other commitments, studying software engineering - Questions: - [SAS]: Keep questions to having one or two word answers - What projects do you want to see run this year? - [AJT]: Electronic stuff - [AMS]: 3D priner, robotics - [MLG]: Coin operation for the Coke machine - [TFD]: need to see which projects are being considered - [EJK]: Yes or no, are you involved in any group outside ucc that might be relevant? - [AJT]: Yes - [AMS]: No - [MLG]: Unsure - [TFD]: Yes - Do you have experience teaching people? - [AJT]: Taught one on one stuff, ICPC, yes - [AMS]: Yes - [MLG]: Yes - [TFD]: Yes > Candidates leave > Candidates return - Andrew Seeley ([AMS]) nominated as Education Officer ##Social Officer - Nominations - [JMA] (prior self-nomination) - [AJT] nominated by [CHS], declines - Lewis Newman nominated by [MLG], [JMA] seconds, accepts - [RYE] nominated by [JMA], [BLZ] seconds, accepts - [HTL] nominated by [CHS] declines - Shahzad Siddiqui nominated by [CHS], [JDN] seconds, accepts - [TFM] nominated by [AMS], [JDN] seconds, accepts - Speeches - [JMA]: At the club from 8 am to 3 am, rinse and repeat - Lewis Newman: Has done heaps of work for the club, attends cleanups despite not being a door member - [RYE]: Despises UCC - Lewis withdraws nomination - [TFM]: Active member, happy to be on committee - Shahzad: Happy to get involved, especially lans and stuff - Questions - Do you have any commitments that would get in the way? - (some people have commitments, none that would get in the way) - Are you happy to attend and set up lans? - Everyone: yes > Candidates leave > Candidates return - Shahzad Siddiqui elected as Social Officer ##Ordinary Committee Members - Nominations - [AJT] (prior self-nomination) - [JMA] (prior self-nomination) - [TFM] nominated by [TBB], Robert Hortin seconds, accepts - Lewis Newman nominated by [EAR], [BLZ] seconds, accepts - [SAS] nominated by [JDN], [TJB] seconds, accepts - [BOB] nominates himself. [MLG] seconds - Emily Law nominated by [BLZ], [SAS] seconds, accepts - [MLG] nominated by [BOB], [JDN] seconds, accepts - Austin Tucker nominated by [CHS], [BLZ] seconds, accepts - Speeches - Lewis Newman: Attends cleanups, is a familiar face - [EJK]: see before - [BOB]: Previous president, wants to improve tech in the club - [TFM]: Tried to stay away in first year, couldn't - [SAS]: Runs camp - Emily Law: Likes memes, guild hack - [AJT]: Doing CS, active club member - [JMA]: truly enormous time at the club - Austin Tucker: Active, willing to help - [MLG]: Plans to start projects, - Questions - Running as a stepping stone into other committee positions? - Lewis Newman: No - [EJK]: No - [BOB]: No - [TFM]: Yes - [SAS]: Yes, there's only a few more steps to becoming a life member > Everyone laughs - Emily Law: No - [AJT]: Yes - [JMA]: Yes - Austin Tucker: Yes - [MLG]: Yes > Candidates leave > Candidates return - Samuel Shenton ([SAS]) and Jake Alexander ([JMA]) elected as OCMs Finances -------- - [SAS] moves to reinstate standing orders - [CHS] seconds, motion passes - [SAS] moves that the executive commitee be added as Westpac signatories and remove all other uses - [CHS] seconds, motion passes - [SAS] moves that we confirm new committee for westpac - Commitee is as follows: - President: Oscar Hermoso Clarke - Education Vice President: Alfred Burgess - Social Vice President: Elton Rodrigues - Treasurer: Chris Forbes - Secretary: Cain Nixey - Fresher Representative: Alexander Sosin - Education Officer: Andrew Seeley - Social Officer: Shahzad Siddiqui - Ordinary Committee Member: Samuel Shenton - Ordinary Committee Member: Jake Alexander - [CHS] seconds, motion passes - [JDN] moves to allow Oscar Hermoso Clarke and Chris Forbes to recieve Westpac debit cards and to remove Jordan Meerwald and Mitchell Pommery as card holders - [BLZ] seconds, motion passes General Business ---------------- - Term Deposit Special Resolution - Currently the investments policy says that the current investment is to be renewed or rolled over - New deposit must be under following conditions: - The new interest rate must not be less than the previous interest rate by more than one percent - Unfortuantely there are no term deposits available that satisfy this condition - The term of the new deposit must be no less than 24 months - The committee must select the new term deposit with the highest available return on investment - Westpac is the highest of the four major banks - [BOB]: We make the same resolution again but at the new value of a westpac term deposit - [BLZ]: Amend to offset inflation at committees discretion? > Discussion regarding the calculation of cash deposit reinvestment - (150% of inflation? Quarterly? Annually? Which figures to use?) - Largely irrelevant as the ABS reports the figures from the RBA - [JDN] moves that the Term Deposit Special Resolution is renewed as before, though with an alterartion to 3.1 - From before; "This amount shall be calculated as 35% of the interest earned in the previous twelve (12) months." - To; "This amount shall be calculated as enough money to offset the average australian inflation rate over the past calender year." - Additionally; a change to 6. "To be revisited at the 2017 AGM" - [DJF] seconds, motion passes (19 for, 0 against, 1 abstain) - [BOB] moves the meeting rescinds the committee motion made on the 14th to lock [BOB]s account - [CHS] seconds - [*OX] moves to amend the motion to a formal warning instead - lack of second, motion fails - Motion passes - New comittee to investigate further at a later date - Committee reminds the members of the club that we encourage the maitenance of desktop cleanliness amd we encourage communication between mebers, committee and wheel. - [*OX] moves that the meeting rescinds the formal warnings sent to [TPG] and [GOZ] - [CHS] seconds, motion passes - [TPG]: As a closing note, please use the official communication channels accessible to all members for official business. Meeting closed 15:26 Minutes uploaded by [CHS] at 12:47 on 2016-03-23