UCC Committee Meeting Minutes 2017-03-03 ======================================== Attendance: =========== Present: -------- - [TBB] Alfred Burgress [Education VP] - [DJF] Chris Forbes [Treasurer] - [BLZ] Cain Nixey [Secretary] - [HYT] Hock Yew Tan [Fresher Rep] - [LDT] Roland Kerr [Education Officer] - [DIE] Cam Locke [Social Officer] - [SAS] Samuel Shenton [OCM] - [JMA] Jake Alexander [OCM] Late: ----- - [EAR] Elton Rodrigues [Social VP] Apologies: ---------- Absent: ------- Mentioned: ---------- - [JDN] Jordan Meerwald Meeting opened: 1517 Confirmation of minutes from previous meeting ============================================= - haHAA - not even I read these any more Committee Reports ================= President's Report ------------------ - We had O-day, it was hot - Shoutout to [EAR] for organising everything - Shoutout to [JDN] for bringing esky and ice - Shoutout to everyone else for helping - Roughly 120 members, still to be confirmed - Signup addition to memberdb is in progress - Sent emails to memberbase regarding welcome and unfinished memberships Secretary's Report ------------------ - Left power cable at home, its hot - Hot damn Treasurer's Report ------------------ - I think I reimbursed everyone from the last meeting??? - I haven't gone through the O-day money yet just waiting for more people to bring money - MSY has sent us money for our mice, now we have a budget of $147 for 3 mice - Regular dispense money has been deposited, now just signup money - Mastercard: $352.69 - Cheque: $3556.30 - Guild: $1814.82 - [LDT] needs reimbursals probs - O'Day printing stuff regarding 3D filament - To be done next meeting, waiting for specific amounts on reel used - [DJF] to be reimbused $64.29 for vive covers - [BLZ] motions, [DIE] seconds, 7 for, 1 abstain - O-day grants are due March 6, please give me the list of fresher signups - Please Fresher Rep's Report -------------------- - Ok so, quite a few freshers wanddering into the clubroom - being friendly - encouraging sign-up Machine Technical Reports ========================= Servers ------- - Servers were hot - hot damn - 5 am alarm, checked/cleaned the filter Network ------- - Networking Desktops -------- - Freshers are unable to Steam on Linux - The fix is available on UCCWiki - New accounts dont work on Catfish because it has a copy of accounts made before a certain date - Sorry, this will be fixed soon(tm) Snack Machine ------------- - Snack machine display was frozen - Email was sent to tech - Eventually fixed with a good old fashioned off and on again. - Snack machine was using previous log in to dispense items when pricechecking - fixed Merlo side by off-on. New equipment ============= - Mindstorm purchased mid meeting for $499 from Target Drinks and Snacks ================= - we need some Coke. - Vanilla Pepsi Max requested. - Door members are expected to fill the machine instead of saying "Im going to the uwanime fresher welcome, but someone should fill the machine" to the only door member in the room. External Affairs ================ Mail ---- - Was checked. - Nothing. Guild/SOC --------- - Meeting was attended. - Managed to get Michael, no Nevin though. Other Entities -------------- - Robogals had a thing on Wednesday - Asked if we could get some help with getting our Robots project off the ground. - They said yes, come to the thing. - We said we would go and didn't. - Classic UCC, overcommit, underrepresent. - [TBB] was approached in a dark alley by Japsoc and UWAnime - They want our tech for their quiz night in April - We don't negotiate with terrorists - Further investigation required - Payment offered, perhaps we do negotiate with terrorists - Unisfa want to run a screening of a Vive game - Collab event, interest expressed - Present committee has no significant objections - Only prerequisite is that the event is held in the Loft [LDT] leaves 1548 Events ====== - O'Day - As presidents report said - Really hot - Robot overheated - Good times - Entire signup process needs a rework - Especially seperating those who have and haven't made an account - MemberDB populating in progress - Intro to Programming - Every Friday, starting week 3 17th of March - First topic is Hello UCC - Facebook event to be made [TBB] - Fresher Welcome - Monday, 6th of March, 4pm - Vive by [BLZ] - Free Pizza - Account creation, setup and support - Robot by [DIE] - 3D prints showoff - Excitement - Computers will be made available for freshers - Account testing and stuff will take priority over video games - [DIE] has a plan - A master robot plan - Do we need an emp? - Yes - What day is it? - To Be Investigated - Will be avoiding certain units - Not Friday, Not Wednesday Action Items ============ - [TBB] to email Guild about website - In progress - [TBB] upload library to wiki - Disrupted with O'Day and MemberDB - [TBB] to catalogue tool cupboard - Disruptive with O'Day and MemberDB - [TBB] to upload fresher guides - Done - Marquee purchased - Thanks [TBB], [EAR] and [BLZ] - Mousepads - Awaiting delivery - [EAR] to maintain oday prep - Done, big thanks from all - Actually did a really good job - Potentially Wikify planning stuff for nextmittee - [DIE] to robot - Done - [BLZ] to email door - Not done, oops - [DJF] welcome email - Done - [JMA] to buy stickers - Done - [TBB], [BLZ] to windows keys - Previous order was cancelled General Business ================ - [BLZ]: reimburse $10.79 for plank experience, 100% of oday people will be playing - Can confirm, 100% play rate, basically all we had time for - [DIE] motions, [TBB] seconds, 6 for, 1 abstain - [DIE]: binning stuff - Made progress - Targeting the bookshelves - Duplicates and easily available PDF copies are under threat - High priority book keep requests should be sent to books@ucc - After [DIE] sends out a full inventory of current books - Lockout Laws - [DJF] wants to conclude the trial of the notorious lockout laws - March 12th at 2359 - Committee minorly agrees - Lockout laws end at 2359, March 12th > [EAR] enters 1618 - Username princeofpoon should be reconsidered - [BLZ]: My mistake, I should have thought. - [BLZ] to contact them. [TBB] motions cameraness - [SAS] seconds, unaminous *Committee goes in camera 1623* *Committee comes out of camera 1631* Meeting closed at 1631 Current Action Items ==================== - [TBB] to email Guild about website - In progress - [TBB] upload library to wiki - Disrupted with O'Day and MemberDB - [TBB] to catalogue tool cupboard - Disruptive with O'Day and MemberDB - [TBB] to upload fresher guides - Done - Marquee purchased - Thanks [TBB], [EAR] and [BLZ] - Mousepads - Awaiting delivery - [EAR] to maintain oday prep - Done, big thanks from all - Actually did a really good job - Potentially Wikify planning stuff for nextmittee - [DIE] to robot - Done - [BLZ] to email door - Not done, oops - [DJF] welcome email - Done - [JMA] to buy stickers - Done - [TBB], [BLZ] to windows keys - Previous order was cancelled Minutes uploaded by [BLZ] at 18:04 on 2017-03-05