Wheel Meeting Minutes 2017-01-28 ================================ Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] [wheel] - [SAS] Samuel Shenton [OCM] [wheel] - [BOB] Andrew Adamson [wheel] - [NTU] Nick Bannon [wheel] - [BG3] Mitchell Pommry [wheel] - [CJS] Chris Squire [wheel] - [DIE] Cam Locke Apologies: ---------- - [DAA] David Adam [wheel] - [MRD] Matt Didcoe [wheel] - [MSH] Matt Johnston [wheel] - [SJH] Susan Johnston [wheel] - [TPG] John Hodge [wheel] - [MTL] Mark Tearle [wheel] - [SJY] Scott Young [wheel] Meeting opened 1055 Business Case ============= - [SAS]: So essentially we've been working on trying to move clubrooms/trying to get improvemetns to the clubroomj for many years - Started with by and [BOB]'s loft plan - Was kinda dropped for the master plan - For the last however many years, I've been trying to push for the master plan, and Cam hall kept being pushed back - [SAS] introduced entire tenancy reallocations - Has started a whole bunch of drama - I believe that we've reached the only reasonable solution for a new clubroom that satisfies following requirements - Accesibility - Security - Cleanliness - Machine Room - Space - Climate Control/Ventilation - [CJS]: Actually super vital, needs redunancy - Anyway yeah, the combination of those two rooms actually satisfy those requirements - It's the old Pelican and Relay rooms, above the ref - Comms room is right next door, may be hard to get that too - So yeah, that's why we proposed the move - Initially we went through tenancy, but [SAS] changed the plan mid way thgough - Like it still went to tenancy, but [SAS] didn't kick up a fuss at the meeting to try to get the rooms - Tenancy basically said Strategic Resources Committee were doing stuff with the rooms, tenancy didn't know what to do with them - SRC is Guild Exec + PSA president + two other members of council - Going to SRC seems to be a better bet because they are more approachable and willing to consider the move - [CJS]: How solid are SRC's plans? - [SAS]: As far as I've heard, they haven't decided anything - They're probably more concerned with the food side of the ref - SRC seem to want it to be a proffesional space, not neccesarily commercial, but still proffessional - [BOB]: So how can we instead improve the current UCC clubroom? - Accesibility - Can't really - Machine room - We keep our machine room or try to take comms room - Cleanliness - Build a roof - Set up glass/perspex walls on top of our current walls - Walls may not be structurally sound for that - Security - See above - Space - Rebuild server room - The business case does say that we would like these rooms ideally, but if we don't get that it comes back to what can we do with this space - [BOB]: I think that as the current proposal standards where we're gonna be coughing up 30 grand, I don't think so - I'm worried about power capacity of the new room - Could add an extra 10 grand - [NTU]: One thing we were always worried about is starting to get charged for power - New network, maybe one would be? - [SAS]: There's no really defining factor about what comes under Guild and what doesn't, I don't have specific understanding of what they're planning to do - If they're putting a bunch of commercial tenants in the Ref, there will be refurbishments that we can ride off - [SAS]: I don't really know anything until I walk into that meeting - [BOB]: One of my problems with the business case is that we're prepared to cough up this much rather than this is how much it'll cost - [SAS]: This will change - [BOB]: I guess the next question is, what are we going to do if Power and Network are going to cost lets say 20 grand more, do we have the power to get out of the agreement - [SAS]: We're not going to relinquish this room until we get the new room and renovate it - [CHS]: Anyone have any serious concerns? - [BOB]: I have concerns about the social aspect - Back to financials for a second - It was raised in committee meeting that it was only $45/mth, but percentage wise thats still significant, and interest rates will still go up - Also business case proposes we're happy to spend up to $30k, but we only plan to open up 1 term deposit, aka $18k - [SAS]: Any refurbishments assists with membership, income etc and will assist us financially - [BOB]: Back to social, I'm even more concerned with more space and a new room into turning into a laptop lounge - What policies will we implement to maintain a balance, how will we lay out the room to ensure that we maintain that balance - [SAS]: Everyone agrees taht we want to maintain an educational focus, increase the amount of for example workbench space - Any improvement to the clubrooms should have a focus that isn't just more desktop PCs - [NTU]: We also cut ourselves from all of the other Guild clubs, we really need to keep all of our ties - [BOB]: In terms of maintaining connection to other clubs, we can run a line to Cameron Hall and maintain services - [DIE]: As much as people make a fuss about losing services, the bigger loss and people's real problem with the UCC move is losing the face to face connection - [NTU]: Having the big 3 Cameron Hall clubs together definitely helps our membership on O-Day - [SAS]: There will definitely be a culture shift if we move, we can't exactly say who walks through the door - [DIE]: LANs become a hell of a lot harder with a disconnect from the Cameron Hall loft - [CHS]: We'll get in the habit of moving desktop machines to the loft O-Day ===== - [SAS]: Things in the marquee - Sign-up table out the front - Kind of an L Shape - Arm and 3D printer towards the back - Projector on the wall Machine Room ============ - [BOB]: Murasoi is a very reliable machine - It's a Sun - It's a workhorse - But it's also kinda hot, and it's kinda old - [BOB]: There's that and also mooneye - It's the only machine that also runs SCUZI disks, so if one fails we'll have a problem - [BG3]: They're too reliable and noone knows how to fix them - [BOB]: Well there's that and we're also not playing with anything new > Attendees are informed that we can go and take a look at the new potential > clubroom, everyone leaves Meeting closed 1206