UCC Committee Meeting Minutes 2017-01-20 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [DJF] Chris Forbes [Treasurer] - [SOS] Alexander Sosin [Secretary] - [HYT] Hock Yew Tan [Fresher Rep] - [LDT] Roland Kerr [Education Officer] - [SAS] Samuel Shenton [OCM] - [JMA] Jake Alexander [OCM] Late: ----- - [EAR] Elton Rodrigues [Social VP] - [TBB] Alfred Burgress [Education VP] Apologies: ---------- - [MMM] Shahzad Siddiqui [Social Officer] Absent: ------- Mentioned: ---------- - [BIG] Nicholas Coetzer Meeting opened: 1418 Confirmation of minutes from previous meeting ============================================= - Minutes were definetly read and posted to Facebook - Definetly - (drama quickly followed) - See General Business Committee Reports ================= President's Report ------------------ - Planning for 2017 has definitely begun - Very excited for the new year - Did some general thingos - Looked into getting Eftpos for next year - See other entities - Got around to a few more stale action items - Still very busy with work unfortunately Secretary's Report ------------------ - Last meeting till I leave - Was short but sweet - Rip Sosin [TBB] arrives 1422 Treasurer's Report ------------------ - I went on a drinks run - Noticing all the stares from other customers is still so validating - Did a big deposit for the first time in a long time - The safe is now actually relatively empty - O-day application was sent during last meeting - Guild has stolen $385 from our account? - I feel like thats not the right amount? - pls help [SAS] - [SAS]: it is correct - Mastercard: $15.31 - Cheque: $4379.02 - Guild: $1814.82 Fresher Rep's Report -------------------- - Nothing is fresh Machine Technical Reports ========================= Servers ------- - Serving Network ------- - Working Desktops -------- - Cann has login problems - login then goes black and back to login screen - Troubleshooting during meeting -_- - Did not work - Cerberus looks fancy now - Thanks [LDT] New equipment ============= - None Drinks and Snacks ================= - Drinks have been properly restocked - Plenty of Starburst lollies - Bought the first lot of chocolate bars for testing - To be put in as soon as we configure the machine External Affairs ================ Mail ---- - Not checked - They went for lunch Guild/SOC --------- - None Other Entities -------------- - [CHS] looked into getting EFTPOS - Really expensive Events ====== - Door Meeting - Happening tomorrow - To be posted on facebook - Agenda emailed - Fresher Guide Writing Night - To be organised - To be held on Tuesday [EAR] arrives 1440 - Wheel Meeting - Will wheely happen - Next week Saturday morning - Ordinary General Meeting - Email sent out - Agenda should be sent out soon - Uncharity Vigil - [SOS] to send out email - O-day - Stall booked - No marquee - [EAR] to organise Action Items ============ - [TBB] and [CHS] to organise fresher guide writing nights - Done as of this meeting - To be held next Tuesday - [SOS], [HYT] and [CHS] to email guild about website - Not done - [TBB] to upload library to wiki - Not done - [SAS] to draft a timeline and statement of intent - No but change of plans - See business case - [JMA] and [CHS] to purchase marquee - Awaiting second action item - [LDT] and [SAS] to resolve broken mouse situation - Not done - However almost done - Offloaded to [JMA] and [DJF] General Business ================ - Something something facebook drama - Doesn't exist anymore - Literally started from a shitpost from [DJF] - Thread was not removed by committee - In the future if people don't want to have their comments removed please use a more formal form of communication - We did a good 3d print - Hooray - Will be posted on Facebook - [JMA]: Want to discuss 3-7 lock out period - Length of trial has been left unspecified - Was there any success from this trial - [SAS]: Once we get through this door meeting we'll get more into looking into this - [LDT]: People have stopped pushing the boundaries of these lock out hours - [LDT]: failure would be having the trial do nothing - [BIG]: What were the goals of the trial? What was measured? - [CHS]: The goal was to change the behaviour of the clubs members, and that has measurably been achieved. - [BIG]: Behaviour could have been achieved instead with a door meeting - [CHS]: This is true, door meeting and implementation of policies should have occurred in a different order, sorry - [BIG]: You can say it was successful, because it achieved exactly what it set out to do, but it could have been achieved in a less harmful way - Buissness case - UCC proposal was not discussed to a great extent - Tenancy realised they dont have juristiction of the rooms we want - Rooms will be unavailable for about another 6 months - The plan is for [SAS] to rewrite the buissness case - Probably sent out by Monday to members - Then discussed on next meeting - Will go to general meeting - Looking at a motion to approve expenditure on the premise that the business case is accepted - We are not going through the reallocation process now - We are taking this SRC - This way we have a better chance of a successful Buissness case - We are only proposing one thing - So we can discuss this one thing Meeting closed at 1529 Current Action Items ==================== - [HYT] and [CHS] to email guild about website - [TBB] to upload library to wiki - [JMA] and [CHS] to purchase marquee - [DFJ] and [JMA] to resolve broken mouse situation Minutes uploaded by [SOS] at 18:44 on 2017-01-20