UCC Committee Meeting Minutes 2016-12-09 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [LDT] Roland Kerr [Education Officer] - [SAS] Samuel Shenton [OCM] Late: ----- - [JMA] Jake Alexander [OCM] Apologies: ---------- - [TBB] Alfred Burgress [Education VP] - [SOS] Alexander Sosin [Secretary] - [HYT] Hock Yew Tan [Fresher Rep] - [MMM] Shahzad Siddiqui [Social Officer] Meeting opened: 1422 Confirmation of minutes from previous meeting ============================================= - [SAS]: I read the end of it and it seemed accurate - [SOS] did miss some things but was mostly accurate - [EAR] and [LDT] also read it too - Confirmed Committee Reports ================= President's Report ------------------ - Welcome back! - For those in the dark, committee meeting didn't happen last week because we didn't make quorum - This was partially my fault, couldn't dodge work - UCC has been suprisingly slow - Clubroom not really opening - [TJB] dragged some people in for Jackbox Secretary's Report ------------------ - Apologies - [EAR]: He's been skipping gym too Treasurer's Report ------------------ - (last weeks report) - Drinks were run, got some museli bars and coles gummy bags as well. - Currently in server room, museli bars should be $1 each, gummy bags $1.50-$2.00. - Snack run next week hopefully? My car is still being poop. Mastercard: $15.31 Cheque: $3556.24 Guild: $2199.82 - This weeks report - Car is hopefully 100% fixed now Mastercard: $15.31 Cheque: $3563.08 Guild: $2199.82 - Safe money also needs to be given to Westpac Machine Technical Reports ========================= Servers ------- - Serving Network ------- - Working Desktops -------- - On desks New equipment ============= - Vive has arrived in Perth - Technically not new equipment yet - Need to pay $105.00, will be done after meeting Drinks and Snacks ================= - Last week we got drinks and some snacks - [DJF] may rope [JMA] into a snickity snack run tomorrow External Affairs ================ Mail ---- - Not checked Guild/SOC --------- - New Guild is formed - New Tenancy is also formed - Tenancy chair sent an email to committee with dates for cleanups & tenancy meetings - 17th of December, 17th of February - [DJF] to attend tenancy meeting - [TBB] to run cleanup if he's back, [SAS] to run cleanup if [TBB] isn't - Need to send email and create Facebook, [CHS] to send Other Entities -------------- - [JMA] arrives 1455 - Flux Party - Recieved an email from Thomas Sesselmann representing VoteFlux - Email also was sent to CSSC and UWAPolitics - They want us to host them at UWA to give a presentation in the first 2 weeks of semester - For those unaware, Flux are building a direct/liquid democracy app - They're advertising their party for the WA State Election in March - Committee's opinions? - [SAS]: no - Basically not worth getting involved in politics - foundry10 & Vive - Vive has arrived in Australia - Currently awaiting payment of $105 for Levy charges - To be paid after meeting Events ====== - WebDev night - Was held on Monday the 28th - Run by [ODF] (better known as JVB) - Attended by [LDT] - [LDT]: - I was feeling inspired, I learned a lot - That being said, there was a very high tutor to tutee ratio - May not be significantly scalable with just JVB - Need more supervisors to upscale the event - Was actually a good learning event though - Subsequently attempted to apply the knowledge to an outside context but failed, maybe with a little more work I can call it a skill - Future idea: UCC makes a metal boy event aka "learn to robot" - Suggestions are: make it an arduino event - Combine various arduino junk into a ardunio object - Hearthstone Tournament - Being run by CY - Slated for Jan 6th or 7th - He is in contact with [CHS] and [EAR] to help him get it up and running - LARP - Is happening - Jan 11th - Liam wants a hand with running the event - [LDT] to assist [CHS] with organisation - [EAR] wants to run a tournament with Riot backing early next year - Probably an all day tournament - After midsems probably - Want to get Redbull involved Action Items ============ - [SOS], [HYT] and [CHS] to email guild about website - Not done - [JMA] and [CHS] to order mouse pads - All images were prepped earlier this week, and will be ordered after meeting - [TBB] to upload library to wiki - [TBB] is in Japan - [JMA] and [CHS] to purchase marquee - Awaiting graphic design results - Committee to discuss education events for the period Between exams and O-Week - See Events, but unlikely to happen before semester begins - [LDT] and [DJF] to look into new mice not working - Done - We have 1 that works - We have 1 that is absolutely borked, may have never worked from the start - Mouse number three is MIA - [LDT] did contact MSY, they said they'd work something out - [LDT] to pack everything up and tell [SAS] what to do - [DJF] to reimburse [TBB] for sausage sizzle - Probably done? General Business ================ - [BOB]: Permission to cut a hole in the top of the snack machine for no particular reason - [JMA] really doesnt want "wheel" to cut a hole in the snack machnine - Committee gets into an argument about defines a refridgerator - Something something convections - [JMA]: have you been inside the vending machine - Many of present committee would really like a plan to be made - [CHS]: please bring someone relatively fresh and take photographs - [LDT] proposes that permission be granted given that the hole is cut and the unit is attached on the same day - [LDT] also would like to investigate the convective properties of the vending machine using dry ice - [EAR] is keen join him - Dry Ice experiments to be done next Saturday, probably - After the dry ice tests are done; - Committee gives permission to [BOB] pending some kind of project outline and timeline on a wiki page, please also take photos and bring a new friend - [BOB]: Approve up to $170 for assorted laser cutting, spray paint, and fasteners...for no particular reason (likely to come in around $120) - Subject to same condition as above, sure - [NTU]: Buy a couple of Core-i7 8GiB 1TB iMacs? $250 each, 1 per person, Monday morning. https://maillists.uwa.edu.au/mailman/private/trading-list/2016-December/034395.html - [TPG]: Arguments for the above: Having a mac is good for CS students/devs, having two gives us redundancy. - $250 sounds really really good, but we can't access that link - Also, none of committee are available on Monday morning, uh-oh - [CHS] to follow up with [NTU] and get details - [CHS] moves to budget $600 for two iMacs as stated above, assuming the deals is as stated (legit) - [SAS] seconds - [JMA] questions where they would go - One would replace Napoli and the other would replace likely Porcupine - Passes unanimously - Meetings for the rest of the holidays - [CHS] is absent from the 14th to 31st - Committee discusses when they'll be available to meet - Committee meetings were decided to continue through December, with the exception of Friday the 23rd Meeting closed at 1617 Current Action Items ==================== - [SOS], [HYT] and [CHS] to email guild about website - [JMA] and [CHS] to order mouse pads - [TBB] to upload library to wiki - [JMA] and [CHS] to purchase marquee - [LDT] and [SAS] to resolve broken mouse situation - [CHS] to organise UCC cleanup - [CHS] to investigate iMac situation - [EAR] and [LDT] to put dry ice in the vending machine Minutes uploaded by [CHS] at 16:47 on 2016-12-14