UCC Committee Meeting Minutes 2016-10-26 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [EAR] Elton Rodrigues [Social VP] - [DJF] Chris Forbes [Treasurer] - [SOS] Alexander Sosin [Secretary] - [HYT] Hock Yew Tan [Fresher Rep] - [LDT] Roland Kerr [Education Officer] - [MMM] Shahzad Siddiqui [Social Officer] - [JMA] Jake Alexander [OCM] Late: ----- - [SAS] Samuel Shenton [OCM] Apologies: ---------- - [TBB] Alfred Burgress [Education VP] Absent: ------- Mentioned: ---------- - [JDN] Jordan Meerwald - [TFM] Thomas Miller Meeting opened: 1605 Confirmation of minutes from previous meeting ============================================= - [SOS] confirms - [CHS] received confirmation from SGM minutes - mistakes fixed, good job Committee Reports ================= President's Report ------------------ - Firstly welcome to our new committee members, - [HYT] Hock Yew Tan, the new Fresher Representative - And, [LDT] Roland Kerr, the new Education Officer - Fasten your seat belts, and enjoy your flight - Neither of them here atm lul. - What the President has been up to this week - Sent out the minutes for the OGM - Hopefully the last minutes that I'll have to take, haha - Did a bunch of work for the LoL Finals Event - See Events Education Report ----------------- - Welcome to the new Education Officer, [LDT] - I look forward to working with you in the coming months - In an unexpected set of events, my phone has rendered itself unconscious while acting as a shield - ie; I have no phone atm so contact has become a little more difficult Treasurer's Report ------------------ - Enjoy this Mr. Secretary - mAsTeRbLaStEr: $30.31 - Ch3qu3: $ 4968.97 - Gu11d: $1344.71 - who paid for the hard drive, it was $69 lol - [CHS] bought hard drive - [CHS] to be reimburse - someone needs to do a coke run, shotgun not me - [DJF] to do run at some point [LDT] arrives 1610 Secretary's Report ------------------ - File server audit - went through the 3rd and 4th draw of the file server - made list of all/most items in the draws - printed list and given to committee - Lots of rubbish pretty much - to go through - Committee has gone through the list - ask committee for list [JMA], [HYT] arrives 1617 Fresher Rep's Report -------------------- - nothing to report Machine Technical Reports ========================= Servers ------- - [CHS] replaced hard drive in Merlo with [TPG] - when merlo went down, coke bank went down - fixed now Network ------- - networking Desktops -------- - on the desk New equipment ============= - Education Officer - Secretary - Fresher Rep - 500GB hard drive in Merlo Drinks and Snacks ================= - In date - thanks [TBB] for unfilling machine twice - We need more snacks External Affairs ================ Mail ---- - Checked - (only) 4 spam mail from Campbells - Westpac account statement - See Treasurer's report - UWA guild invoice for phone Guild/SOC --------- - Soc meeting happened [DJF] and [JMA] went - Congratulations to Brendon Ng for Soc Vp - Other elections happened as well, good job - Semester grants due 4 Nov - Tenancy applications due 25 Nov - Friends of Israel got affiliation Other Entities -------------- - nothing Events ====== - LoL Finals - Happening Saturday 29th in America - Happening Sunday 30th for UCC - Don't forget to convert the date as well as the time - Everything now sorted, we good, event to run as planned but on Sunday - UCC finally has posters around uni - check them out - [CHS]: triple event combo - screening into sausage sizzle into 1v1 tournament - Riot giving prizes - If you want to run an event with posters see [CHS] or [EAR] - UCC CITS Day - Next Week Tuesday 1 November (2016) - FB Events and Emails are a thing - Come down and finish your CITS assignment with people who know what they are doing - Events event - To be considered - meeting where we brainstorm ideas for next years event - for anyone who is interested in Soc and Ed for next year - CSGO 5v5 - Heathred csgo server to be tested Action Items ============ - [JMA] and [CHS] to order mouse pads - Not done - will be done by the end of the week - [SOS] to considerate pizza night - will do one next week - [HYT] will do one during study break - [JMA] to investigate/fix Steam install directories - Fixed - All of committee to come back with ideas for the snack machine next week - [MMM] tissues, dried fruit, small box of cereal - [DJF] didn't do homework - [HYT] 100 plus for drinks machine - [JMA] Up and Go - [LDT] Turkish delight, can't have chocolates in summer - [EAR] Didn't do homework - [CHS] Tomato sauce, yelled at by committee - [SOS] Instant noodles, rejected by [SOS] - [TBB] to organise CITS project assistance completion events - See Events - Organised - Website changes to be considered by [CHS] and [SOS] - Not done - [BG3] to Molmol - Done - [CHS] to organise shirt buy - Not done - [CHS] to follow up with internal review of committee - Not done - [JMA] and [CHS] to purchase marquee - Not done - [TBB] to catalogue library - Not done - [CHS] to replace merlo's bad hardrive - Done - [TBB] to find expired foodstuffs - Done twice - Thanks [TFM] for refilling the snack machine - Some more will be expiring soon - I'll nuke them on the day General Business ================ - Fresher events for next year - [EAR] wants to organise a group of people who what to help out with fresher events next year - Past tech talks - [TDL] went through tech talks this year - old build and break pc was very successful - consider changing the name to 'Learn to' - start tech talks at a lower level for gaming club members - Start basic and build your way up - eg. How does the internet work, torrenting, port forwarding, game server set up, game deving, apps store/design - currently we have poor turn out - should try some new things - [EAR] suggests 'Gaming with the Profs' - save ideas for next year - for this year - 3d printer talk - Committee to think of Ed events over the next week - We should have welcome email - important content, like contacts and information - to be implemented next sign up - When we sign up new members have a 'interested in' survey - 'Which of these things are you interested in learning' - Get a good summary of general interest from members - Prices of sign ups - UCC sign ups are $10 + $5 on dispense - consider having $5 membership with no credit on dispense - throughout the year - [CHS]: first time joining special having $5 + $5 on dispense - throughout the year - to bring up again next year - Door members to enforce use of deodorant - for members who have a strong unpleasant body odour - matters involving hygiene is a doorable offense - Secretary to email a 2 month warning - Arguing in the club room or scaring off freshers is doorable offense - as of next year - Wheel committee internship - pass down of knowledge is lacking - committee should get together with wheel to see what type of person they are looking for - consider an application system - for people who are interested and considered trustworthy by committee - Self taught learning is producing a very low amount of competent wheel member - Can't rely on the same 4-5 people for everything tech related [SAS] returns 1740 - Lock out hours - Some members treating club room like personal internet cafe - proposed lock out hours between 3-7am - only allowed over night if you are doing work - email committee before night for approval - people sleeping or staying overnight looks poorly towards potential sponsors - [JMA]: we have a 24h access pass for a reason - hard to get - people pay for membership, would go against our membership sign up - inconvenient for people who signed up for overnight usage - Overnight pass should be for events, and uni work - [SAS]: members dont have an inherent right to use a machine at anytime they want - Committee has the power to give such a lock out - [CHS]: Should be a gaming overnight lock out - [LDT]: people try to come in off peak hours to get access to machines - [SOS]: Consider a software time based lock out program during peak hour - Need to remove negative stigma - [LDT]: Can't be sorted out on a person by person bases - consider testing lock out hours during the first week of uni - [CHS]: lock out hours should be done during semester - [DJF]: should start looking into timer lock out system during holidays - [MMM]: Timer account log out should be considered carefully to avoid misuse - [HYT]: Timer would increase usage turn over - Off peak and On peak are 2 different system - Off peak has lock out hours - On peak has timer account lock out system - Timer system generally agreed on by committee - committee to return next week with ideas relating to problem [JDN] arrives 1809 Meeting closed at 1819 Current Action Items ==================== - [EAR] to set up csgo server - [JMA] and [CHS] to order mouse pads - Website changes to be considered by [CHS] and [SOS] - [CHS] to organise shirt buy - [CHS] to follow up with internal review of committee - [JMA] and [CHS] to purchase marquee - [TBB] to catalogue library - Committee to consider lock out hours and timer based account lock outs Minutes uploaded by [SOS] at 19:05 on 2016-10-26