UCC Committee Meeting Minutes 2016-10-19 ======================================== Attendance: =========== Present: -------- - [CHS] Oscar Hermoso [President] - [TBB] Alfred Burgress [Education VP] - [EAR] Elton Rodrigues [Social VP] - [SOS] Alexander Sosin [Fresher Rep] - [MMM] Shahzad Siddiqui [Social Officer] Late: ----- - [JMA] Jake Alexander [OCM] - [DJF] Chris Forbes [Treasurer] Apologies: ---------- - [SAS] Samuel Shenton [OCM] Absent: ------- - [BLZ] Cain Nixey [Secretary] - [AMS] Andrew Seeley [Education Officer] Mentioned: ---------- - [BG3] Mitchell Pomery - [DAA] David Adam - [LDT] Roland Kerr Meeting Opened 1602 Confirmation of minutes from previous meeting ============================================= - [SOS]: Confirmed Committee Reports ================= President's Report ------------------ - Relay was "fun" Treasurer's Report ------------------ - Absent Fresher Rep's Report -------------------- - Has been busy, - Attended/helped with Smash Tournament - See events - ReLAN was "fun" - [JMA] mad inbound - Pizza night may or may not be on next week - Pending consideration - [SOS] to considerate pizza night Machine Technical Reports ========================= Servers ------- - Not serving, now serving - [TBB]: Power outage was not advertised to UCC - Affected a bunch of places that were not planned to be affected - Servers came back roughly one or two o'clock - Please email tech@/wheel@/committee@ with issues - vigenda currently not working - might fix itself after minutes push - mussel not automatically booting from medico - Is set to do it, but it isn't - Maybe being investigated - Actual scheduled downtime for UCC servers - molmol to be upgraded tomorrow Thursday night by [BG3] and [DAA] - Come in for some learning maybe Network ------- - Windows log-in servers died for a few hours (between 8am and 10am) on 2016-10-17 - See above (mussel) - Now functional Desktops -------- - [MMM] fixed Cobra's steam installation - Please install to the games drive in the future - [TPG]/[TBB]: Steam default directory requires reinstallation to change - [JMA] to investigate/fix Steam install directories - cerberus - Still not on a desk - Still crashing - [TBB]: Discussed last week, nothing new New equipment ============= - Hot end for 3D printer - Set up by [LDT] - Everything seems to be working Drinks and Snacks ================= - Seem fine, snack machine is a bit empty - Something something tuna - Still only coles tuna in the machine - Used to be purchased regularly - [TBB]: new ideas - USB drives, after all, we are the computer club - Micro USB cables - If they get left in the clubroom, they end up back in the machine - Mostly a meme? - [EAR]: legit needs more brainstorming, - Every one of present committee to come back with ideas for next week - Expired stuff in Snack machine raised as a concern by members - Technically nothing has expired, all best before dates - Still should take it out of the machine - [TBB] volunteers to do it tomrrow night * Committee derails more or less and talks about deoderant * External Affairs ================ Mail ---- - Not checked - [CHS] to poke new mysterious unconfirmed secretary to check Guild/SOC --------- - SOC meeting tonight - [CHS]/[DJF] to attend, will be confirmed soon Other Entities -------------- - Don't exist Events ====== - Smash Tournament - [MMM]: put out a report - We got 9 sign-ups - There were some management thingos - Thanks to [SOS] for helping out on the night even though he wasn't going to be there - Final prize was $50 out of Gus's pocket (Was Jap-Soc rep, but left jap-soc) - [EAR] moves to reimburse Gus $15 for UCC's share of the prizepool for the Smash Tournament - [SOS] seconds, 5 for, 1 against, motion passes - Definitely viable to run again - Some of the top 10 from Perth came down - Super scary people - Relay for Life - [JMA]: good money raising - Good efforts of the people that turned up, even the ones that left - Would advise against running it for all four clubs in Cameron Hall - 4 underequipped teams was the case, 3 full teams would be good - Eg. Cameron Hall red/yellow/blue team - UCC to smash other teams next year - OGM this Friday - Agenda sent out - Election of vacant committee positions - Secretary and etc. - See General Business - Constitutional changes - Basically just meaningless bureacracy because laws changed - Notices in clubroom - Alfred stays in the clubroom overnight event - Civilisation 6 is being released on this Thursday midnight - [TBB]: will hold clubroom overnight for anyone desiring to play - LoL Finals - Happening on Saturday the 29th, starting 8AM, set-up from 7AM - UPS is on this - [EAR]: Let's not this up again - [EAR] and [CHS] talked to LoL club last week - Discussed and resolved drama from the last event - LoL Finals will be screened in the Tea Room - After 1PM (when the finals end), there will be LoL games in the Loft - Event needs to go up for this - EMP needs to go up for Barbeque and 1v1 Tourney - [CHS] to try and meet with LoLprez tomorrow - DOTA Tourney - Still to be confirmed - [JMA] working on this * [DJF] arrives 1658* - [EAR] proposes an idea - Sporting events? - Keep members fit - Something to get people off the computer, maybe something on campus - Many clubs run events out of there normal field of view - We should still care about the health of our members - We definitely provide enough computers and junkfood - The kinda role to offload to frep or soc officer - At first just look into interest - [EAR] to discuss with Events about running painless sports - *running sporting events painlessly - UCC passes CITS - [TBB] to organise project assistance completion events - [TBB] to confirm for Thursday 27th probably Action Items ============ - [BG3] to Molmol - Tomorrow night - [CHS] to organise shirt buy - Happening, payment needs given - Will confirm cost soon - [CHS] to follow up with internal review of committee - Ongoing - [JMA] and [CHS] to purchase marquee - No longer time sensitive, but we really should do it - Need to clarify whether it's pop-up or assemble because ohgod ikea marquees - [TBB] to catalogue library - Pretty much done, ongoing, nothing changed since last week - [CHS] to take [SOS] to Guild Engagement manager - Happened - Story time: - [CHS] took [SOS] to Guild Engagement Manager - [SOS]: she was too nice - Busy for the next 3 weeks - Should probably say why we went - They do website design for clubs - Cost is $22 an hour for work - Essentially, they'd do a mock-up - UCC would code the website ourself - We show them our website, ask them for websites that they have done - Meeting is booked 3 weeks from now - To be considered by [CHS] and [SOS] - Basically committee should do as much work as they can to reduce cost to club - Ongoingish - [TBB] to resolve space issues on Clownfish and Catfish - Some has been resolved - Resolved to the point its working - Done - [CHS] to repalce merlo's bad hardrive - Did check, broke merlo for a day - Thanks to [TPG] for helping fix it - Actually does have 2.5" drives - Still need to go buy new drives General Business ================ - [LDT]: You should buy dessant, a box, and skateboard bearings, for reasons pertaining to hologram - Budget and bring costs to committee - [TBB] will donatet old bearings - Deoderant - [EAR]: Committee should buy deoderant for the club - There currently is a can in the clubroom, stolen or something at relay - Should be replaced when it runs out - Door members should let people know if they have body odour - Committee should replace deoderant as it runs out, agreed upon by present comittee - Under section 17 sub 2 - If committee members do not attend committee meetings for two subsequent meetings, committee shall remove them - More or less - Two subsequent meetings have been missed without explanation in the past as well - [CHS] moves to declare the Education Officer position vacant - [JMA] seconds, 6 for, 1 abstain - [EAR] proposes a reduction in cost of membership - It's worth thinking about changing the cost structure of sign-ups - Because of pushing for sign-ups at events Meeting closed at 17:32 Current Action Items ==================== - [SOS] to considerate pizza night - [JMA] to investigate/fix Steam install directories - All of committee to come back with ideas for the snack machine next week - [TBB] to organise CITS project assistance completion events - Website changes to be considered by [CHS] and [SOS] - [BG3] to Molmol - [CHS] to organise shirt buy - [CHS] to follow up with internal review of committee - [JMA] and [CHS] to purchase marquee - [TBB] to catalogue library - [CHS] to repalce merlo's bad hardrive Minutes uploaded by [CHS] at 15:18 on 2016-10-22