UCC Committee Meeting Minutes 2016-05-20 Attendance: [CHS], [TBB], [EAR], [DJF], [BLZ], [SOS], [AMS], [MMM], [SAS], [JMA] > MEETING OPENED 1336 Confirmation of minutes from previous meeting - [BLZ]: Yes ##President's Report - [CHS] quit his job (mostly) - If anyone has a job offer for [CHS] that won't dissapoint his father, send him a message - Looked into the communication room ##Education Report ##Social Report - CS:GO - CS:GO mid-commit is GO - Is happening Saturdays at 3PM - Planning a 2 hour session of competitive matchmaking - High and low commit needs more hype - CSSCman still wants to do DOTA - Weren't enough people at the Friday the 13th LAN for dodo ##Treasurer's Report - too shit - Cash reserve: $0.05 - WESSTPACE ERRYDAY: $4714.39 - down by 44, thanks uni - Guild no change - Mastercard: $22.86 - only one bit of money was put in while the safe was open - kek ##Secretary's Report - Mail was checked - Plan to read how to wikiwiki a wiki wiki article - Re: action item emails, ask me about my personal SLA - Need wheel member to help upload meme address ##Fresher Rep's Report - Still fresh - Pizza night to run at 6 on friday - Will be good - Have to leave early, [EAR] will take over ##Machine Technical Reports ###Servers - Servitors are enraged due to lack of notice last minutes - [BLZ]: Sorry, I will correct it this meeting ###Network - Network was struggles at the start of the meeting - Probs unifi? - CHS to investigate ###Desktops - On the desk - Porcupine moved - Chubsucker moved - One of the windows PCs was really slow - Spoilers, its all of them ##New equipment - Nyet ##Drinks and Snacks - [TPG] did a drinks run - Thanks! - [CHS] moves to reimburse [TPG] $166.16 for drinks run - [EAR] seconds, 8 for, 1 against, no abstain - Next time please contact the treasurer - [DJF] did a drinks run - Thanks - "Let me get it up" - [DJF], 2016 - $235.60 - [BLZ] moves to reimburse [DJF] - [CHS] seconds, 1 for, 8 against, no abstain - He paid with the card, no reimburse due ##External Affairs ###Mail - There was an invoice for two charges of $22 each, totaling $44 from UWA - [TBB]: What for - [BLZ]: It literally, figuratively, says invoice. As in the charge is for an invoice? - Probably for the telephone - Has been paid ###Guild/SOC - There was a SOC meeting - TBB went - Leadership training is due June 28-29 - First aid training - Subsidised by Guild to $85pp - 21st of May, starts 0930 - 28th of May, starts 0930 - Fresher training - Too late, freshers already stale - A tour, and a general training > [JMA] arrives 1412, after talking to a girl and stopping by broadway - CCZ 24-hour access for Exec. - Storage space re-application - Committee discusses applying for extra storage space - [TBB] and [SAS] to reapply for storage space/extra strorage - There is now a UWA snapchat - Memepics inc - Voted for new treasurer. The one that we wanted - UWA Women in business and UWALC applied > This meeting is why CHS misses his awp shots > Tilted 2016 ###Other Entities - AISIEC Internation Interships - [EAR] and [TBB] went - They talked about the club for attendees - There were some pretty good offers too - Pretty average pizza though - If anyone missed out and is interested, hit up [EAR] with a message - Associations New Law Information Session - 25th of May 4.15 - 6 PM - [CHS] attending - "to help local associations and clubs learn and apply the changes to association laws" > [SAS] Leaves 1430 ##Events - Hearthstone Tournament - never discussed - rip - Huge - 3 new signups - 2 new active members - Welcome, sorry. - Barely enough machines - Needs more windows - Thanks to [LDA] for running it - CHS moves to reimburse LDA $25 AUD - BLZ seconds, 9 for - Quiz night - Ok - Tav invoiced Unigames - Taylor pays the costs - UCC will be dividing the profits - FNAFLAN - Lower than hoped attendance - Most likely due to late advertising - 15 attended - [DJF] and [CHS] are both trash at vidya - War3 Pictionary custom map surprise smash hit - CSGO teams were csgoing well - Not actual organised teams, casual teams - Next LAN ideally a Saturday - Then the LAN after on a Friday - ETC - Pizza Night - Soon(tm) - Tech Talks - Frames confirmed for tech talk 2/6 - JVB wants to talk next semester - Data manipulation and web stuff - 3D printer talk > [SAS] arrives 1440 - Cameron hall larp - ongoing - Camp - RMP should be approved today - So much bureaucracy, so much time - last time we covered half of the first aid course - do we do the same again? - Committee says - [CHS] moves that we do fully pay $170 for 2 first aiders - [TBB] seconds, 5 for, 1 against, 3 abstains > [TBB] leaves 1451 - [CHS] moves that we do fully pay $85 for [CHS] as camp leader for first aid - [BLZ] moves to amend the motion to $42.50 - [DJF] wants to have [CHS] on official paperwork as a formalized secondary first aider. - [CHS] is happy to make this change, [CHS] to revise camp forms - [JMA] seconds the amend, 6 for, 1 against, 1 abstain - [BLZ] seconds, 7 for, 1 abstain > [SAS] leaves 1503 ##Action Items - Polo Shirts to be looked into [CHS], [TBB] - [TBB] investiaged - Ongoing - Education team to follow up with [*OX] about tech talk - Happened, tech talk is planned, see ed report - Mild money problems to be followed up by [DJF] - Hopefully sorted out this morning - [SOS] To draw CSGO fb group banner - [SOS] absent, probably ongoing - [AMS] and [CHS] to reply to email and attend - Didn't happen, [CHS] busy and [AMS] sick, will try to follow up soon - [BLZ] to email ucc@ about clubroom cleanliness - Ongoing - [BLZ] to wikify eggman - Ongoing - [SAS] to sort out UWAnime wifi - Ongoing - [CHS] to contact security - Ongoing - [SOS] to MSPAINT Camp - Done - [CHS] to follow up with internal review of committee - All committee members have finally done their homework - [CHS] to individually follow up with people this week - [AMS] to look into which machines need new harddrives/Corvo problems - Ongoing - All of committee to look into purchases for desktop machines - HAHA, good joke, [CHS] to make people follow it up this week - [DJF] to buy consumables for the club - Some of it has been done - Some of it still to be done - Cash and Carry run to be done next week > [EAR] leaves 1514 General Business ---------------- - [TPG]: Reimburse [TPG] 166.16 (see receipt in safe) for drink run - Approved, see Drinks and Snacks section - [MSH]: reimburse MSH $39 for ucc.asn.au renewal - [CHS] moves to reimburse [MSH] $39 for ucc.asn.au renewal - [BLZ] seconds, 6 for, 0 against, 0 abstain - Dooring of Kian Targaagh - At 1729 on Thursday Kian Targhagh aka captaincrunch left the room open without door memebers - [CHS] arrives at the clubroom at 1800 to find the room open with people inside, but no door member - [CHS] then doors captaincrunch, discussion to be held at the next committee meeting (today) - [EAR]'s opinion before he left: We should warn him formally and seriously, but take no further action - captaincrunch normally opens the room, but rarely closes it, and assumed there was another door member in there - A majority of attending committee agrees that captaincrunch should be undoored - Majority of attending committee believes that the dooring was sufficient warning - Email to be sent formalising the undooring of captaincrunch - There has been some failing of committees processes, there is no easily accessible list of door members that is up to date - [AMS] proposes a physical list of door members with pictures in the clubroomn - [JMA] to prepare this - Webpage with list of door members is horrendously out of date - [JMA] to update the webpage - [CHS] leaving the safe open - On Saturday morning of FNAFLAN, [CHS] opened the safe to use the keys that access the desktop machines - The safe was left opened by [CHS] with the bolts out, and as they key was removed, the safe couldn't be locked - captaincrunch noticed the safe was open at 1430, didn't notify [CHS] as he was still in the room and assumed he was still using the safe - Committee agrees this was reasonable - [CHS] leaves the clubroom (with his keys) - Next time this is noticed is at midnight by [JMA], who informs committee - [CHS] and [DJF] both quickly return to the clubroom to close the safe - [DJF] hasn't yet counted the money in the safe - One significant issue was that the safe couldn't be closed by door members by anyone but [CHS] and [DJF] - (they are the only two committee with access to the safe) - This has now been resolved as there is a safe key within the safe that can be removed if the safe is open to lock the safe, and then the key returned via the slot on the top - [DJF] to officially warn [CHS] for his failiure by email - [CHS]: anything else for GB? - [BLZ]: big ol' bag o' dicks Meeting closeed 1550 Minutes uploaded by [BLZ] at 15:53 on 2016-05-20