UCC Committee Meeting Minutes 2016-04-01

Attendees: [CHS], [TBB], [EAR], [DJF], [BLZ], [SOS], [AMS], [MMM], [SAS],
[JMA], [captaincrunch], [GOZ], [DOM], [MLE] 

Meeting opened 1350

#Confirmation of minutes from previous meeting
- [MLG] asked [CHS] some questions about minutes
  - Clarification on who is building new PCs?
    - They'll be built as a part of a tech talk
  - [CHS]: something else also, I can't remember, sorry

- [CHS]: Also, put minutes on Facebook pls
  - [BLZ]: No.
    - Ok maybe.

#Reports
##President's Report
- Late because of test
  - urgh
    - Actually it went pretty well
  - [BLZ]: Same
  - [MMM]: Same
  - [CHS]: me too thank

- Talked to [SRH] about new T-Shirts
  - To be ordered ~2 weeks from now
  - Awaiting more details from [SRH]
  - Have some ideas for designs, will get [MLE] to help
    - Message [CHS] with your hip ideas
  - Jordi Hermoso to facilitate shirt purchase

- Will attend an information session for Associations Incorporation Act 2015
  - Wednesday 25th of May, 4:15 PM
  - [SRH] also attending for Modicum
  - Stuff about changes regarding:
    - Financial reporting
    - Privacy
    - Membership

##Education Report
- Intro to prog tonight
  - [GOZ] confirmed

- [JDN]: Will do build and break
  - Maybe just build one, then do another later for more attendance
    - Probably just make two though.
  - [SAS] and [EAR] to go to PLE or somewhere else to get mo' mobos
    - They are out of stock for the currently purchased boards
	- Last time we waited for mice to come back in stock, waited 4 months and then gave up

- Ed to take over backend of ECOMS event
  - [TBB] following up with UCC peeps tonight

##Social Report
- [LDA] wants to run a hearthstone tourney
  - Needs a date
  - Maybe Friday 22?
    - 16th confirmed, its a Saturday, 2pm-6pm
  - (hearthstone and pizza night? nothing but cheese)

- [LDA] also wants a time for 5 man league of legends
  - [EAR] to email, facebook, socially netwerk
  - Probably cycle through different games in the same timeslot
    - [BLZ] calls out [EAR], 2 months 1v1 me CSGO

- [CHS] posted minutes from an informal event event meeting last year about events to be run
  - [EAR]: I read them
  - More later
  
##Treasurer's Report
- Term Deposit
  - [DJF] and [CHS] (and briefly [TBB]) took a trip to Westpac on Tuesday
    - ~$56000 was split into 3 accounts and invested for 5 years at a 2.9% interest rate
      - Interest paid monthly
      - Split into 3 accounts, because if UCC ever wants to dip into the term deposit, we 
        can leave 2/3rds of it untouched
        - No disadvantage besides extra paperwork
      - (Actually split into 3 accounts because 3 * 2.9% = 8.7% interest rate which is way better)
  - 2 with $18k, 1 with $18k

- Money
  - Regular Account $4,148.36
  - MasterCard Account $153.42
  - Cash Reserve $4.60

- Drinks and Snack runs done

- [CHS] and [DJF] recieved westpac cards
- [DJF] nuked old Westpac admins, [SAS], [GOZ], [DJF], and [JDN]
  - [GOZ]: I was never an admin?
    - Westpac
      - Oh you

##Secretary's Report
- Hello!

- Checked mail

- Making minutes

- I want more lines in the minutes
  - Done.

##Fresher Rep's Report
- Invited people to pizza night
  - Should be good and fresh

##Machine Technical Reports
- Unisfa's webcam broke
  - Someone competent fix pls
    - [BLZ]: I nominate [GOZ] as tribute

###Servers
- Serving

###Network
- UCC wifi dropouts
  - Did you try turning it off and on again
    - [CHS] to poke someone

###Desktops
- Catfish is running hella slow
  - Logins and general running
  - Last week it had network connection issues
  - In conclusion, give Windows reinstall
    - [AMS] to reinstall

##New equipment
- Recieved a webcam as a donation from [GOZ]
  - Yet to be set up
  - Thanks [GOZ]
  - [TBB]: Lets mount it to the fan!

- Two graphics cards!

##Drinks and Snacks
- Drinks run done, $198.60
 
- Snack run done, $618.91

##External Affairs
###Mail
- We got some!
  - Graphics cards plural (2)

- Also a letter from Westpac
  - Term deposit maturity
  - Only a little bit late, already dealt with
  
###Guild/SOC
- Guild Council took a tour of Cameron Hall on Wednesday
  - [CHS] was asked to explain UCC and why we need the clubroom
  - Went pretty smoothly I guess
    - Asked for more space, more air-conditioning
    - [BLZ]: Oh my god, understatement of the year, [CHS] was amazing, everyone was
      super impressed

- April fools prank
  - Fire alarm went of this morning at 8:30 in Cameron Hall
    - (Cause unknown, probably not an April Fools prank)

- SOC Meeting
  - Meeting listed as April 14th
    - [SAS] doubts this, meetings are apparently on Wednesdays
    - To follow up

###Other Entities
- Probably exist
- ECOMS Prog event
  - Education portfolio now working on this
  - Michael messaged us to ask us what we were doing
    - Replied with more questions

- ULC event
  - Briefly delayed because ULC prez and [CHS] are busy

##Events
- Events Event for 2016 (Happened in 2015)
  - [CHS] lost the minutes for Ed event discussion, sorry
    - If someone from oldmittee could discuss with newmittee, that would be great
  - Minutes for Soc event discussion given to newmittee
    - If anyone else wants a copy, message [CHS], the discussion was hella informal

- [BOB] wants a quiet night with no games
  - Much discussion
  - Some people for, some people against
  - Less sound is a success
  - Working on projects
  - general impression forming
  - Everyone actioned to think about it
    - Homework!

- Freaster LAN
  - Maybe committee should organise to actually attend the event
    - Committee was there for setup, but then mostly had to leave
  - Attendance 25
  - Setup was good, heaps of helping hands, [TBB] leading
  - Packup was average/satisfactory, most people left without staying
    overnight

- Committee to learn how to facebook
  - (kids these days)
  - Particularly setting up facebook events correctly
   
- Intro Prog / Pizza Night
  - Tonight 5PM / 7PM
    - [GOZ] running prog
    - [SOS] running pizza night

> [MMM] and [SOS] leave 1441

- Prosh
  - Does UCC want to be involved?
  - Theme is Superheroes and Supervillains
  - [SRH] marshalling
    - Hopefully getting Claremont
  - [SRH] wants 8 man team from all CH clubs for PROSHLYPICS
    - [BLZ] and [DJF] nominate themselves as tributes

- Upcoming Tech Talks
  - Building and Breaking Your First PC
    - [JDN] to run
  - Intro to UCC services
    - Very important
    - [AMS] to find a runner

- Quiz night
  - Its a thing that will happen soon
  - From last meeting, nothing new
  - EMP soon, date event is 6 May

- Camp
  - [EAR] and [SAS] to 2IC all of camp
  - RSA volunteers are [BLZ], [TBB], [AMS], [JMA]
  - Leader is [CHS]
  < [SAS] drank on camp
    < call the cops

##Action Items
- [DJF] and [CHS] to follow up with ECOMS event
  - Offloaded to Ed, [DJF] to remain as contact with ECOMS

- [CHS] to follow up with ULC president
  - He's getting back to me by the end of the week

- [CHS] to update security on new door and committee members
  - Will be done after this weeks meeting, more door applications

- [CHS] to do leadership training
  - Booked, [CHS] attending on the 19th and 20th of April, 9 AM to 5:30 PM
  - [EAR] to attend
  - [BLZ] and [AMS] and [TBB] show interest 

- [JMA] to officially complain to guild about FRAT party, drinking in Cam Hall
  - Done. No response.

- [CHS] to buy a powered usb hub
  - Purchased a 7 port USB 3.0 hub including power supply for $21.79
    - Arriving April 1st - April 5th
    - [DJF] to reimburse after meeting

- [JMA] to email door applicants
  - 33% accurate as usual morty
  - one out of 3

- [SOS] to draw shitty MSPaint for upcoming events
  - Happened

- [BLZ] to follow up with [RYE]
  - Happened, wants people to be more considerate of the noise they create and the potential disruption to other Cameron Hallians

- [EAR] and [MMM] to learn do paperwork
  - Ongoing


## General Business
- [CHS]: Discuss leaving oculus rift out of the tool cupboard
  - Should be in sight of the webcams
  - Encourage more use hopeful
  - Intend to do this, give us quick feedback with major objection

- [CHS]: Discuss leaving the first aid kit somewhere more visible
  - To be left visable

- More door application stuff
  - [LEL]'s door re-application
    - Application was unsatisfactory, re-application is good
    - 7 for, 1 against
  - [captaincrunch]'s door application
    - passes unanimously
  - [*OX] door resignation
    - We thank you for your many years of service

- [RYE] moves that we uninstall all speakers from the clubroom, [MLG] seconds
  - Not a real motion, in future people with complaints should email committee or add it to the agenda

- Cups for the Water cooler
  - Mass cup purchase
    - $59 for 2000, ~3c per cup (from ebay)
	- Committee in favour for when we run out of current cups
  - Storage for non-disposable fluid vessels? (cup shelf?)
    - Committee likes the idea
  - Beep boop dispense cup
    - Pay for your cup?

> [EAR] leaves 1522

- Consumables Shopping list
  - Whiteboard Markers
  - Tissues
  - Refill first aid
  - Paper towel

  - committkeeys
  - Extra safe key
    - To be held at guild finance if available.
    - 6 for, 1 abstain

## Current Action Items
- [BLZ] to post minutes on facebook
- Jordi Hermoso to facilitate shirt purchase
- [SAS] and [EAR] to go to PLE for motherboards
- [TBB] to follow up with ECOMS
- [GOZ] to fix unisfas camera?
- [CHS] to inquire tech wizards about UCC wifi
- [AMS] to reinstall Catfish
- [SAS] to confirm SOC meeting times
- [AMS] to find someone to run intro to UCC
- [EAR] to organise attending leadership training
- [CHS] to attend leadership training

> Meeting closed 1536
Minutes uploaded by [BLZ] at 16:17 on 2016-04-01