UCC Committee Meeting Minutes 2016-03-14 Attendees: [BG3], [JDN], [CHS], [LDA], [AMS], [HTL], [MVP], [TBB] Apologies: [EJK], [TBB] Meeting opened 11:11 Confirmation of minutes from the previous meeting ##President's Report - [BG3] last committee meeting probably ever - bye - Has been busy organising AGM stuff - Have one returning officer, need another one - Probably [SAS] - UCC is invited to a meeting with Society Councils president and a group of students attempting to set up a League of Legends club - It will held after the AGM this Tuesday - #nextmitteeproblems - But seriously someone from newmittee will need to attend ##Education Report - This tech talk is confirmed to be not [CJS] - [BG3] to run a tech talk - "Building/Breaking your First Computer" if parts arrive by Friday - "The Ins and Outs of Dispense - Intro Prog is sorta organised - [GOZ] or [EJK] or both are on this - 3D Printer still needs a tutorial for next ##Social Report - [TJB] absent - Next SOC event is Fresher LAN/Easter LAN/ Freaster LAN ##Treasurer's Report - money - $6230 in Westpac - $42 on Card - ~$200 in Guild - Getting handover forms from Westpac after meeting ##Fresher Rep's Report - Freshers asking about Minecraft server - Running a poll for mods/no mods - Will be advertised - Pizza night this Friday - May throw it into the hands of the new Frep - Massive interest in 5 man league - #nextmitteeproblems - Also 5 man DOTA teams - again, #nextmitteeproblems - CSGO tourneys seem impractical because of huge skill differences - Hearthstone tourneys have huge interest - However Hearthstone games can get stale unless there are new expansions - #nextmitteeproblems ##Machine Technical Reports ###Servers - molmol is not dead freezing - However, some profiles are unloginnable because of broken files ###Network - working ###Desktops - Steam on Linux seems to work nicely - Cockgrunter had Linux installed on it ##Nukewipment - none ##Drinks and Snacks - There are some drinks and snacks - Coke is empty - Dispense random wasnt working ##External Affairs ###Mail - Checked twice, was empty both times ###Guild/SOC - El Presidente summit Wednesday - 17th - 22nd Treasurer Training - Important that the Treasurer attends ###Other Entities - Future League club - See President's Report ##Events - Skimmed over because committee needs to get to drama - Sorry - Next event is Freaster LAN - Camp is being organised - Quiz Night is being organised - Next year's Social portfolio to do events > [HTL] leaves 11:49 ##Action Items - [BG3] to look into sponsorship - Contacting people, no responses yet - [BG3] to rewrite policies with [SAS] - 6 different policies have been written - To be shown to dispense, membership, clubroom machines, servers and services, network and computer use, system administrators - [BG3] to investigate not-for-profit status - Ongoing forever - More network cables - #nextmitteeproblems - Email to be sent with specs after the meeting - Was done - Power supply reduced - Different graphics cards - No disk drives - nextmittee to finalise General Business ---------------- - Door admin stuff - [random58]'s door application - Reveals some questions need to be changed - (e.g., Name someone who is able to open the vending machines) - #nextmitteeproblems - Passes unanimously, welcome to door group - [KEK] to be removed from door for inactivity/not attending cleanups - Passes unanimously - Security wants a list of people and their student numbers that are allowed to control UCC - [BG3], [MVP] and [TBB] > [LDA] leaves 11:55 - Cockgrunter's reinstall - Last Monday night Cockgrunter was reinstalled from Windows 8 to the new Linux SOE - The machine was reinstalled without emails to any relevant groups or notification to committee, prior, during or after the event - An email was sent by [BG3] enquiring what happened to it was sent to the tech@ mailing list, no reply was recieved explaining the events - A follow up email was sent on Wednesday night after discussions in the club, requesting information from [BOB] - No reply to this email either - A message was sent by [BOB] to [BG3] that night to meet up and discuss the events - However unfortunately [BG3] was busy - Catch up occured instead on Friday after the fresher welcome - Discussion occured - [BG3]: What I got from the discussion was that the reinstall was an action with the intention to set the club in a direction - [BG3]: My understanding is that setting the direction of the club should be done by committee acting under the constitution - [BOB]: Cockgrunter was reinstalled to because it's about to be replaced and the replacement is supposed to be a Linux machine - [BG3]: Can't find anything in the minutes stating this either when the last Windows machine was bought or recently - Cockgrunter is to be replaced by a Windows machine, not a linux machine - Any mention of replacement earlier was referring to the place on the desk, not the removal of the machine - Also discussion occurred about the number appropriate machines of each OS in the clubroom - No resolution reached - [BG3]: I feel that neither OS truly furthers our clubs objectives more, leaving the number of each clubroom machine only to demand - [BG3] moves that the club maintains a minimum 6 Windows machine, 4 Linux machine setup (discounting projects bench) to deal with current demand - [TBB] seconds, passes unanimously - [JDN] moves to increase the budget of the computers puchase to $2800 to include the puchase of a new graphics card for pinball - [TBB] seconds, passes unanimously > [LDA] returns 13:02 - [AMS]: [BOB]'s actions appear to be against the needs/wishes/demands of the majority of the club members - [BG3] moves to go into camera - [TBB] seconds, passes unanimously > Committee goes into camera > Committee returns - While in camera a motion was passed to lock [BOB]s account for one beginning at midnight tonight - Details justifying the locking and explaining the circumstances will be sent by email - Emails going to tech@, wheel@ and committee@ mailing lists Meeting closed 13:27 Apologies if any sections were missed, meeting was rushed and without internet connection Minutes uploaded by [CHS] at 12:18 on 2016-03-15