UCC Committee Meeting Minutes 2016-02-29

> [HTL] leaves
Attendees: [BG3], [TJB], [CHS], [LDA], [MVP], [TBB]
Apologies: [EJK], [MMS]
Late: [JDN]

Meeting opened 11:45

Confirmation of minutes from previous meeting
- scent out to members

##President's Report
- O-Day happened
  - 99 new members signed up on O-Day
    - ~25 members have come to the clubroom and made accounts
- 2 weeks until the AGM
  - AGM to Facebook'd

##Education Report
- Ed absent
- Tech talk coming up in week 3

##Social Report
- Fresher Welcome next Friday
  - EMP approved for that
    - Facebook event to be created today

##Treasurer's Report
- money
  - $237 in Guild
  - $4290 in Westpac
  - $83 on Card
  - $1100 from O-Day! (including $200 float)

- [JDN] has organised a meeting with Westpac to enter a managed fund
  - Whether it's worth it or not is to be confirmed

- $80 to $100 to be reimbursed for consumables on O-Day

##Secretary's Report
- Nothing to report

##Fresher Rep's Report
- We have freshers
  - [LDA]: I guess I'm less of a fresher now
    - Committee: no you're not
- May struggle to host upcoming pizza night
  - Will be organised

##Machine Technical Reports
###Servers
- are serving

###Network
- are working

###Desktops
- are all actually suprisingly functional
  - Still looking at buying two new ones, see General Business

##New equipment
- Was offered an electic billboard
  - To be investigated after the committee meeting
- Freshers

##Drinks and Snacks
- [CHS] did a purely coke run
- Need another drink run by 

##External Affairs
###Mail
- To be checked after meeting

###Guild/SOC
- Uni started
- Next SOC meeting is the day after the AGM
  - AKA #nextmitteeproblems

###Other Entities
- no

##Events
- Fresher Welcome
  - Week 2, Friday the 11th (5PM)
  - Free Pizza for new members
  - Crash course in ssh, games afterwards

- Annual General Meeting
  - Week 3, Tuesday the 15th (1PM), meet at clubroom
  - Event to be created today
  - Email to go out

- Tech Talk / Pizza Night
  - Week 3, Friday the 18th (5PM)
  - Tech talk by unconfirmed guest speaker
  - Pizza night by unconfirmed organiser

> [JDN] arrives 12:04

- Fresher LAN
  - Week 4, Saturday the 26th (2PM until really late)
  - Theme: phresh?

##Action Items
- [BG3] to investigate not-for-profit status
  - Ongoing
- [BG3] to look into sponsorship
  - Ongoing
- Committee to work on webside of Fresher guide
  - Done
- [BG3] to rewrite policies with [SAS]
  - Ongoing

##General Business
----------------
- [BOB]: approve me spending up to $286 for a graphics card
  - Committee is currently investigating the purchase of two new machines,
    there is provisioning there to purchase a new graphics card when that
    happens, leave it to committee

Meeting closed 12:09

##Current Action Items
- [BG3] to look into sponsorship
- [BG3] to investigate not-for-profit status
- [BG3] to rewrite policies with [SAS]

Minutes uploaded by [CHS] at 12:16 on 2016-02-29