UCC Committee Meeting Minutes 2015-12-07 Attendees: [BG3], [EJK], [TJB], [CHS], [LDA], [AMS], [HTL], [MVP], [TBB] Absent: [JDN] Meeting opened 11:15 Confirmation of minutes from previous meeting - ye ##President's Report - [BG3] has nearly finished moving - [BG3] to deal with box of misc things in clubroom ##Education Report - [EJK] threatens committee to be nice - 3D printer software is installed on the PCs that reinstalled - [EJK] is dissapearing for a week in January - Majority of UCC plebs asked aren't too interested in 3D printer talk - Wait until next year mid semester - On the other hand a talk on constructing computers has shown interest - A tech talk should be run when new linux computer is purchased ##Social Report - Soc portfolio is being anti-social - Fresher Rep is organising some casual events ##Treasurer's Report - Absent - Purchased Unisfa's webcam ##Secretary's Report - UCC shirts - Looked into O-Day - Bought a clock ##Fresher Rep's Report - [LDA] is organising events, see events - South African drinks [LDA] was going to purchase are too expensive ##Machine Technical Reports ###Servers - No new outtages have been reported - Eggman/Newbotnik needs work this afternoon ###Network - Network has been suprisingly reliable ###Desktops - [AMS] has reinstalled two Windows machines - Corvo and Cichlid - Problems encountered: - Chocolatey failed to install some programs the first install, but after a restart it bypassed installed programs and successfully installed all others on the second install - A few days ago, paraphrased, [JVB]: Until our servers move to active directory, don't upgrade to Windows 10, as the workaround to allow them work makes logging in take an extremely long time - SOE documentation on the wiki doesn't include making winadmin work - [JVB] fixed windadmin on Corvo, but still needs setup for Cichlid ##New equipment - [CHS] bought a new clock, still needs to be hung - [BG3] moves that [CHS] is reimbursed $15 for the purchase of a Clock for the club, [LDA] seconds - Passes, 8 for, 1 abstain ##Drinks and Snacks - We've got enough, [JDN] did a run ##External Affairs ###Mail - Recieved a clock ###Guild/SOC - Cleanup this Sunday - Cleanup begins 10AM, hopefully finishing by 3PM - As per always, all door members to attend - Else,send apology emails to secretary@ and committee@ - [BG3] moves that the club budgets an upper limit $80 for the purchase of pizza for attending door members - [CHS] seconds - Passes unanimously ###Other Entities - CSSC president came to our clubroom and talked to us about hosting a friendly scrim 5v5 of Dota 2 - Awaiting further communication ##Events - Events Event - This Thursday evening - Attend if you want to organise events next year for UCC - Pizza Night before Christmas - We have a tree and some decorations - [EJK] to bring tacky tinsel - Will be run this Friday - Clubroom Cleanup/Cameron Hall Busy Bee - Cleanup begins 10AM, hopefully finishing by 3PM - As per always, all door members to attend - Else,send apology emails to secretary@ and committee@ - "Anything [LDA] dislikes is banned Hearthstone Tournament" - Meta decks will be banned as per [LDA]'s ruling - Will be run this Sunday 13th - Bring money for KFC - O-DAY - Fresher guides need rework - Committee members dedicated to O-Day prep will be having a discussion after that meeting ##Action Items - [BG3] to purchase whiteboards - Ongoing - [CHS] to purchase desk microphones - Ongoing - [TFM] to possibly purchase op-shop SingStar microphones - [BG3] to rewrite policies with [SAS] - Ongoing - [BG3] and [TBB] to investigate new Linux computer - Ongoing, will be looked at after the meeting General Business ---------------- - Cold water for UCC clubroom - Bar fridges new cost just under $190 - On a sale we could get one for ~$90 - Second hand functional bar fridges for $20-$30 - Committee wants to look into water coolers (again) - Especially dual function cooler/heaters too allow for tea - Prices range from $50 - $100 - [BG3] moves to budget $100 for the purchase of a dual- function benchtop water cooler, [LDA] seconds the motion - 8 for, 1 against - [BG3] to purchase - Some committee members stil aren't happy with clean up - Committee reaches the resolution that door members that OPEN the room, if they find rubbish, are expected to send an email to committee-only@ and door@ - Email to contain who the door member that closed the room and left rubbish is, as per webcam footage - [TFM]: Buy optical cable? - [CHS] to buy optical cable - [TFM]: gib winadmin - [EJK] to gib winadmin to [TFM] Meeting closed 12:48 ##Current Action Items - [BG3] to purchase whiteboards - [CHS] to purchase desk microphones - [BG3] to rewrite policies with [SAS] - [BG3] and [TBB] to investigate new Linux computer - [BG3] to purchase water cooler for club - [CHS] to buy optical cable for club Minutes uploaded by [CHS] at 17:48 on 2015-12-10