UCC Committee Meeting Minutes 2014-03-20 ~*Attendance*~ [BG3], [GOZ], [TJB], [ODF], [JDN], [GEE], [AMS], [BLZ], Pradyumn, [PMS], [HDL], [SAS] President's Report ------------------ I AM NO SUPREME OVERLORD And that is about all I have Vice-President's Report ----------------------- Nothing to report (got on with it) Treasurer's Report ------------------ We have $1485.99 in Guild In Cash reserve $3006.58 Westpac $3031.64 (Assuming accounting software is correct we don't currently have westpac access) ENVELOPE SYSTEM IS DEAD HORAAAAY! We owe [BOB] $250 for O-Day stall Secretary's Report ------------------ Ha Handover HA Fresher Rep's Report -------------------- The Freshers are Happy I like the Fresher Welcome Confused about Linux, installing Windows 8 The freshers are "eager" for social events Machine Technical Reports ------------------------- Servers: ~Machine room has been upgraded and now has TWO fans Network: ~Some wireless issues, but network is fine Desktops: ~GOZ fixed a pooter in a fugue state and now does not remember ~Cabalera not booting into Linux New equipment: ~NONE Drinks and Snacks ----------------- ~We have a box of Coke and Fanta ~Let the great drought of 2014 begin External Affairs ------------------- Mail: Ha Handover Ha Mooneye might be a bit broken Guild/SOC - Treasurer Training Happened. ~Thanks Rownan Ashwin for the lack of Pizza, we now know everything about money and guild Other Entities Cameron Hall Forum: ~It is easy to call a meeting for all the clubs ~Sam will consult us on what happens at those meetings ~The next meeting is Friday week ~Anyone can come Action Items ------------ General Business ---------------- [BG3] : Investigate a receipt printer or app, so we have digital records of everything ~We want digital records of receipts as we get one for semester grants ~We should investigate a receipt scanner to make things easy ~[BG3] delegates [JDN] to investigate [BG3] : Everyone to learn how to use UCC's basic things, such as dispense, screen, irssi. ~[BG3] Commands committee to be less shit [BG3] : Everyone to read all of http://wiki.ucc.asn.au/HowToCommittee ~[BG3] Commands committee to be less shit. Again [TPG] : The club's standing night pass is only to be used for Committee-approved events. Door members should be reminded of this ~[ODF], [TJB] F*CK OFF. That is NOT what the note on the door reads ~Committee stresses that the person on door needs to be aware of all things happening in the clubroom and be able to preform their duties [BG3] : Quiz Night on Friday 18th April ~The Quizz night is now booked at the Tav for 22nd of May ~[TJB] & [ODF] designated as UCC Quiz Masters [SAS] : We are getting the new OR goddamnit!! ~POSTPONED until meeting about money [SAS] : Door/Coke Purge! ~[BG3] Any door/coke members who have not sent a email Door@ or (Not XOR) Committee@ (or who was at the AGM) by tonight will be purged [BG3] : Look into buying a coin mech and note validator to get rid of the need for the safe. ~[GOZ] Contacted two companies, The good Aussie company quoted us at $1250.70. The dodgey English company is half the price but had bad communication and no tech support. ~As far as Mark could tell. We lost $200 dollars due to human error. Therefore if it lasts 6 years it pays for itself (and saves a ton of work) ~Options are put in in the clubroom or put it in the coke machine ~We should look into if we are covered if the vending machine is broken into and the note counter is stolen with its contents [SAS] Runs away to his mommy ACTION ITEM: ~[GOZ] to send email to the lists [BG3] : People who can get keys out of guild reception ~We give guild a list of people who can get keys out for the clubroom ~[GOZ] wants all of committee to be on this list (possibly more added later) ~[BG3] Wants just exec ~[GOZ]'s idea won out and will be used with the exception of [GEE] until she completes door [TJB] : Wants to run Vidya game competitions ~This is just a work in process ~[TJB] To put the wheels in motion ~CASSA to be considered ~[TJB] Confirmed to have sold his body for RFLAN favours [JDN] : Donate foreign currency to airport charity MOTION: "To give foreign currency to Ashley in Unisfa (Unisfa Treasurer) so they can donate the money to charity at the Airport" [BG3] Seconds For 7, Against 0 MEETING CLOSED AT 6:11 Minutes uploaded by [ODF] at 18:16 on 2014-03-20