UCC Committee Meeting Minutes 2014-02-14 Present: [XON] [ODF] [GOZ] [SAS] [SZM] [NEO] [BG3] Apologies: [VAleNtine] ([VAN] for you awful people trying to find the TLA) Other: [AMS] [BOB] [NTU] [TPG] Meeting Opened at 17:24 [BOB] arrives 18:04 [NTU] arrives 18:28 [TPG] arrives 18:47 President's Report ------------------ - Oday is coming - Stall is confirmed, 4x4m Marquis, charge has been made - Unigames on our left, UWAnime in our right, Unisfa nearby - Fresher welcome is currently on same date as Unigames - Has been noted in CH Forum - 28th of February (first week Friday) - Membership forms have been done - New "field of interest" area - And a watermark! - Thansk to [SZM] for printing fresher guide - 150 of them in the machine room - Booked Council Meeting Room for Tuesday 11th March at 1PM - Still updating Door policy - Posters will need to be re-design Vice-President's Report ----------------------- - Migrated the website to glorious HTML5 (+WebGL) - Changed it back but left a link. http://www.ucc.asn.au/branding/logo/webgl - Sort of serious about putting sponsors logos in the spinny cubes (check the website) - [SAS] asks [SZM] to put spinny cubes on main page - Static image if browser can't handle the spin - SSDs and things have arrived. - Various file things - SSDs for medico and mooneye - Printed Fresher Guides for $54 - [SZM] thought they were $27 - Rotated MemberDB. We're doing exactly what we have done every other year. - Paper forms will be available soon, courtesy of [SAS] - May, MAY, be online forms - Come to O'Day to fill them in. - Looking in to rolling over accounts if paid by dispense - UniIRC network is a thing that I endorse - Good work [LAW], [BG3], and various people without TLAs - (It is an IRC network between UCC, ComSSA, CASSA and Murdoch's IT Club) - [BG3] notes that it's like being able to visit #cassa on our IRC - [SAS] doesn't go there; they hang out in our IRC enough for him - Not hosted at UCC because people don't trust us. Fair enough I guess. - Emptied the bin, despite many great obstacles being set in my way - Also got bin bags - 10/10 email from [SZM] - Can get bin bags from Ken's Hardware Store, don't have to get IGA - [AMS] notes that the bins need to be cleaned, with liquid Treasurer's Report ------------------ - $1,666.49 in Guild Account - $2,016.22 in Westpac Transactions - $1,803.61 in Cash Reserve - And yeah, that's about it - Submitted ODay float thing - $200 float in total - Discussion about need for coins - [GOZ]: Theoretically won't need less than $5 - [SAS]: Someone will bring 3 $2 coins - New Dispense Adding Funds Process (pending) - Envelope: Put Door Members Name, Amount, Account Name, and Date/Time, put in Safe - [NEO] will put a template envelope next to the safe: copy that - Will be added to Door policy - [XON] to email Door and Coke about new Dispense adding methods Secretary's Report ------------------ - Oy vey, I ain't got no action items - Am preparting for Curtin; will be there this semester and beyond - Will need non-day meetings til next UCC AGM - Mail status: Checked [X] Unchecked [ ] - I am a horrible person who sends conflicting emails - I will make sure to send a wrong AGM date and time - My legacy will be strong Fresher Rep's Report -------------------- - [VAN] is alive again, state of the Freshers happiness - still unknown. - Fresher rep is in luuuuurve Machine Technical Reports ------------------------- Servers - Exist - We have new parts Network - IPv4 broke for a bit - Very briefly - UWA's fault - PoE doesn't work without P Desktops - [ODF] says *********** is broken. Doesn't want to fix it. - The PC formerly known as 'rei' - catfish was broken a bit, frozen up - [NEO] and [ODF] say it was [BG3]'s fault - And it was - He made it default to windows on start-up - Screen-locking does not work on many of the linux machines (GNOME) - Don't try it: moving the mouse can break the lock, and the evil spies have full control of your account - [BG3] is playing around with group policy settings - On windows machines, profiles will be removed after 7 days, after a reboot, instead of a year - Also disabling logins to temporary accounts - If the harddrive is full, they won't be able to log in, so we'll know it's full - [BG3] will email stuff to door explaining what to do if they can't login - Discussion about changing it to 8 days - [GOZ] says that's standard New equipment - New parts for file servers - Things we promised to buy from Un-Charity Vigil stretch goal - We got roughly $230 for purchasing promised items - Computer Accessories, Speakers, Micro Chips (made by [BG3]) - [GOZ] thinks this list is terrible, thinks buying micro chips beforehand isn't the best idea - Cheap speakers seems to be a consensus, even though we may have working ones unused at the moment - [ODF] wants dodgy mice replaced with not-dodgy mice - Rollers don't work well on some - [SAS] was looking at Logitech G400s - Micro Chips will be 15-20 dolla - Used for electronics - Details to be finalised - Discussion on which and how many things to buy - [ODF] thinks minimum 3 speakers, spend the rest on mice and stuff (at least one mouse) - [BG3] volunteers to do this - [SAS] notes that we should all leave the club room after the meeting, quickly, as [BOB] is having Valentine's with the coke machine Drinks and Snacks ----------------- - We need a coke run - And a snack run - [NEO]: Coles is selling Kirk's at 35 cents a can - [SAS] says Woolworths is cheaper for Coke, Coles cheaper for Schweppes - [AMS]: Make sure some people are there to help bring it into the clubroom - Deliverers are apparently unable to go upstairs - They are Dalek's of the Coke universe - [SZM] volunteers to do a snack and coke run External Affairs ---------------- Mail - Nothing today - Got SSDs and phone bill - And a bill for [BG3] Guild/SOC - Soc Meeting Yesterday - [BG3] went - His notes were corrupted, what a pleb - Only free parking are yellow bays: don't park anywhere else - If we want Guild to put posters up, we need to put them in by yesterday - If we want to display posters in our area, need to be guild approved (as usual) - They can have the 100th Anniversary logo on them, don't need to be updated yet - 12th March, Wednesday, next SOC meeting and treasurer training - A month after that there's secretary training - There's a president's summit (two actually), one early in the year and one later in the year - All these dates are on the SOC website - Leadership training in April: needed for ALL affiliated-camps and some other events - Now 6 levels of EMP - The first 3 or 4 don't need Uni approval - Stalls, Minor, Medium, High, Camps, Pub crawls - Pub-crawls also include wine tours - Each of these tiers needs more time to submit EMP before date - [SAS] will send a flow-chart of them to committee@ - All SOC- and Guild-based stuff can now be done through an online dashboard - Maths Union, Batong(?)(French lawn bowls), and Profectus were approved as new clubs - Someone suggested a combined Cameron Hall fresher welcome - [ODF] thinks it's better to introduce fresher's to the club, not CH - [SAS] says the idea was also to have individual fresher welcomes - We'll get Unigame's fresher rep to do it Other Entities - Ntohing, they may as well not exist Action Items ------------ - [SZM] to order file server parts - Still in progress - [BG3] to fix sponsors on the website - Eventually - [VAN] to finish the Fresher Guide - Done by [SZM] - [GOZ] to setup Coconut and/or Bitumen for the LAN tonight - That was weeks ago - Someone who cares to rename *********** back to Rei - No one cared - [BG3] to setup IP camera without exploding it - "I'm getting there" - [SAS]: Not done - Someone who cares to go get bin bags before we drown in our own filth - Done by [SZM] - For reference: Nedlands Hardware is the closest store with bin bags. - [BG3] and [SAS] to go to SOC meeting on 2014-02-12 - Done - [GOZ] to email GDC regarding packeteer - Done, it's gone, they have it - [GOZ] to order the SSDs - Done by [SZM] - [BG3] to go buy some more tape for the label maker - Done - [BG3] to put up the speaker mounts - Half Done - Three fifths; and one is facing towards the wall - [SAS] to provide any additional information to committee@ about the dinner options by Sunday - Random discussion out of nowhere about having printed copies of the wiki in the club - So people can flick through it - [NEO] to make a graph of the various dinner options - Not done - Someone to setup the NetApp - Not done - EVERYONE TO READ THEIR EMAILS - Done by a subset of Everyone - EVERYONE TO USE EMAIL TO VOTE ON THE DINNER LOCATION - Done by a subset of Everyone General Business ---------------- [SZM] : http://www.ucc.asn.au/infobase/minutes/2013/AGM2013_resolution.txt - Have we done this? [NEO]? - The resolution is to reinvest money into the Term Deposit - Interest currently goes into main Westpac Account - Instead, put some of it into Cash Reserve - 35% of it, precisely - [SAS] suggests waiting til after ODay and grants, was UCC has little liquidity at the moment - [BOB] thinks that past years have had less and managed - To be done before 2014 AGM [XON] : Staying Late - People have been staying late at night - We have an all-night pass - But we have to inform them - [BOB] is primarily concerned with people sleeping up in the loft, sleeping bags, airing socks up there - Looks like someone's starting to live there - Starts looking like crap when we want to use the area - [BOB] is concerned that people who used to sleep in UCC have moved up into the loft - [ODF] thinks that the main issue should be that the area is neat for when clubs want to use it - [ODF] thinks it's not a committee problem - [BOB] thinks that if security find people up in the loft, it might reflect negatively on UCC's night pass, may remove it - He notes that it's not strictly UCC's problem - On an unrelated note... - Security has to press these small metal dots to make sure they're patrolling - The one outside our door seems to be missing - Who knows why? - [BOB] still wants no one sleeping the club room, still, especially in during the loft - [SZM] agrees - [BOB] also believes that people staying all night, on the computer, isn't good, but lets the matter drop - [ODF] and [SAS], and others disagree - In summary: Don't sleep in the clubroom, try not to leave stuff in the loft [XON] : ODay Preparations - [BOB]: One person in the club, have people down at the stall - A cash float is done - [BOB] asks if wiki page is up to date - It isn't, should be done, done by [SZM] - [BOB]: Bring tables and chairs, Guild might forget - [BOB]: Stuff needs to be locked into the machine room the night before, things tend to be stolen - [BOB] will get the sensors working - Stickers need to be done - Uniprint can do it - [BOB] volunteers to help, he has the technology - These stickers will have barcodes - [ODF] says that Guild can do it on the cheap - No one knows who's doing stickers - [XON] to figure that out in the next day or so, so they can be ready for next week - [BOB] notes that the wiki should tell people about github - [SAS] wants an ODay prep day/night/meeting - [BG3] suggests Wednesday, so stuff can also be done on Thursday night - Wednesday 5:00PM it is - Will also do a mini-cleanup on Wednesday night - Oculus Rift and other demo stuff needs to be done - [SZM] will send email to tech@ and ucc@ about it - Internet is being worked on - [BOB] has an antenna to use - Can work with wi-fi (I don't really know) - (honestly, this whole year has been guessing what people say.) - The wizards will get it working - [BOB] says we have to have someone who calls people in to the stall, to bring in all the fresh meat - We have to get the early-morning sign-up surge [XON] : Handover Stuff (which I haven't done yet) - We only have a month in our term - Everyone needs to write up a handover document, including OCMs - Don't just link them to the HowToCommittee wiki page - [NEO] will work with [TPG] for treasurer, [TPG] agrees - [XON] to improve the Secretary page, adding some things - [SZM] will mainly be camp stuff - Which apparently already has a page, says [SZM] - [SAS] complains about people sending stuff to committee@ that doesn't need to be sent there - AGM stuff - There'll be an agenda sent out soon - People can add items up until 4 days before the AGM - Except some revisions to meta-policy (so committee can't suspend them whenever they want) - [GOZ] objects to this, committee can be responsible - [BOB]: Committees can do some really dumb stuff [XON] : Adding [DIE] (Cam Locke) to door - [BG3] hasn't read the application - [GOZ] asks: Why do we need you? - [DIE]: Because I'm here when the club's not open - [DIE]: I take out the bin occasionally - [BG3] suggests asking him to take the bin out all the time - [DIE] is opposed to this - [BOB]: Do you know how to operate a vacuum cleaner? - [DIE]: Yes - [GOZ] suggests a demonstration - Someone asks what the response is to finding a drink left out - [DIE] responds to lock their account - (That's not the proper response, the proper action is to door them and/or report them to door) - [SAS] moves to add [DIE] to door, [SZM] seconds - [SAS] amends the motion to add him to coke as well, [BG3] seconds - Motion passes, 7:0 - [SZM] to add [DIE] to door and coke [GOZ]: GDC is wanting people to do volunteer IT work - [GOZ] will email the lists Meeting closed at 18:55 Current Actions Items ---------------------- [BG3] to ask [MRD] about tags [BG3] to email door or something about what to do if they can't login, with new group policy settings [XON] to organise AGM emails and agenda All of committee to do handover stuff [SZM] to do snack/coke run [BG3] to buy mice and cheap speakers from Un-Charity Vigil money [SZM] to order file parts [BG3] to setup IP cameras [XON] to sort out stickers for ODay [XON] to be angered at if action items aren't all there Minutes uploaded by [XON] at 19:15 on 2014-02-14