UCC Committee Meeting Minutes 2014-01-17 Present: [XON] [GOZ] [SZM] [SAS] [BG3] Apologies: [NEO] [VAN] [ODF] Other: [BOB] [SLX] Meeting opened at 17:40 [MRD] arrives 16:55 President's Report ------------------ - Fresher Guide Writing Night - Tonight at 7, may or may not get free pizza - Wasn't on Facebook - Policy Review - Things are coming along-ish - Sponsorship - Offered sponsorship from Boost Sponsorship Products - Offering us 50 4g USBs with our logo - Up to 100MB pre-load - Suggestions of putting Fresher guide, pocket putty - We give them sponsorship presence, sponsors page, poster? promotional material - Putting a 2014 sponsors box on the main page, maybe - Give them to Freshers who come to the clubroom? - Discussion of who to give them to: people at stall, or at the clubroom - [BOB] suggests giving them to sign-ups at the end of the day, when sign-ups are waning - They're giving us a couple of alternative USBs - [BOB] does not want them with caps - [SAS] shows us one with caps - Swivel USBs are chosen - Meanwhile, [GOZ] is waving his head about to try to calibrate the OR - Discussion of colours - Pink? Black? Vice-President's Report ----------------------- - LCA was cool, Tux had fun - We got some tables - Picked up donation from NetApp, thanks [TDH] - Thanks [DAA] and [SLX] - We don't know if the stuff works yet - Will be going away from 24th to some point after the 24th - Will probably not have internet - Ordered file server parts. Hopefully will arrive before the 24th. - Official Committee Projects (TM) not worked on - Well I fixed the website - Well done [BOB] and [BG3] for blinken lights - [BOB] notes that they aren't finished yet + void fractal() + { + printf("fractals are "); + fractal(); + } - Added [HTL] to winadmin and sprocket Treasurer's Report ------------------ - Balances - Everyday Transaction: $1032.21 - Westpac: $1800.33 - Mastercard: $2265.64 - Deposited $67 from the safe - Have yet to book the yacht club - [SZM] doesn't know if the money has been taken for his order - [NEO] foolishly left his number in an email and said to contact him if we had any issues with his report - We called him - 40th Anniversary Dinner - South of Perth Yacht Club - Probably want the ward room - Venue hire is only $700, meals from around $65 - 7:00PM, September 13th, 2014, tentatively - TENTATIVELY Secretary's Report ------------------ - No mail - Probably didn't do enough to advertise Fresher Guide Writing night - Still going ahead, who knows? Fresher Rep's Report -------------------- - Has vanished - Freshers are almost non-existant Machine Technical Reports ------------------------- Servers - Lot's of fun last weekend, says [BG3] - Very hot day, apparently came out relatively unscathed - murasoi shut down due to heat - [BG3] thinks that the aircon won't work at temps above 35 degrees internal - Pushing out hot air - Some machine room remanagement has been done to accomodate - medico dropped a disc - needs a new SSD, very quickly - might still be under warranty - mooneye dropped two discs - replaced Network - murasoi died because of heat - took down everything, basically Desktops - cable management done, by [BG3] - don't undo them, or he'll stab you - [BOB]: [BG3] has a hard-on for cable management - some driver issues on cabellah - [SZM]: someone removed them - Discussion on BIOS and stuff, by [SZM], [BOB], and [SLX] - catfish is overheating - graphics card issues - [SZM] and [SLX] have commandeered bunny New equipment - [SAS] brought a cable back - 4 new tables from LCA - single-use LART, courtesy of [BOB] - found a missing webcam, and set it up - you can now see the door - 3 more in the mail - donations from NetApp - [BG3] donated a pair of side-cutters Drinks and Snacks ----------------- - need snacks - [SAS] is not concerned until ODay - drinks are delicious External Affairs ------------------- Mail - no mail - probably parcels for us Guild/SOC - Student Leadership Training - 29th/30th of January - really helpful for camp organisation - needed for it, even - [SAS] will be attending - anyone can sign-up - Next SOC meeting on 12th of February, maybe at 5pm - Someone needs to attend Other Entities - IRC now linked with COMSSA's IRC Action Items ---------------------- [GOZ] to purchase IP Cameras from krogan, using Mastercard - Done [XON] to send email to door about OR rules - Not done [SAS] to add [BLZ] and [HTL] to door - Done [GOZ] to book the 4.5m x 4.5m marquee for ODay - Done General Business ---------------- [BG3] : Purchase Paper for the printers - [SAS]: Go to the Coop [BG3] : Purchase Ink for Phosphorous (HP 49A) - [SAS] doesn't know where to get the ink from - [BOB]: Buy it online - Discussion of whether or not the cartridge is actually empty - [BG3] thinks it is empty [BOB] : Two SSDs - One for medico, and one for motsugo - 128G disks - [SAS]: How much? - Around $320, $160 each - [BG3] moves to budget $320 for two SSDs for our servers, [SZM] seconds - Motion passes, 5:0 - [ODF] : Un-Charity Vigil LAN - We've sort of been made a host for a LAN - 31st of January - May replace the First of the Year LAN - The idea of un-charity vigil is to be opposite of charity vigil - raise money for clubs instead of charity - Have money goals for buying certain things - Discussion of possible things, like a 4K TV - Ideas for money-raising - [GOZ]: Log their MAC address and charge them for downloads - [BOB]: Dispense 10c every time they enter the clubroom - [SAS]: Gaming Tournaments, pay to enter - [BG3]: $10 to change the colour of the blinken lights - [XON]: Real-money Salty-bets - Ideas of having chips for cashing in [SAS] : 40th Anniversary Dinner - South of Perth Yacht Club - Ballroom has 250-300 - Wardroom sits 110 - Two courses from $55 - Three courses for $65, $75, or $85 - [SAS] reads out the menus - they all sounds boring - Club could pay for the room, and/or subsidise the costs - Next committee's problem - [NEO] to make the preliminary booking - Saturday, 13th of September 2014, Wardroom, South of Perth Yacht Club [GOZ] : Razer Hydra - Last week [GOZ] said that Razer Hydra was now $400 (out of stock) - It has since come back into stock, and is $115 - Gives more motion sensing - [GOZ] cannot find this magic $115 Hydra, they are now $225 on Amazon - Discussion of fluctuating price - [BOB] moves to budget $130 to purchase Razer Hydra if it drops below that price, [SZM] seconds - Motion passes, 5:0 [SAS] : Projects - [SAS] and [GOZ]: Sponsorship - Putting together prospectus, on the way of getting our first official new sponsor - [BOB] suggests a liaison, and a system of working with sponsors - Website - been updated a bit - Clubroom Improvement - [BG3] did some cable management - [BOB]: Take down the mono-rail - Publicity - [SZM] re-did the website - someone will update the wiki - [SZM] might draw some posters, later - the guild has a design officer that could design some stuff - stuff needs updating with new logos - [BG3] moves that we budget $100 for pizza for people who are staying to help with Fresher guide writing night, [SAS] seconds - Motion passes, 4:1 - Someone will order pizza, [XON] will Meeting closed 19:10 Current Action Items ------------------ [NEO] to make preliminary booking for 2014 Anniversary Dinner [XON] to send email to door concerning OR rules [GOZ] to buy SSDs Minutes uploaded by [XON] at 19:15 on 2014-01-17