UCC Committee Meeting Minutes 2013-10-04 Present: [XON] [SZM] [SAS] [RNZ] [GOZ] [VAN] Apologies: [ODF] [NEO] Other: [*OX] [DTK] [BG3] [AMS] Meeting opened at 10:24 [SZM] did initial minutes (up to note), because DotA games aren't meant to go for 80 minutes President's Report ------------------ - Had a glorious break from study - Much confusion over meeting time - Will sort out in General Business - Been filling out storage space application form - We need to clean them out, like today Vice-President's Report ----------------------- - Fixed agenda bug where users without TLAs were given [???] - They now get their username. Which was the old behaviour before the TLA script. - Finally dropped off the projector screen - Should probably get reimbursed $98 at some point - Cleared up misunderstanding about misunderstanding of UCC as a tech support service - People in IS aren't giving the impression we're a tech support service, don't blame them - [VAN] - People are advertising Tech support Treasurer's Report ------------------ - Not here, report given by [SAS] - $4994.95 in Everyday - $3.41 in Cash Reserve - $0.18 on mastercard Secretary's Report ------------------ - Not taking minutes (playing LoL or DoTa or SoMeThinG) ([XON]: DotA does not usually go 80 minutes) - Siena's look good - They have lots of meals - We have a postcard about Multicultural week - We need to approve booking at Siena's - Based on what the meal is - Menu is online www.sienas.com ($20 - $30 per meal) - Book for the 26th for 20-30 - [XON] moves that we make a booking for 26th October - [SAS] sets time at 7:00pm - [RNZ] seconds, passes unanimously - [XON] to organise booking Fresher Rep's Report -------------------- - %00 - Talks about his report, it's totally meta - Discussion over null characters - Nothing else to say [*OX] arrives 10:32 Machine Technical Reports ------------------------- Servers - Nothing is broken, we think[SAS] to organise what to put in time capsule book, and to drag someone else along - [BG3] - Maaxen needs disk space - [*OX] - Gave Maaxen 2 more CPUs Network - No Desktops - No, good - [*OX] - [BOB] is testing Ceph on Porcupine, when will we get it back? - A few weeks? - [GOZ] to pester [BOB] New equipment - Projector thing is finally here Drinks and Snacks ----------------- - Drinks are still on the table - Status of machine unknown - [*OX] Chips don't work very well in the snack machine - We need more coke in the machine - [RNZ] asks how much we make on coke? - Estimates from 30c to 50c per can - We hope the snack machine has snacks External Affairs ---------------- Mail - Postcard (Multicultural Week == Food) Guild/SOC - Guild Student Centre is now upstairs! First floor of guild hall, will be open at some point. - Don't get lost - We have failed in our world domination plans [DTK] arrives 10:37 - [RNZ] hears rumours about changing the structure of SOC, no one knows - [SAS] SOC Update - Something about thing in bag - Chloe Jackson is the new Events Manager - There might be medium risk EMPs now - We should run for best club, but we'll never beat Panto - $$$ is involved - University LIPDUB is a thing - Apparently it's like karaoke but not called karaoke for some stupid reason - There is a photography club to take photos - There is a new clubs "Dashboard" (I presume that means "Website") - It is Under Construction (TM) - It says how to be good club - There is a prize for inclusive events, so we should run some inclusive events - The Dinner might count - We might get $$$ - Next SOC Meeting - Wed 23rd October, 6pm - Last SOC Meeting of the year :( Other Entities - [SAS] missed meeting of UESC Action Items ------------ - [GOZ] to organize the modification of dispense for phone numbers - See General Shouting - Someone to ask [RNZ] about changing meeting time to Friday 13:00 - Email committee@ if you want to do this - Not done, [SAS] asks [RNZ] now - [RNZ] prefers 10:00 - Democracy ensues - Meeting stays at 10:00 - [RNZ] warns that he won't be attending meetings much because honours is due soon(ish) - [XON] to add [WIL] to TLA - No one knows his name, that could be a problem - [GOZ] his name is ????? Wilson (starts with J or G) - [SAS] to do [XON]'s job - More confusion about name - [SAS] or [NEO] to purchase Artemis 2.0 up to $40 - In progress - [SZM] to buy batteries and velcro roll - In progress General Business ---------------- [NTU] : Please remove the phone code, it's too cheap to meter - [GOZ] moves that we remove the code from the phone, [SAS] seconds - Motion passes, 6:0 - [DTK] is this in our power? - Yes. Or we could make the code something really obvious and write it over the phone if it isn't. - Discussion about phone bills - [RNZ] asks why we need a phone? - So people can call the club, also emergencies happen - Discussion about phone (ab)use [XON] takes over minutes 10:50 [SAS] : Committee Meeting Times - see action items [SAS] : Time Capsule - there's a book being put in the time capsule (as well as other things) - [*OX] suggests old relay - [SAS]: has to be flat - [GOZ] suggests putting box in (with microfilm), which is a cool box (not in the book, in the capsule proper) - [RNZ] suggests putting in current specs for current machines (to be compared at a later date) - list of happenings in the club (like games being played) - [SZM] suggests fresher guides - photos of the club, machine room etc. suggested - This is due Friday 11th October - [SAS] to organise what to put in time capsule book, and to drag someone else along [*OX] : Reiterate last week's discussion of kicking people off computers for UniWork - [*OX] wasn't sure it had been discussed - See last week's minutes [*OX] : Oculus Rift for ODay - Would be cool - [GOZ]: 1080p dev version should be out before ODay - [SAS]: Would be cool to have that - [*OX]: Will need something powerful to use it for good graphics - New graphics card? - [GOZ], [RNZ], and [SAS] point out that we have 660s that will be powerful - [SAS]: Spare reasonable graphics cards from combtail which we could use - One of them has a dodgy-ish fan - People have offered to purchase them off the club - We could sell them, then - [GOZ]: If we're going to demonstrate this on ODay, would it be good to get a Razor Hydra as well? - The Hydra is a motion sensor, good to combo with the Oculus Rift, and not very expensive - [*OX]: If we can't get the HD version, low definition is optional - Discussion of cost of OR/Hydra and potential new members gained from it - [RNZ] suggests appealing more to international students/freshers, as the uni demographic shifts that way Meeting ends 11:08 Current Action Items ---------------------------- [XON] to add [WIL] to TLA [XON] to make booking for Sienna's for 26th [SAS] to organise what to put in time capsule book, and to drag someone else along [SZM] to buy batteries and velcro roll [SAS] or [NEO] to purchase Artemis 2.0 up to $40 Minutes uploaded by [XON] and [SZM] at 11:12 on 2013-10-04